Digital Archivist/Records Manager

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Created: April 9, 2013


POSITION: Digital Archivist/Records Manager, Archives & Rare Books Library


GENERAL DESCRIPTION: Full-time tenure-track faculty appointment responsible for developing and implementing digital workflow including, but not limited to, born-digital archives, the digitization of existing hard copy materials, and the digital preservation of established electronic records. Also responsible for implementation and management of the University of Cincinnati Records Management Program. Coordinates and provides technological support for ARB staff including the ARB website.

Receives general direction from and reports to the head of the Archives & Rare Books Library (ARB). For digital initiatives and digital collection building projects, works with and under the direction of the Head of the Digital Collections and Repositories Department.


1. Collaborates in planning and creating digital collections, including digital object creation or organization of born-digital objects, metadata creation, and collection building through both batch and online methods.
2. Serves on Libraries or University-wide teams as needed to create digital collections workflow as well as discovery and access solutions.
3. Organizes and creates online access to born-digital materials collected for collections or records management.
4. Maintains web applications on the ARB website, and collaborates in the support of other UC Libraries websites, using standards-compliant markup, web technologies, and best practices in accordance with UC website policies and hardware/software standards and practices.
5. Provides instructional classes for Libraries and University personnel in records management standards and practices, or digital collections practices and objectives. Shares expertise with other colleagues involved in digital collections as needed.
6. Manages the University of Cincinnati Records Management Program.
7. Serves as liaison and consults with faculty and staff throughout the University of Cincinnati on matters concerning records management and record retention schedules, including training workshops and online publications and instruction.
8. Assists in transfer of University Archives materials; develops, implements, and maintains automated systems for access to records, schedules and selected University records.
9. Provides reference service for University records as needed.
10. Assists in maintaining ARB collection databases, including collection descriptions, images, and documents; maintains ARB web content as provided by the Head of the Archives & Rare Books Library.
11. Provides oral and written reports as directed.
12. Participate in appropriate committees and organizations related to the duties and responsibilities of the department, and in support of UC Libraries programs and organizations. 
Job Characteristic Duties:  
Minimum Qualifications  Appropriate academic degree and prior experience in an integrated academic library system. 
Position Qualification:

As determined by college or department  1. Masters degree in library science or information science from an ALA-accredited institution with a demonstrated strength in digital librarianship, or a graduate degree in a related field.
2. Experience with digital collections architecture and infrastructure, and current standards and practices for digital collections. General knowledge of digital libraries, institutional repositories, and digital preservation.
3. Experience working with archival collections and digital archival collections, as well as automated archival databases.
4. Records management experience, including electronic information and record keeping systems.
5. General knowledge of standards-based metadata schema, including the Extended Dublin Core metadata schema.
6. General knowledge in the development and maintenance of web sites. General knowledge of web technologies such as html, xml, css and javascript. Knowledge and ability to produce and optimize images for the web, including experience with image editing software.
7. Demonstrated experience in providing exceptional customer service.
8. Demonstrated record of ongoing professional development and contribution, and ability to meet UC Libraries reappointment, promotion and tenure requirements.
9. Ability to think analytically, to use effective verbal and written communication, including the use of computer technology, and to remember details and concentrate on tasks,
10. Physical requirements include attending work-related meetings, directing others, and the ability to lift materials weighing up to 25 pounds. 
Ideal Qualifications  1. Additional graduate degree in a related field.
2. Bibliographic knowledge in another foreign language.
3. Knowledge of multiple metadata schemas in addition to Extended Dublin Core, such as VRA, MODS and METS.
4. Knowledge of the Text Encoding Initiative (TEI) XML-based standard.
5. Experience using Adobe Photoshop (or similar image editing software) and Adobe Dreamweaver (or similar web development software).
6. Knowledge of current developments in linked data, semantic web applications and the Resource Description Framework (RDF).
7. Working knowledge of at least one of the following: DSpace, Fedora, BePress Digital Commons, Content DM, or Luna ? or experience with other institutional repository or digital collection platforms
8. Experience with content management systems (CMS) and developing functional specifications for integrating digital repositories with a CMS-based front-end.
9. Experience with electronic records management systems.

Last updated: Tuesday, February 28, 2017 23:45 UTC