Archivist for Collections Management

— Eugene
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Created: July 17, 2012


The University of Oregon Libraries seeks a knowledgeable, creative, and user-oriented colleague for the position of Archivist for Collections Management to be part of the Special Collections and University Archives Department. This position provides the opportunity to participate in a wide range of services and professional responsibilities in a dynamic environment.

Special Collections and University Archives (SCUA) staff members are active partners in improving access to scholarly resources. The Special Collections and University Archives team is composed of 6.75 FTE library faculty, 1.25 FTE support staff members, and numerous student workers and volunteers. SCUA members work closely with students and faculty to assist their scholarship and sustain the education program. Located in the Knight Library, Special Collections and University Archives serve the university and members of the general public. Special Collections and University Archives contain an estimated ~45,000 linear feet of materials. Holdings range from medieval codices and rare books to literary and historical manuscripts, university records, original art, photographs, architectural drawings, and ephemera.

Duties and Responsibilities:

This position is responsible for managing and supervising collection management activities for all formats in SCUA and managing and directing a current NHPRC grant funded project (ending September 2013) to create collection level EAD finding aids and MARC records for university archives and manuscript collections. Specific duties include: directly supervising the NHPRC Project Archivist; training and supervising student assistants, volunteers, interns, temporary workers, and grant staff; managing the accessioning program; maintaining donor tracking and correspondence for accessions; managing arrangement and description functions, including setting policies, procedures, workflows, and guidelines for all processing activities; ensuring appropriate archival housing for collections; coordinating with Electronic Records Archivist for the accessioning, arrangement, and description of born digital records; managing the use and technical service functions of Archivists’ Toolkit for department; coordinates with other staff for stacks/locations issues within the Toolkit; managing creation of finding aids for Northwest Digital Archives (NWDA); adhering to regional and national best practices and standards for description including DACS, EAD, NWDA best practices, and other relevant documentation; coordinating with Collection Services department for MARC cataloging of archival materials; setting policies, procedures, and workflow in conjunction with Collection Services; maintaining statistics, reports, and other metrics to improve collection management functions; providing reference and research services to the campus and the general public at the Special Collections and University Archives reference desk. May participate in instruction activities. Remains professionally active. Supports and participates in other work of the department as assigned. Reports to the Head of Special Collections and University Archives.


Required: ALA-accredited graduate degree in archives and records management, library science, history, or related field with significant course work in archives and records management or relevant archival certification or equivalent experience; proven ability to prioritize work and meet multiple deadlines; demonstrated analytical and organizational skills; ability to work independently; experience with DACs, EAD, AACR2, MARC, and other standards and best practices for arrangement and description of archival materials; experience using Archivists' Toolkit or similar content management systems; excellent oral and written communication skills; ability to work collegially; understanding of research use of manuscript and archival materials; familiarity with standard desktop software applications (including Microsoft Excel) and networked electronic resources; arecord of active participation in professional associations and initiatives at the regional and national levelor promise of the ability to do so.

Desired: project management experience; supervisory experience. The selected candidate will support and enhance a diverse learning and working environment, and must successfully complete a criminal background check.

Last updated: Tuesday, February 28, 2017 23:47 UTC