Collections Database Administrator -- Penn Museum

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Created: August 14, 2013


 The University of Pennsylvania Museum of Archaeology and Anthropology (Penn Museum) is looking for a Collections Database Administrator. Duties and Qualifications are listed below.

To apply for this position, submit your application through the University of Pennsylvania’s Human Resources website at:

Only those applicants selected for interview will be contacted. No phone calls please.

DUTIES: Reporting to the Senior Registrar of the Penn Museum and working closely with the IT Department and the Museum’s Collections Staff, the Collections Database Administrator is a key member of the team responsible for providing technical advice and maintaining, troubleshooting, imaging, and enhancing the Museum’s collections databases (including the primary EMu system as well as some other legacy platforms), both behind-the-scenes at the Museum and on the Museum’s website. The Collections Database Administrator maintains, implements, and updates policies and procedures for ensuring the security and integrity of the EMu system while actively ensuring adherence to data standards across the EMu environment. The Collections Database Administrator manages and undertakes the technical and procedural responsibilities to ensure the utilization of EMu’s functionality to advance collections information management and collections-related tasks.

Support and maintain the EMu collections database
Work with IT to support and maintain the Museum’s online collections database
Maintain and update in-house EMu standards documentation and users’ manual
Serve as a liaison with KE Software support staff and be active in the EMu user community
Respond to users’ questions and solve users’ problems related to the use of EMu
Lead the review of the Museum’s controlled vocabulary in EMu and monitor its cleanup
Use Crystal Reports to modify existing reports and develop new reports
Maintain user accounts and security controls
Maintain the user-training program and conduct EMu user-training sessions
Review and implement EMu new releases and upgrades
Supervise part-time staff and volunteers working on EMu related tasks
Implement new EMu modules and applications to benefit the collections related tasks
Migrate freestanding legacy collections databases into the EMu system
Learn new skills and keep up with emerging technology

A Bachelor’s degree (Master’s degree preferred) in computer and information systems (with a focus on database administration preferred), Museum Studies, and/or a related field in combination with 2-3 years of relevant experience or equivalent combination of education and experience.
Experience working in a museum setting and knowledge of museum operations, policies, and standards.
Excellent team member and communication skills, customer service experience, and able to work independently and with a variety of people with different skill sets and from different disciplines. Self-motivated, open-minded, and a fast learner. Handle multiple tasks and work under stress while providing quality work and meeting deadlines.
Experience working with EMu and Crystal Reports strongly preferred. Proven ability in managing other major museum collections management systems and report writing skills may also be considered.
Working knowledge of data architectures, metadata standards, imaging, digital asset management, and computer hardware and software required.
Programming experience Java (especially) or other object-oriented programming language strongly preferred. Experience with Linux/Unix (especially), SQL, Apache SOLR strongly desired.

Nondiscrimination Statement:
The University of Pennsylvania values diversity and seeks talented students, faculty and staff from diverse backgrounds. The University of Pennsylvania does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status in the administration of its admissions, financial aid, educational or athletic programs, or other University-administered programs or in its employment practices. Questions or complaints regarding this policy should be directed to the Executive Director of the Office of Affirmative Action and Equal Opportunity Programs, Sansom Place East, 3600 Chestnut Street, Suite 228, Philadelphia, PA 19104-6106; or (215) 898-6993 (Voice) or (215) 898-7803 (TDD).

Last updated: Tuesday, February 28, 2017 23:44 UTC