Digital Collections Coordinator

Johnson City, TN
0 other recent jobs
Salary: 31,035
Created: June 17, 2021


Job Summary

Responsible for supporting the growth, discovery, and use of the university’s digital collections in the institutional repository Digital Commons@ETSU ( and faculty profiles in the Expert Gallery Suite ( This position would be responsible for project planning, metadata management, training and supervising student workers, quality control, and interacting with the system vendor to resolve problems. Responsibilities include the following:

  • Administering day-to-day operations of the institutional repository (IR) and related functions
  • Creating and maintaining IR structures and workflows
  • Receiving and preparing submissions
  • Performing advanced copyright research, corresponding with publishers, maintaining copyright documentation
  • Maintaining metadata standards and conducting quality checks on IR submissions
  • Hiring, training, and supervising assigned student workers including scheduling, work assignments, time reporting, and performance evaluation
  • Providing oral and written instructions for IR contributors and users
  • Maintaining documentation relevant to job duties
  • Compiling and reporting performance statistics
  • Collaborating to integrate the IR with other systems
  • Participating in software development projects involving the IR
  • Collaborating on related digital scholarship projects, such as ORCID
  • Reviewing professional literature and participating in job-related professional development
  • Performing other related duties as assigned

ETSU is committed to a diverse and inclusive workforce by ensuring all of our students, faculty, and staff work in an environment of openness and acceptance. Successful candidates should have a demonstrated commitment and contribution to fostering and advancing equity, diversity and inclusion. East Tennessee State University (ETSU) is an Equal Opportunity/Affirmative Action employer.

Knowledge, Skills and Abilities

  • Ability to search library catalogs, Google, Google Scholar
  • Knowledge of metadata standards (e.g. Dublin Core)
  • Knowledge of copyright and its application to institutional repositories
  • Awareness of current issues in scholarly communications topics (Open Access, author rights)
  • Knowledge of digitization standards and techniques
  • Knowledge of data transformation and transfer techniques ( e.g., XSLT, APIs)
  • Proficient using Microsoft Office applications, particularly Excel
  • Ability to train and supervise student workers
  • Excellent analytical and problem solving skills
  • Excellent interpersonal and communication skills
  • Excellent project management skills
  • Strong detail orientation
  • Ability to communicate effectively with a broad range of people and levels of technical literacy
  • Ability to work independently with minimal guidance
  • Ability to prioritize work for efficient and timely processing
  • Ability to work collaboratively to troubleshoot and solve problems

Required Qualifications

  • Bachelor’s degree from a four-year accredited college or university
  • At least one year of full-time job-related experience or two years of part-time or student job-related experience. Preferred job-related experience to include, but not limited to, online searching for scholarly resources, detailed data entry.

Preferred Qualifications

  • Experience in an academic library with experience in library cataloging/metadata, interlibrary loan, electronic course reserve, learning management system, web content management system, or institutional repository. Work experience as a student or part-time employee qualifies.
  • Experience with Digital Commons or other institutional repository or digital collection management system. Work experience as a student or part-time employee qualifies.
  • At least one year of supervisory experience.

Close Date: 07/09/2021

Last updated: Friday, June 18, 2021 14:24 UTC