Senior Archival Specialist

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Created: March 23, 2013


Experienced archivist to work with collections (paper and electronic). Responsible for the appraisal and processing of archival collections. Proficiency in full archival processing as well as More Product, Less Process. Experience writing finding guides. Knowledge of EAD, DACs and other metadata standards. Familiarity with digital formats and issues related to born-digital content. May train, supervise or review archival work by other staff. Provide reference service to patrons. Curate selected exhibits. Serve on digital collections team. Strong organizational skills. Dedicated commitment to public service. Ability to work creatively, collegially and effectively as part of a team and independently. Interpret library policy, procedures and regulations; help develop special collections policies, procedures and regulations. Demonstrated proficiency with library / archival technology applications. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint and other software. Maintain professional development through participation at local, state or national level. Perform related duties as required. 

LOCATION: Harold Washington Library Center  400 S. State Street    
DAYS OFF: Two days off per week                                                                     
SHIFT: Will be required to work some Evenings and Saturdays & Sundays                      
HOURS: 37.5 hours per week to be scheduled during normal unit hours           
Mon-Thurs 8-6, Fri & Sat 8-5, Sun: Closed                                                         


Graduation from an accredited college or university with a Master's degree in Archival Studies, OR a Master's degree from an accredited American Library Association (ALA) Library Science program with nine credit hours in archival science or archival administration studies, OR a Master's degree in History or a directly related field with nine credit hours in archival science or archival administration studies. One year of work experience related to the responsibilities of the position is also required.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying.  If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired

NOTE:  To be considered for this position you must provide information about your educational background and your work experience.  You must include job titles, dates of employment, and specific job duties.  (If you are a current City employee, Acting Up cannot be considered.)  If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position.  There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.  

NOTE:  You must provide your transcripts at time of application.
VETERANS PREFERENCE NOTE:  The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge.  Eligible candidates must have at least six months of active duty documented.  In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?"  In addition, you must attach documentation to verify your military service.  For veterans, you must attach a copy of your DD214 to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service.  For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application.  Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.

This position requires applicants to complete an interview.  The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.  Selected bidders will be hired in seniority order.
Preference will be given to candidates possessing the following:
a) Knowledge of archival processing in an academic or public library and/or museum setting
(b) Exp working in the field of Special Collections
(c) Knowledge of EAD, DACS and/or other metadata standards

Evaluation:  Your initial evaluation will be based on information provided on the application form and documents submitted with the application.  Applications must be submitted by the individual applicant.  No second party applicants will be accepted.

Residency Requirement:   An employee must be an actual resident of the City of Chicago.  Proof of residency will be required at the time of employment.

If you are disabled and require a reasonable accommodation to file your application, please contact the City of Chicago, Department of Human Resources at 312-744-4976, TTY: 312-744-5035.  You will be required to provide information regarding your request.

Last updated: Tuesday, February 28, 2017 23:45 UTC