Digital Records Archivist

Description

The New York State Education Department’s (NYSED) Office of Cultural Education is seeking candidates for an Archives and Records Management Specialist 2 position in the New York State Archives (NYSA). This position will be assigned to the Digital Records Services Unit within Government Records Services. The successful candidate will work as part of a team to increase NYSA’s capacity to appraise, transfer, preserve, and provide access to archival records in electronic form. Under the direction of the Head of the Digital Records Services Unit, candidate responsibilities include, but are not limited to the following:

• Participate in the appraisal, accessioning, description, and preservation of hybrid and born-digital archival records;
• Research, analyze, and recommend strategies for developing and improving NYSA’s electronic records services;
• Develop training, publications, and tools designed to support state and local government records management programs;
• Participate in the development of internal procedures and staff training programs specific to managing archival electronic records;
• Participate in the evaluation, selection, and installation of commercial and open-source products specific to managing archival electronic records;
• Assist with the conversion of analog records to digital formats for preservation, especially audio-visual materials;
• Assist in the configuration of internal information systems to better support archival electronic records. Current systems include ArchivesSpace, Preservica, Archive-It, and CollectiveAccess;
• Research and recommend solutions for managing specific electronic records challenges such as email, social media, and records maintained in complex information systems;
• Participate in related archival functions including appraisal, accessioning, and reference services; and
• Monitor and keep up to date with the latest technologies and best practices related to electronic records management and advise NYSA staff on their implementation.