Manager, Digital Library Services

Gainesville, Florida
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Created: October 29, 2014


[re-posted, application closing date 11/7/2014]
The Florida Virtual Campus (FLVC) is a statewide academic support organization. As a joint service of the Florida College System and the State University System, FLVC supports the distance learning, degree completion, and research needs of the students, faculty, and staff of Florida’s public colleges and universities. FLVC has office locations in Tallahassee, Gainesville, and Tampa. FLVC contracts with the University of Florida to provide its employees eligibility to participate in the benefit programs offered by both the University of Florida and the State of Florida. For more information on FLVC, visit

SUMMARY: This position reports to the Director of Library Services of the Florida Virtual Campus (FLVC). This position leads the Digital Services workgroup and is located at the Gainesville office. The primary responsibilities for this position include managing the Digital Services workgroup, which helps the libraries of the public university and college systems of Florida create, manage, maintain and preserve digital information resources.

The Digital Services workgroup:
•provides applications to support digital special collections and archives, electronic theses and dissertations (ETDs), archival finding aids (EADs), electronic journals, and/or other born-digital and retrospectively digitized materials;
•runs the Florida Digital Archive, a long-term preservation repository for digital materials;
•provides training, documentation, and technical support for these applications, and works with CSUL MCLS committees as appropriate to ensure the needs of the libraries are met;
• manages statewide resources, including Florida on Florida.

1. Provides direction and oversight for the staff of the Digital Services workgroup. Works in conjunction with the Director of Library Services to plan, develop and direct the work of this group. Ensure that staff has the training and resources they need to provide current and prospective services to the libraries in the areas of digital content management and digital preservation. Set strategic directions and prioritize work among many competing demands. Help staff develop goals and objectives, and monitor their completion. (25%)

2. Provides leadership and coordination for planning, implementing, and training for the adoption and integration of new digital technologies and standards. (20%)

3. Provide project management for large and medium-scale development and implementation projects. Ensure project-wide communication and coordination. (15%)

4. Plans, develops, recommends and implements effective technological responses; conducts technology research and identifies solutions to existing technical issues; analyses data, processes and procedures relevant to library customer service and operations to ensure the delivery of high-quality, customer focused digital services; assists in ensuring the Library’s digital services appropriately meet the needs of the community. (15%)

5. Keep abreast of regional and national trends and initiatives related to technology for digital library services to students and faculty. Evaluate new technologies and applications for possible use by libraries, and evaluate the feasibility of providing new services requested by the libraries. Identifies innovative and effective approaches and solutions to system and service needs. (10%)

6. Seeks mutually beneficial partnerships and collaborations with appropriate partners in the digital library domain. Engages in national and consortia efforts in the digital library domain. Contributes to developments in the field of digital librarianship through active professional engagement, research, presentation, and publishing in appropriate venues. (5%)

7. Performs work in support of business processes and projects. Performs time-sensitive tasks and meets established deadlines; maintains effective communications with appropriate FLVC staff; maintains effective working relationships to ensure the success of the business processes and projects. Utilization of troubleshooting and diagnostic skills. Oversees/leads project teams as required. (5%)

8. Other duties as assigned. (5%)

SUPERVISION: This position works under minimal supervision and has considerable discretion in how to meet responsibilities and deliver outcomes. The incumbent is expected to be proactive in initiating consultations with the immediate supervisor when needed. This position will supervise employees.

NORMAL WORK SCHEDULE: This position is required to work during FLVC core business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. unless otherwise authorized by the Director of Library Services. Some evening and weekend work may be required to maintain production schedule or to participate in scheduled system maintenance.

POLICY MAKING AND/OR INTERPRETATION: Plans, develops, recommends, and implements effective policies for digital services.

PROGRAM DIRECTION AND DEVELOPMENT: Provides direction and oversight for the digital services programs.

COMMUNICATION: Communicate with external stakeholders (including vendors, agencies and other entities) on behalf of the organization. May represent FLVC at meetings and professional events as required.

CREATIVITY , STRATEGY AND LEADERSHIP: Sets strategic directions and prioritizes work of the digital services workgroup. Provides leadership and coordination for planning, implementing and training in digital services.

Minimum requirements: Master’s degree in an appropriate area of specialization; or a bachelor’s degree an appropriate area of specialization and two years of appropriate experience.

Preferred Qualifications:

• ALA-accredited (or foreign equivalent) master’s in library or information science and/or advanced or other terminal degree;
• Minimum of five years of professional experience in digital initiatives, digital collections, or direct experience in digital publishing;
• Experience managing the day-to-day work of technical staff in digital services
• Demonstrated experience of digital library/archives metadata standards and technologies
• Experience working with an institutional repository platform/software (e.g. Fedora Commons, DSpace, Eprints, Digital Commons, Islandora);
• Significant experience of digital standards and best practices for digital capture, scanning, metadata creation, digital preservation, and copyright laws.

Knowledge, skills and abilities:
• Strong oral and written communication skills
• Outstanding analytical, organizational, project and time management skills
• Ability to set priorities, meet deadlines, and complete tasks and projects on-time and within budget by leveraging demonstrated creative and innovative problem-solving skills;
• Knowledge of current metadata schemas and standards such as MODS, MARC, METS, and Dublin Core including demonstrated competence with XML, and understanding of metadata principles and practices such as those found in AACR2, RDA, and other emerging metadata schemes;
• Demonstrated knowledge of digital initiatives and scholarly communication issues in academic libraries including the issues surrounding collecting, hosting and preserving born-digital material.
• Working knowledge of Linux
• Working knowledge of programming (Ruby, Solr, Java, PHP)

Last updated: Tuesday, February 28, 2017 23:42 UTC