Archivist & Metadata Coordinator

New Haven
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Created: May 21, 2012


Archivist / Metadata Coordinator Manuscript Unit Beinecke Rare Book & Manuscript Library Yale University New Haven, CT Rank: Librarian 2-3

Schedule: Full-time (37.5 hours per week); Standard Work Week (M-F, 8:30-5:00)

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

THE UNIVERSITY AND THE LIBRARY The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and is a highly valued partner in the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including more than 12.5 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaged in numerous digital initiatives designed to provide access to a full array of scholarly information. Housed in the Sterling Memorial Library and twenty school and departmental libraries, it employs a dynamic, diverse, and innovative staff of over 500 who have the opportunity to work with the highest caliber of faculty and students, participate on committees, and are involved in other areas of staff development. For additional information on the Yale University Library, please visit the Library's web site at

BEINECKE RARE BOOK & MANUSCRIPT LIBRARY The Beinecke Library, one of the world's largest buildings devoted entirely to rare books and manuscripts, is Yale's principal repository for literary archives, early manuscripts, and rare books. The Beinecke collections are internationally known and heavily used by scholars from around the world. In addition to distinguished general collections, the library houses the Osborn Collection, noted for its British and literary and historical manuscripts, and outstanding special collections devoted to American literature, German literature, and Western Americana. The Beinecke’s collections include materials ranging from papyrus and medieval manuscripts to born-digital electronic records. For further information about the Beinecke Library, consult the library's web site at:

The Beinecke’s Manuscript Unit was a principal early implementer of Encoded Archival Description (EAD) at Yale and nationally, and remains a major contributor of finding aids to the Yale Finding Aid Database The unit supports the library’s ambitious agenda for effective bibliographic control and online access to information about the library’s extensive and diverse holdings. The unit uses a customized version of XMetaL Author for creating EAD-encoded finding aids, but is in the midst of implementing the Archivists’ Toolkit, beginning with the Accessioning module and soon including the Resources module for finding aid creation.

POSITION DESCRIPTION Under the supervision of the Manuscript Unit Head, oversees the Library’s implementation of Encoded Archival Description (EAD) and related standards and tools. In addition, this position is responsible for collaborating with other departments in the Yale University Library to ensure that the Beinecke Library and Yale remain current with evolving standards for online access to archival description.

REPRESENTATIVE JOB SUMMARY Yale University librarians work in libraries across the Central, West, Medical, and Science campuses, to build, manage, and provide access to a rich and unique record of human thought and creativity. They demonstrate flexibility, creativity, and imagination in their work and adapt to and help shape a continuously evolving work environment. Yale librarians provide consistently high quality service to the University, and help meet the needs of the local, national, and international teaching and research communities.

REPRESENTATIVE RESPONSIBILITIES The Librarian 2 is expected to demonstrate excellence in meeting the position responsibilities, as defined by the job description and annual goals. Demonstrate effective job performance and professional growth. For a complete description of the position and department, please see the department URL.

DEPARTMENTAL RESPONSIBILITIES Works with staff within the Beinecke Library and across the Yale University Library to develop and maintain shared systems and best practices for creating and delivering finding aids. Leads the Manuscript Unit’s ongoing implementation of the Archivists’ Toolkit. Collaborates with Beinecke and other Yale staff to promote metadata portability and best practices.

Continues the Beinecke Library’s leadership role in the development of archival metadata standards and in related areas in the profession at large. Participates in and helps lead the development of Yale’s next-generation finding aid database and the implementation of Encoded Archival Context – Corporate bodies, Persons, and Families (EAC-CPF) and future related standards.

Processes and catalogs small to medium size archives and collections in the fields of American and modern European history, literature, and the humanities, from the 18th through the 21st century, as time allows. Prepares associated finding aids and MARC records.

Undertakes special projects as assigned. Plans, directs, and reviews the work of support staff and student assistants. Participates in library planning committees and task forces and engages in campus, regional, and national professional organizations and collaborative activities. Expected to be professionally active and represents the Library and the University in the academic, scholarly, and professional community. May be required to assist in disaster recovery efforts. May be assigned to work at West Campus location in West Haven, CT.

QUALIFICATIONS Master’s degree in Library Science from an American Library Association accredited Library school and two years of related experience. In selected instances, a post-graduate degree in a related discipline may be required or substituted for an MLS. Appointment to this rank is limited to three years at which time it is expected that the individual will develop necessary requirements to meet expectations of performance at the Librarian 3 level. Appointment at the Librarian 3 level requires a minimum of five years relevant professional library experience and professional accomplishments appropriate to the rank.

Strong knowledge of American or modern European history or literature, and broad knowledge in the humanities, as demonstrated through academic degrees, or an equivalent combination of training or experience.

Experience processing/cataloging manuscript and archival collections and creating and maintaining archival finding aids online, including EAD encoding. A creative and flexible approach to introducing or using online tools and methods to enhance access to archives and/or special collections.

Strong working knowledge of EAD, HTML, XML, including experience writing and maintaining XSL style sheets; DACS and familiarity with MARC, AACR2, RDA, LCSH, LCAF, and LC cataloging standards. Familiarity with basic preservation and conservation standards for archival and manuscript collections.

Experience creating and/or maintaining documentation of policies and procedures. Demonstrated ability to communicate effectively, both orally and in writing. Excellent organizational skills, accuracy, and attention to detail. Ability to work in a production-oriented team environment.

Preferred: Strong reading knowledge of one or more modern European languages. Experience maintaining an implementation of EAD in an archival or special collections context. Familiarity with the Archivists’ Toolkit, EAC-CPF, MODS, METS, or other metadata encoding standards, the Relax NG and Schematron schema languages, SQL, and Linked Data.

SALARY AND BENEFITS We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more. Applications consisting of a cover letter, resume, and the names and contact information of three professional references should be sent by creating an account and applying online at for immediate consideration - the STARS req ID for this position is 16859BR. Please be sure to reference #16859BR in your cover letter.

BACKGROUND CHECK REQUIREMENTS All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. Internal candidates may be subject to a motor vehicle or credit check for this position based on the position description and job requirements. All offers are contingent on successful completion of the required background check. Please visit< for additional information on the background check requirements and process.

Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.

Last updated: Tuesday, February 28, 2017 23:47 UTC