Metadata Associate (Library Assistant III)

Cambridge, MA
1 other recent jobs
Salary: 21.72 - 37.15/hr
Created: October 14, 2022


Metadata Associate (Library Assistant III)

RESPONSIBILITIES: Create and maintain accurate records for discovery of library resources. Produce bibliographic metadata for library materials in all formats, including electronic and print, following local and national standards.


Specific duties include:


Metadata Production (80%)

  • Triage, prioritize, and prepare incoming materials for metadata treatment and cataloging.

  • Produce metadata for library collections:

    • Search for and evaluate available metadata from providers (OCLC and others)

    • Adjust metadata to conform to local standards when necessary.

    • Derive acceptable copy from existing metadata when appropriate.

    • Verify access points and subject headings.

    • Validate existing Library of Congress Classification numbers, ensuring correct form and subject matter match, and assign new numbers as needed..

    • Shelflist and assign or adjust Cutter numbers.

  • Verify user access points for electronic resources and prepare physical items for shelf deposit.

  • Maintain the accuracy and integrity of the catalog. Resolve problems with existing bibliographic, holdings, and/or authority records.

  • Respond to reported problems with discovery and access of library collections, as part of the "catprob" team.

  • Respond to rush processing requests.

  • Support metadata production and management in our digital repository (DSpace@MIT)

  • Adopt new technologies, ideas, and tools for metadata management as they arise.


Departmental Participation (20%)

  • Participate in department meetings and discussions and may contribute to various projects and initiatives across the MIT Libraries. 

  • Attend training for new systems, procedures or applications to keep current with the needs of the MIT Libraries. Utilize other available training options to continually develop skills.

  • Participate in group processes to standardize, document, and maximize efficiencies in team workflows, establish team goals, collectively problem-solve, and coordinate activities and projects.

  • Contribute to the creation, review, and revision of documentation of procedures and policies for team operations.

  • Liaise with the Department of Distinctive Collections (DDC) to maintain standards of preservation of materials and resolve any resulting issues. 





  • A high school diploma or equivalent is required.  Minimum 2 years of relevant experience in library technical services and/or an academic/research library setting.

  • Familiarity with

    • Cataloging rules and practices (RDA, etc.)

    • Library of Congress Classification and Subject Headings

    • Integrated Library System (ILS) and/or Library Services Platform (LSP) basics.

  • Enthusiasm for and commitment to embracing the empathy, courage, self-reflection, and respect essential in a multicultural, diverse, and inclusive workplace, and the ability to embrace those values in collections and public service work.

  • Ability to work independently and as part of a team.

  • Interest and affinity for learning, understanding, and effectively using new software and technology. 

  • Aptitude for accurate, detailed, and quantitative work. 

  • Strong organizational, analytical and problem-solving skills, including ability to identify problems and carry out solutions independently or in collaboration with others. 

  • Demonstrated ability to manage competing priorities and work with minimal supervision. 

  • Positive service attitude and excellent communication and interpersonal skills, with proven ability to work as an integral part of a service team and to interact effectively with a variety of people. 

  • Demonstrated initiative and flexibility for successfully adapting and working creatively in a dynamic environment.   

  • Tolerance to dust exposure



  • Bachelor’s degree

  • Experience using OCLC Connexion, encoding standards, and Ex Libris’ Alma Library Services Platform

  • Ability to work with productivity/scripting tools that can help with metadata production, such as: MacroExpress, OCLC macro language, OpenRefine, Python, Alma "drules", etc.

  • Reading facility in a language other than English

  • Experience with acquisitions workflows and/or software


We expect the candidate to be stronger in some qualifications listed above than others; we are committed  to helping our future colleague expand their skills, as well as learning from their areas of strength.

HOURS: 35 hours per week. Monday-Friday 9 am - 5 pm; hours may change based on business needs  and MIT's academic calendar. 

HOURLY RATE AND BENEFITS: This job is a Pay Grade 5 with the following hourly range (min-mid max): 





Actual based on qualifications and experience. MIT offers excellent benefits including a choice of health  plans, a dental plan, tuition assistance and fully subsidized MBTA passes for local bus and subway service. The MIT Libraries affords a flexible and collegial working environment and provides opportunities for training and skill development. 

This is a union position. Employees working in this position are covered by the collective bargaining  agreement between the MIT Libraries and American Federation of State, County and Municipal Employees Council 93. Provisions related to wages, benefits and other terms of employment are  contained in the agreement. Any questions regarding the agreement should be directed to 

APPLICATION PROCESS: Apply online at: applications must include cover letter  and resume. Priority will be given to applications received before October 21st, 2022; position open until filled.  


The MIT Libraries support teaching, learning, and research across the Institute, with millions of resources, deep expertise, and five campus locations where our community consumes and creates knowledge. Our organization is on an exciting journey of transformation, pursuing a digital-first model for research libraries and prioritizing an open scholarship agenda. We aim to exercise bold leadership in defining a model for research libraries in the future, with innovative spaces like the newly renovated Hayden Library and a  focus on supporting data-intensive and computational research and learning.  


We strive to do great things, powering the MIT community to solve complex problems in the service of  humankind, and each member of our 146-person staff has a role to play in pursuing that vision. We’re  constantly adapting to the rhythms of a changing world, and we welcome candidates who can help us do  that in thoughtful and strategic ways that center our mission and values. 

MIT Libraries is an environment that welcomes any body, any mind — including all genders — and  particularly encourages applications from underrepresented minorities, women, disabled applicants, and  veterans. Professionals who enthusiastically embrace the empathy, courage, self-reflection, and respect of  a multicultural, diverse, and inclusive workplace and who strive to incorporate those values in their work  and interactions are encouraged to apply. 

VISA SPONSORSHIP: MIT sponsors visas only for certain academic and research positions. MIT does  not sponsor the following individuals for employment-based visas or for exchange visitor visas: students;  technical, administrative, library, or support staff members; individuals with inadequate funding, insurance,  or credentials; or those whose particular visa history precludes sponsorship.




Last updated: Saturday, October 15, 2022 02:10 UTC