Serials & Acquisitions Librarian

Washington, D.C.
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Created: April 2, 2013


Duties & Responsibilities:
Provides leadership, management, supervision, and planning for serials and monographic acquisitions in a distinguished library (approximately 220,000 volumes) with world-renowned multi-language, multi-alphabet collections in Byzantine and medieval studies, garden history and landscape architecture, and Pre-Columbian studies. All acquisitions work, cataloging, and associated authority work are done using Ex Libris' Aleph, following Anglo-American Cataloging Rules , 2nd edition, revised (AACR2r), and Resource D e scription and Access ( RDA), USMARC formats, and Library of Congress policy and classification scheme.

Manages all monographic and serial acquisitions. Collaborates with other library staff to ensure timely, efficient and cost-effective acquisition of monographs and serials. Directly responsible for acquisition, receipt, and claiming of analytics and Byzantine studies exchanges. In consultation with other library staff, analyzes, formulates, and implements monographs and serials policies and procedures. Prepares budget and collection analysis reports; prepares and reconciles monthly and annual expenditure reports; maintains accurate acquisitions records for multiple budgets. Reconciles monograph and serials budgets as recorded in Aleph with Dumbarton Oaks financial office accounting systems on a monthly basis. Develops and maintains effective relationships with vendors by monitoring their performance, as well as negotiating and reconciling problems. Resolves complex record conflicts and non-routine problems with the receipt of serials and other continuations. Serves as the functional expert for serials and acquisitions modules of Aleph. Creates monthly "New Titles" lists for Dumbarton Oaks website using Cognos report system and exporting from Aleph to Plone. Serves as Aleph liaison for employee logins. Prepares written reports and proposals, and compiles statistics as required. Maintains an awareness of current trends in serials and monographic acquisitions. Directs special projects and works with other library staff as needed. Performs related duties as needed.
Supervisory Responsibilities:

Trains, supervises, and evaluates staff involved in order creation and receipt as well as creation and maintenance of MARC 21 serials holding records.

Basic Qualifications:
MLS required. Minimum three years library experience working in technical services.

Additional Qualifications:
Supervisory experience is preferred.

Reading knowledge of a language other than English preferred.

Strong computer skills, including integrated library system experience (Ex Libris' Aleph preferred). Familiarity with XML coding is preferred for creation o f New Title lists for t he Library's web site.

Proven skills in fostering a cooperative work environment and managing change. Ability to work effectively in a collaborative environment. Excellent interpersonal and communication skills.

Physical Demands:
Must be able to lift up to 40 pounds comfortably and push fully loaded book trucks.

Additional Information:
The deadline for applications is April 12, 2013. All applicants who wish to be considered must submit a cover letter with their application and list of references.

All formal offers will be made by FAS Human Resources.

Pre-Employment Screening:

Last updated: Tuesday, February 28, 2017 23:45 UTC