Collaborative Library Services Platform (CLSP) - Implementation Project Manager

Description

Job Type

Full-time (37.5 hrs/week) 12-month contract with potential for renewal. A secondment from an Ontario college will also be considered.

Position Description

Full-time (37.5 hrs/week) 12-month contract with potential for renewal. A secondment from an Ontario college will also be considered.

With funding from the Ontario Ministry of Colleges and Universities (MCU), the Ontario Colleges Library Service (OCLS) on behalf of, and in partnership with College Libraries Ontario (CLO) will implement a shared, next-generation Library Services Platform (LSP) in 2021/22. This exciting and high-profile project aligns with OCLS and CLO’s vision for delivering collaborative and increasingly digital library services that leverage the power of the collective to build capacity, advance teaching and learning, and provide equitable access to library resources, programs and services for students and faculty.

Reporting to the OCLS Executive Director, and with the guidance of the Implementation Steering Committee, the Implementation Project Manager will be responsible for providing leadership in the planning, coordination, and implementation of the shared LSP for 18 of Ontario’s publicly supported college libraries. Specifically, this project will involve migrating participating libraries from their existing Integrated Library Systems (e.g., SirsiSymphony, Safari Surpass, Mandarin, Evergreen) to a new shared LSP, supporting them in all aspects of implementation planning and execution, and ensuring that all college libraries equitably benefit from the opportunity of moving to next-generation library technology.

If you have a creative approach to project management, strong leadership, consensus building and organizational skills, knowledge and experience with Library IT/ Systems, and a passion for managing high- profile, complex projects with a large and diverse set of stakeholders then this is the job for you.

In this role you will:

• Coordinate with participating college libraries, vendors, the Implementation Steering Committee and OCLS staff to develop and execute the implementation plan and launch the new LSP in line with the goals and timelines for the project

• Assist with the negotiation and development of Vendor and Service Level Agreements; ensure Agreements reflect the needs of the participating colleges

• Coordinate training and consultation between the libraries and the LSP Vendor

• Identify potential efficiencies and workflow improvements to acquisitions, cataloguing, resource sharing and discovery systems across libraries of varying sizes and staffing capacities

• Build consensus amongst participating libraries; help develop consortial guidelines and policies that maximize benefits of the shared LSP

• Plan and coordinate regular communication with key stakeholders throughout the project lifecycle

• Oversee and coordinate the technical interoperability with college systems

• Manage the project budget, plan for, engage and manage financial and human resources as required to achieve project goals

• Coordinate progress and financial reporting to funders and other stakeholders as required

• Implement tools that support collaboration, shared project planning and the development of shared workflows and policies

• Establish ongoing governance structures and processes to ensure long-term collaborative success

Qualifications

The qualifications listed below are highly desirable but not necessarily mandatory. Candidates are invited to demonstrate how their unique combination of education, experience, skills, and knowledge, would best fit this position in their letter of application.

Educational, Professional and Work Experience:

• Master’s degree in Library and Information Science or equivalent from an ALA-accredited program, or a Master’s degree in Computer Science or Information Systems or equivalent

• 5-10 years of relevant experience, ideally in the post-secondary education sector, or an equivalent combination of education and experience

• Experience implementing a next-generation Library Systems Platform, ideally in a consortial environment

• Project Management certification (PMP, CAPM or similar) and/or relevant experience managing a complex, multi-stakeholder software migration or enterprise system implementation, ideally in a library or academic setting

Skills, Competencies and Knowledge:

• Outstanding written, verbal and presentation skills

• Excellent organizational and analytical skills

• Strong human resource and staff management skills

• Demonstrated ability to manage large, high-profile projects in a complex multi-stakeholder environment

• Experience developing and facilitating workshops and presentations and leading meetings with multiple stakeholders

• Demonstrated budget and financial management experience

• Experience working with library technology systems vendors and suppliers

• Experience with other post-secondary education IT/Systems e.g., Learning Management Systems, Registration Systems, Single Sign On

• Proficiency with MS 365, Teams/Zoom, Project Management, and other tools and applications that facilitate collaboration

• Fluency in French

What OCLS Offers

• Competitive compensation, commensurate with qualifications and experience. The starting salary for this Band 12 position is $90K

• Flexible work arrangements

• Opportunity to join the CAAT Pension Plan

• Medical and dental benefit allowance

• 3 weeks vacation per year

• Employee and family assistance program (EFAP)

OCLS is a not-for-profit organization funded by the Ministry of Colleges and Universities to support Ontario’s publicly assisted colleges and their libraries. With a strong reputation for service excellence the college libraries trust OCLS to deliver services and expertise in line with the mandate to create efficiencies, cost savings, and capacity across the system. Visit the OCLS website for more details and view the OCLS Strategic Plan for our values, mission, and additional information.

College Libraries Ontario (CLO) is a collaborative body comprised of the 24 Ontario College Libraries that advocates on behalf of students for the best college library services and resources. CLO reports to the Coordinating Committee of Vice-Presidents, Student Services under the Committee of Presidents and its members are the Heads of the Library for each Ontario College.

Additional Information

This position will be remote initially due to COVID-19. In the longer-term, occasional in-office work at our Toronto location is expected, in alignment with the requirements of the project.
OCLS respects, values and encourages diversity and inclusion. OCLS is an equal opportunity employer and strives to ensure that its hiring process and workplace meets the needs of all persons. OCLS will provide reasonable accommodation for any applicant, as requested during the hiring process.

Application Deadline
Applications must be received by May 10, 2021. Applications are reviewed as they are received.

Position Start Date

The targeted start date for this position is May/June 2021.

How to Apply

Interested and qualified candidates may apply by submitting a letter of application, current resume, and three references in a single file labelled with “Your Name_#151” via e-mail to applications@ocls.ca quoting “Your Name - #151” in the subject line.

We thank everyone for their interest in this position. Only those candidates selected for an interview will be contacted.

A web version of this posting can be found at: https://www.ocls.ca/careers