Assistant University Archivist for Records Management and Electronic Records

Chapel Hill
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Created: March 7, 2016


The University of North Carolina at Chapel Hill seeks a creative, collaborative, enthusiastic professional for the position of Assistant University Archivist for Records Management and Electronic Records. The individual in this position will be responsible for managing the records management program at UNC-Chapel Hill, working with departments and offices across campus to arrange records transfers, and providing training and consulting on records management practices and policies, including the management of born-digital University records. The Assistant University Archivist will also take on a leadership role in special collections concerning electronic records and other born-digital collection materials, serving as a consultant within the library on issues related to the acquisition, appraisal, and preservation of electronic collection material.

Reporting to and working closely with the University Archivist, the Assistant University Archivist will manage the appraisal, acquisition, and preservation of records of the University and UNC General Administration with historical, evidential, or administrative value to the University. The Assistant University Archivist will work with other University Archives and Records Management Services staff on outreach to University departments and on training for University staff in the proper management of official records, including digitized and born-digital records and email. The Archivist will be available for regular consultation with campus offices regarding records management issues and questions. The Assistant University Archivist will also help with the development and revision of records management policies and schedules.

The Assistant University Archivist will participate in the development and implementation of the University Library’s archival preservation standards for digitized and born-digital materials to ensure that these adhere to accepted professional standards. The Assistant University Archivist will work closely with the staff of the Carolina Digital Repository to develop specifications, and test and implement policies, tools, and workflows for ingesting and managing born-digital materials. This work is likely to involve a variety of file formats and storage media and will require creativity and a strong understanding of best practices in format identification and migration. The Assistant University Archivist will serve as an authority within the library on the acquisition, appraisal, and management of electronic records. This work may include assisting staff within special collections with the review of electronic records and ingest of selected materials into the library’s digital repository. The incumbent will participate in University committees and other groups to provide expertise on archival and preservation standards and on North Carolina public records laws and regulations governing the management and disposition of official electronic records.

The Assistant University Archivist may supervise graduate research assistants and interns, and manage grant and other externally funded support for born-digital materials and electronic records management as needed. The Archivist will maintain an awareness of proposed and developing standards affecting born-digital materials, and will represent the University of North Carolina at Chapel Hill and its libraries at appropriate conferences and meetings related to born-digital materials, records management, and institutional repositories.

The Assistant University Archivist will participate in public services with a regular weekly reference desk shift and occasional weekend desk service. The incumbent will also work with the University Archivist, Library Development, and others on fund-raising, donor relations, and grant development.

The Assistant University Archivist will participate in Library-wide initiatives and will serve on committees and task forces. The individual in this position is expected to be active in scholarly and library professional organizations and the academic community. Demonstrated professional achievement, service, and scholarly/creative activity are required for reappointment and promotion in rank.


Required: ALA accredited master's degree in library or information science or advanced degree in archives administration, public history or other relevant field. Two or more years' experience working in an archive or special collections library. Demonstrated knowledge of archives and records management principles and practices. Familiarity with tools and best practices for electronic records management and preservation. Demonstrated ability to work collaboratively with administrative staff, faculty, information technology staff, and library and curatorial staff. Superior interpersonal, communication, and writing skills. Evidence of commitment to the archival profession by memberships and participation in professional associations, and record of ongoing professional development and contribution.

Preferred: Experience managing or assisting with the management of institutional records; experience working with an institutional repository; demonstrated experience working with digital forensics and digital preservation tools in the acquisition, appraisal, and preservation of born-digital library collections; familiarity with enterprise application software and document management systems.

The University and The Libraries
The University of North Carolina at Chapel Hill is the country’s oldest state university. UNC Chapel Hill has an enrollment of approximately 29,000 students, employs more than 3,500 members of the faculty, and offers 69 doctoral degrees as well as professional degrees in medicine, nursing, dentistry, pharmacy and law. The UNC Health Sciences Library is part of the University Libraries and is a recognized leader within the Association of Academic Health Science Libraries.  University Library collections include over 7.5 million volumes. The Library is a member of the Association of Research Libraries and the Center for Research Libraries. Together with the libraries at Duke University, North Carolina Central University, and North Carolina State University, the members of the Triangle Research Libraries Network (TRLN) provide services and collections to their students, faculty, and staff in support of the education, research, and service missions of the universities.

The University Library invests proudly in its employees, strives to create a diverse environment of respect and collaboration, and encourages vision and innovation.

The Region
The Triangle region is one of the most desirable places to live and work in North America and offers its residents a wide array of recreational, cultural, and intellectual activities. The mountains or the seashore are less than half day's drive from Chapel Hill.

Salary and Benefits
This is a twelve-month academic librarian appointment; salary is commensurate with qualifications and experience. Standard state benefits of annual leave, sick leave, and State or optional retirement plan. At the University of North Carolina at Chapel Hill, librarians enjoy the benefit of academic status and are members of the faculty council.

Deadline for Application
Review of applications will begin on March 25, 2016.  Applications will be accepted until the position is filled, but preference will be given to applications received by the begin review date.

To Apply
Please visit and complete the online application. Please include a letter of application, a resume and the name, mailing address, email address, and telephone number of three professional references, one of whom must be a current supervisor.  Additionally, please indicate in your cover letter where you first learned of this position.

The University of North Carolina at Chapel Hill is an equal opportunity employer that welcomes all to apply, including protected veterans and individuals with disabilities.


Published: Monday, March 7, 2016 18:44 UTC

Last updated: Tuesday, February 28, 2017 23:40 UTC