Electronic Access & Catalog Librarian

0 other recent jobs
Created: June 21, 2013


Job Information

Note 1:  This is temporary status position with the Oregon Judicial Department (OJD).  Employees with temporary status have no rights or benefits except as provided by state and federal law and the OJD Policy Statement on Temporary Employment.

Note 2:  The duties assigned to the individual hired for this position will most closely match those of the OJD Librarian classification.  In addition to applications from candidates meeting the minimum qualifications of an OJD Librarian (see minimum qualifications section of this job announcement below) applications will be accepted from anyone currently enrolled in an American Library Association (ALA) accredited Master of Library Science (MLS) or a Master of Library Information Science (MLIS) program and some increasingly responsible law library experience.

Note 3:  All applicants invited to interview will be required to present an unofficial transcript at the time of interview.

This is an Electronic Access & Catalog Librarian position with the State of Oregon Law Library (SOLL).  SOLL serves as a principal legal research center for the Oregon appellate and trial courts, tax court, executive agencies, and citizens. It provides comprehensive legal resources to support the research of judges, clerks, and legal staff of the appellate, tax, and trial courts of the state. The library is open to the public, without charge, and provides a variety of services to lawyers and lay patrons.

The library collection includes primary legal material, historic and current, from all United States jurisdictions. Statutes and case law from all 50 states and the federal government are available. The collection is especially rich in historical Oregon resources. The Law Library maintains current secondary material in virtually all areas of law.

The primary purpose of this position is to recommend, consult, implement, and maintain the access and discovery strategies for SOLL's collections. This librarian is responsible for content management, cataloging, and metadata of the library’s print and online books, serials, videos, electronic collections, packages, databases, etc. This position develops successful strategies to expand online content discovery and delivery, as well as maintains existing physical collections.

Duties & Responsibilities

Typical job duties may include, but are not limited to, the tasks listed below.  Assigned tasks may be changed to accommodate workload and organizational needs.

  • Catalog and process library materials
  • perform original and complex copy cataloging, and
  • perform classification, series, and subject analysis for monographs, serials, electronic resources, and non-book formats in all subject areas (in conformance with established professional standards and procedures).
  • Provide accurate bibliographic authority and item descriptions of materials by creating and maintaining records in the online library catalog and the Online Computer Library Center (OCLC) bibliographic utility databases.
  • Acquire, receive, process (check-in, catalog, prepare for binding, label, etc.), maintain, preserve, and weed SOLL’s print and electronic materials.
  • Assist the Law Librarian in assessing the strengths, weaknesses, and further development of the library collection and participate in the selection and withdrawal of material for the collection.
  • Keep abreast of current and emerging trends, issues, and methods of electronic resources management and metadata standards.
  • Plan, oversee, and coordinate complex projects.
  • Assist the library staff in the planning and implementation stages of the transition to a new integrated library system.
  • Select and provide access to federal documents in compliance with the Federal Depository Library Handbook (FDLP); examine incoming shipments for correspondence with shipping lists; check documents into SOLL’s databases using cataloging software; label and shelve documents.
  • Assist co-workers and library patrons with locating and accessing federal documents; complete and submit biennial surveys and other documentation as requested by FDLP.
  • Train and direct library assistants/volunteers in technical services.
  • Staff the reference desk as needed.
  • Other duties as assigned.

Working Conditions

This is a full-time position and the work schedule currently is 8:00 a.m. to 5:00 p.m., Monday through Friday.  It is eligible for overtime compensation for hours worked in excess of 40 per work week.

Occasional after-hours work may be required.

Occasional travel to attend training or meetings may be required.

You must have a valid driver's license and an acceptable driving record or be able to provide an acceptable alternative means of transportation.

Frequent phone and in-person contact with people from diverse backgrounds.

Frequent phone and in-person contact with people who may at times be angry, hostile, confused, or frustrated.

Lifting and moving of boxes up to 40 pounds may be required, as well as bending, stooping, kneeling, and reaching may be required.

Occasional access to the Supreme Court attic area to access lesser-used, stored material is required.  Access requires use of a narrow, steep staircase with some exposure to heavy dust in the attic storage area.

The following equipment may be used: telephone, personal computer with screen monitor, copy machine, fax machine, and digital recording equipment.

Qualifications & Desired Attributes

Minimum Qualifications - Temporary Status Position

Applications will be accepted from anyone currently enrolled in an ALA MLS or ALA MLIS program with some increasingly responsible work experience in a law library that typically supports the knowledge, skills, and abilities for the position.

Minimum Qualifications - OJD Librarian

The qualified applicant must have at least three years of increasingly responsible work experience in a law library that typically supports the knowledge, skills, and abilities for the position. 


Possession of a Master's Degree in Library Science or in Library Information Science from an American Library Association accredited institution. 


Any combination of education and experience equivalent to that typically supports the knowledge, skills, and abilities for the position.

Preference may be given to applicants who:
possess an ALA MLS or MLIS degree.
have experience working in a law library.
have professional cataloging experience.
have experience working with metadata records, authority records, authority control, and ordering and invoice processing for resources.
have experience managing relationships with vendors, publishers, and interface providers.
have experience with library technology including working with various website markup and programming languages.
Bilingual applicants are encouraged to apply. 

Application Processing

Depending on the volume of applications received for this recruitment, you should allow four weeks after the close date to be notified concerning the review of your application.

Application Screening

In order to evaluate your experience as it relates to this position, we need your responses to the supplemental questions.  Please respond completely to the supplemental questions in the space provided; they will be the sole basis for determining which applicants, among those who meet the minimum qualifications, will be provided an interview.  Failure to respond to each question in the space provided for that question may result in disqualification of your application.

The space provided will expand to accommodate additional text beyond the area shown.  You may cut and paste text into the space provided from a word processing program, such as Word, WordPerfect, or Notepad.  Note that formatting, such as bolding, italics, indents, and certain lists will be removed from your pasted text (plain text only).  Please do not exceed two pages of text (or approximately 2,500 characters) for each answer.

Your application materials must be consistent in order to be considered.  If the information contained in your answers to each of the supplemental questions is not reflected in your work history, your application may be removed from consideration.

Please note that your responses will also be evaluated for English usage, grammar, spelling, and punctuation.

Inquiries and Requests for Alternate Formats

Please direct inquiries and/or requests for an alternate format to complete the screening process, by the closing date of this announcement, to:

Oregon Judicial Department
Appellate Court Services Division
1163 State Street
Salem, OR 97301-1163

Telephone: (503) 986-4534

Oregon Relay Service - 711

Please be prepared to describe the alternate format(s) needed.

Last updated: Tuesday, February 28, 2017 23:45 UTC