Library & Archives Systems Analyst

Stanford, CA
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Salary: Starting at 140,000
Created: April 14, 2022


The Hoover Institution Library & Archives (HILA) at Stanford University has an immediate opening for a Library & Archives Systems Analyst to lead the planning and execution of systems enhancement projects for the Hoover Afghanistan Relief Team (HART) Project and related initiatives. The full-time position is for a two-year fixed term.


The HART Project aims to mitigate the humanitarian catastrophe through assisting Afghans with visa applications, collating data and documents to help find refugees, connecting individuals and groups to relevant governmental and non-governmental organizations, amplifying the voice of Afghan refugees, and sharing information to facilitate sustained evacuation, relief and resettlement efforts. HART’s end state is to see the crisis mitigated with refugees integrated and able to take advantage of the promise of America.


If you are both strategic and practical, enjoy working with people and making an impact, we encourage you to apply today to support Hoover’s mission.


A cover letter is preferred but not required for consideration.


About Stanford University’s Hoover Institution:  The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.


Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I.  The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history.  Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.


With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.



The Library & Archives Systems Analyst is responsible for assisting with new and ongoing systems enhancements and serve as the technical lead for the Hoover Afghanistan Relief Team (HART) Project, a refugee humanitarian assistance program to preserve at-risk archival materials in Afghanistan and oral histories of displaced Afghans and US and international coalition leadership. The work is typically 50% time contribution towards project management and 50% as a technical contributor.


As part of Digital Services & Systems group, the incumbent will be joining a highly collaborative team responsible for maintaining functionality of HILA’s digital repository, enhancing core systems applications that support archival description and digitization workflows, and developing tools and strategies that streamline access to resources.  


This is a hybrid role based in Stanford, CA with a minimum of two days/week on campus.



  • Partner with business management to define the appropriate technical solutions.
  • May manage customer facing team of systems analysts; provide management, mentoring, and work direction to systems analysts, including project leads, systems analysts, and business partner analysts.
  • Perform scheduling, task assignment, and review of work throughout the project and maintenance life cycle. Ensure work timeliness, cost management, and quality. Assist the project manager in developing project scope, schedule, and resources.
  • Provide status reports to business and information technology management.
  • Manage relationships and work efforts with outsourcing provider.
  • Collaborate with peer managers to coordinate enterprise-wide integration requirements.
  • Manage the analysis of business requirements, design, development and implementation of new systems and enhancement of existing systems. Coordinate work efforts for system enhancements and upgrades.
  • Coordinate production support, and provide application performance metrics to business partners and IT management.
  • Coordinate various testing efforts.
  • Create and implement staff development plans to create a strong technical team; recognize and reward excellence; identify areas for growth and institute corrective action plans as necessary. Maintain a team-oriented working environment that promotes a high level of personal commitment and accountability and a continued focus on quality and efficiency.



  • Assist the routine maintenance and emergency backup/recovery of applications, tools, and systems.
  • Assist with systems incident response and reporting.
  • Create and maintain documentation on processes, policies, and application configuration specific to the Hoover Library & Archives.
  • Contribute to the communications plan and change elements.
  • Provide routine consultation and general IT support within the department.


* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.  Employees may also perform other duties as assigned.




Education & Experience:

Bachelor’s degree and ten years of relevant experience or combination of education and relevant experience. Demonstrated experience in cultural heritage institutions, such as academic libraries, archives and museums preferred.


Knowledge, Skills, and Abilities:

  • Ability to manage and lead employees, including work assignments and prioritization, performance management, and employee development.
  • Strong capabilities in the following: functional analysis, fit/gap analysis, requirements documentation and process flow charting, presentation of options and solutions facilitation, issues analysis and resolution, coordination of user acceptance and sign-off, and business process improvement.
  • Strong understanding of the software development lifecycle and methodologies.
  • Solid understanding of project management body of knowledge discipline.
  • Strong listening, negotiation and conflict resolution skills.
  • Solid verbal and written communication skills.
  • Ability to work effectively with the entire suite of Microsoft Office products.


Desired/Preferred Knowledge, Skills and Abilities:

  • Knowledge of or willingness to learn digital preservation applications, such as Libsafe, and archival content management systems, such as ArchivesSpace.
  • Experience with or willingness to learn complex research materials, such as databases, born digital formats, web archives, and media files, especially audio and video.
  • Strong understanding of personal data protection policies.
  • Experience using Python, Javascript, RESTful web service APIs.
  • Knowledge of networking concepts (TCP/IP, DNS, VLANs, etc.).
  • Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.


Certifications and Licenses:

  • None



  • Constantly sit, perform desk-based computer tasks.
  • Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.  Ability to lift 40 pound boxes or bundles.


*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.



  • Will require working some evenings and weekends across multiple time zones in support of the project.



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Last updated: Thursday, April 14, 2022 16:58 UTC