Digital Asset Manager

Seattle, WA
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Created: August 12, 2013


(Position has been revised and reposted)

The Seattle Archives and Records Management Program (ARM) has an outstanding opportunity for an experienced Digital Asset Manager. This is a dynamic program offering a rich resource of historical information on Seattle City government to the global public. ARM is a model for local government records programs and has a national reputation for excellence.  ARM is a program of the Office of the City Clerk, a division of the Legislative Department.  Visit by 4:00 p.m. on Tuesday, September 3, 2013 to complete an online application.

The Digital Asset Manager coordinates digital initiatives regarding overall management (production, capture, description, preservation, and access) of ARM’s digital content.  The position’s primary functions are to develop strategies for the preservation of digital archival materials, to collaborate with the City Records Manager on development of a City-wide electronic records management solution, and to manage the development of information systems and provide high level management for automated retrieval systems. 

The successful candidate must demonstrate the following abilities:  communicate effectively orally and in writing; search computerized databases in an efficient, cost-effective manner and to learn new applications as appropriate; operate audio/visual and imaging equipment used in the office.  The Digital Asset Manager reports to the Director, Archives and Record Management Program.


Digital Asset Preservation
• Lead digital preservation program and manage and administer the Municipal Archives’ digital repository, including design of workflow, records ingestion, tracking, reporting, and running backups
• Research and develop tools and systems for extraction and creation of metadata for archival records, including development of metadata standards, classification systems, and information architecture for internet and internal resources
• Provide technical support for systems used in digitizing records, including audio/visual materials, photographs, and maps

Electronic Records Management
• In collaboration with City Records Manager, develop, implement and administer electronic records management systems
• Conduct research for applicable software systems and hardware needs, analyze system functionality, and serve as co-lead in implementation of electronic records management solutions
• Lead technical training in use of electronic records management software, and conduct quality control of system implementations to ensure compliance with City and State standards

Required Qualifications

Education, Experience, and Skills
• Master's degree in Library and Information Science from an American Library Association accredited institution, History with archival education coursework, or equivalent degree.
• Three years progressively responsible professional experience or demonstrated familiarity with professionally accepted library and/or archival standards of classification, indexing and cataloging, and knowledge of automated records storage and retrieval systems
• Expert knowledge of professional records management principles and practices
• Experience or training in thesaurus design and construction, and controlled-vocabulary indexing
• Demonstrated ability to learn and master new and legacy systems quickly
• Training and/or experience in issues related to preservation and management of electronic records
• Knowledge of indexing and metadata standards related to archival records in multiple media

Desired Qualifications and Skills
• Experience administering full-text database systems
• Familiarity with BRS/Search, Open Text Discovery Server, or any enterprise information management system
• Experience with programming in Perl and one or more other programming languages
• Advanced knowledge of HTML and CSS. Intermediate knowledge of JavaScript
• Knowledge of professional standards for creating and maintaining a Trusted Digital Repository
• Demonstrated skills at successful oral presentations, in training or in public settings 
• Competency in Windows Server operating system; working knowledge of networking in TCP/IP environment; working knowledge of Windows batch processing
• Two years experience with relational database administration, systems integration, and developing and managing automated information systems

Application Process
Visit by 4:00 p.m. on Tuesday, September 3, 2013 to complete an online application. Submit a cover letter and resume describing how your education and experience meet the qualifications of the position. Applications received without cover letter and resume will not be considered. For additional questions, please contact

The Legislative Department values diverse perspectives and life experiences; people of color, women, LGBTQ, people with disabilities and veterans are encouraged to apply.

LOCATION: City Hall, 600 4th Ave., Seattle, Washington
JOB TYPE: Civil Service Exempt, Regular, Full-time 


Published: Monday, August 12, 2013 21:09 UTC

Last updated: Tuesday, February 28, 2017 23:44 UTC