Digital Records Archivist

0 other recent jobs
Created: May 20, 2013


The Digital Records Archivist provides vision, leadership and oversight of the electronic records program for the Duke University Archives and the Rubenstein Library.

  • Coordinates the appraisal, ingest, preservation, and delivery of electronic records across collecting areas in the Rubenstein Library, including University Archives. Creates workflows and trains staff on tools, policies, and procedures related to preservation, access, and processing of electronic records.
  • Works with the University Archivist to survey campus departments, offices, and websites for born digital university records of enduring legal, administrative, and historical value.
  • Oversees the collection of web content related to Duke University and other collecting areas.
  • In collaboration with other staff and departments across the DUL, OIT and other Duke departments, tests and develops solutions for management of electronic records.
  • Creates, maintains, periodically reviews, and oversees the adherence to policies governing born-digital electronic records within the University Archives and Rubenstein Library;
  • Serves as the University Archives content administrator for the institutional repository and facilitates the electronic submission of theses, dissertations, honors papers, and other digital assets;
  • Advises and collaborates with Rubenstein Library technical services staff to determine workflows and best practices for arrangement, description and display of hybrid collections, electronic records and other digital assets, including integration with library-wide content management and delivery systems, such as Archivists' Toolkit, Aleph and finding aids.
  • Stays current with archival and electronic records management practices as well as with laws and policies that affect university records;
  • Displays continuing growth in professional and subject knowledge and takes an active interest in the profession. Growth and interest should be demonstrated through continuing development of professional knowledge and abilities, membership and participation in professional organizations, and service to the library, University, or community in a professional capacity.
  • Participates regularly in staffing the reference desk, as well as on weekend and holiday reference desk rotations.
  • Conducts and contributes to departmental outreach when needed, such as presentations, exhibits, and publications.
  • Performs other duties as assigned
Supervisory Responsibilities
  • May supervise interns and/or student assistants
It is the expectation that all Duke University Library staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity. In addition, managers and supervisors are expected to help develop a common vision by providing clear direction and priorities, clarifying roles and responsibilities, and promoting mutual understanding through effective communication. They are also expected to take the time to effectively plan and evaluate performance, provide feedback, recognition and coaching, and develop employees to achieve their personal and organizational goals.

Required: ALA-accredited MLS and/or advanced degree in archives administration or other relevant field or combination of relevant education and experience.



Two years of professional experience; knowledge of archival standards, theory, and practice; familiarity with electronic records management concepts and practices; experience with transfer and ingest of born digital records; working knowledge of the issues surrounding electronic record-keeping systems, such as electronic imaging, email systems, content management systems, and personal digital archiving; familiarity with web archiving; familiarity with EAD, MODS, METS, XML, PREMIS and other data structure standards relevant to archival control of digital collections; ability to work with diverse systems and interfaces; excellent interpersonal, oral and written communication skills; ability to work independently and as a member of a team; demonstrated commitment to providing outstanding customer services.


Prior experience working in an academic research library, ideally in an academic archives; familiarity with digital forensics tools and workflows; experience with scripting languages (XSLT, Java, Python, Ruby, PHP, etc.); knowledge of archival and library data management systems (especially Archivists' Toolkit, ArchivesSpace, and Aleph).

Working Conditions
  • Must be able to lift 40 pounds
  • Must be able to work in an environment in which exposure to materials containing dust and mold is possible
  • Frequent bending, crouching, stooping
  • Normal office environment
  • Occasional weekend shifts required
  • Occasional travel required
These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Salary and Benefits
Salary and rank dependent on qualifications and experience. Comprehensive benefits package includes 20 days vacation, 13 holidays, 12 days sick leave; health, dental, disability and life insurance and support for professional development and training.

Last updated: Tuesday, February 28, 2017 23:45 UTC