Road & Track Project Archivist

Redwood City
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Created: September 10, 2013


The Road & Track Project Archivist is responsible for determining the organization of and creating intellectual access to over 450 linear feet of records in all formats for Road & Track. They are responsible for appraising the collection and recommending access and delivery based on privacy and preservation issues and copyright law. The Project Archivist will be expected to work in our new processing facility in Redwood City.

100% FTE; 1-year, fixed-term position

  • Project Archivist will arrange over 450 feet of records for Road & Track archives
  • Participates in the creation of intellectual access to these materials via the online catalogue, traditional finding aids, finding aids marked up in the Encoded Archival Description (EAD) language, and other computerized databases and networked applications, including online publication for all Manuscripts Unit finding guides;
  • Manage time in order to complete organization and description of collection within 1 year
  • Re-house oversize, photographic, audio/video, and computer media as needed
  • Supervise the accessioning process for born-digital materials including capture of data from legacy computer media diskettes and zip drives, logging all computer media, exporting for ingestion into the Stanford Digital Repository
  • Review and describe individual born-digital files under the supervision of the Digital Archivist, using current tools, such as AccessData's FTK software, MUSE, PhotoMechanic, etc.
  • Prepare audio and video for reformatting/preservation and coordinate this effort with Stanford's Media Preservation Lab.
  • Re-house slides/negatives/photographs and prepare folder-level description for use in any future digitization efforts
  • Responsible for ingesting persistent IDs for any material digitized during the course of the project into the EAD guide in Archivists' Toolkit (ArchivesSpace).
  • Keep statistics regarding processing rates for various formats and tasks to incorporate into departmental statistics
  • Apply preservation measures during the processing of the collection
  • Coordinate special re-housing efforts with Preservation/Conservation Department.
  • Work independently and make judgments and recommendations about content appraisal, especially with consideration for future digitization efforts
  • Report to Manuscripts Processing Archivist and Head, Technical Services--Manuscripts regularly
  • Responsible for EAD output and clean-up of accession records in Archivists Toolkit
  • Publish articles on project discoveries and updates on SUL blogs, etc.
  • Attend project and division meetings

  • MLS from an ALA-accredited program or equivalent with a concentration in archives required; knowledge of automotive history preferred.
  • At least 2-3 years of experience in a manuscripts repository processing and cataloging large archival or manuscript collections.
  • Demonstrated understanding of the theory and structure of library-related discovery metadata.
  • Demonstrated understanding with traditional cataloging practice and rules such as ASCR2 and RDA.
  • Knowledge and experience with EAD, DACS, MODS or similar metadata standards.
  • Ability to learn rapidly and implement new cataloging procedures and principles adopted by the Department and the Stanford Libraries required.
  • Demonstrated ability to use online and PC-based applications for data management such as Archivists' Toolkit, FileMaker Pro, analysis, and reporting.
  • Experience creating and maintaining websites; knowledge of Drupal preferred.
  • Excellent analytical and problem solving skills combined with attention to detail.
  • Excellent oral and written communication skills.
  • Ability to work independently, as a team member, and across organizational boundaries in a rapidly changing environment on a variety of simultaneous workflows.
  • Knowledge of current trends and issues in archival practices including preservation, restricted materials, and use of electronic records.
  • Commitment to professional development and service.

Must able to routinely lift boxes weighing up to 40 lbs.
Application Information
Contact:  Stanford University
Online App. Form: 0023

Last updated: Tuesday, February 28, 2017 23:44 UTC