Industry Documents Library Project Archivist

San Francisco, CA
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Salary: $61,920-$108,349
Created: September 29, 2023


Working Title: Industry Documents Library Project Archivist
Payroll Title: Assistant/Associate Librarian

As the Industry Documents Library Project Archivist, you’ll work with a friendly and supportive remote team including archivists, software developers, and a program coordinator. Your role is supervised by the Industry Documents Library (IDL) Managing Archivist, and works closely with the IDL Processing and Reference Archivist. Please note this is a full-time, limited-term, grant-funded position lasting two years from the date of hire.

The UCSF Industry Documents Library is a digital archive of more than 18 million documents created by industries which influence public health, hosted by the University of California, San Francisco Library. Originally established in 2002 to house millions of documents publicly disclosed in litigation against the tobacco industry in the 1990s, the IDL has expanded to include documents from the opioid, drug, chemical, food, and fossil fuel industries to preserve open access to this information and to support research on the commercial determinants of public health. The IDL is heavily used by academic researchers, legal professionals, policymakers, journalists, community organizations, and the public, and its documents have been cited in more than 1,000 publications.

As the IDL Project Archivist, you’ll collaborate with the team to process a variety of digital documents in the IDL’s JUUL Collection, Opioid Industry Documents Archive, and other materials. This will include using tools such as the Everlaw eDiscovery platform to assess large volumes of digital records and associated metadata at scale, and following efficient workflows and timelines for making these documents publicly available through the IDL website.

You’ll receive training in IDL’s privacy and data security procedures and assist with quality control processes to ensure that protected information (such as Personally Identifying Information (PHI) and Protected Health Information (PHI)) is appropriately redacted. In consultation with the IDL team, you’ll take the lead in evaluating new formats found in the collections, including Slack messages and social media content, and work to implement solutions for preserving and providing public access to these materials.

You’ll also collaborate with colleagues across the UCSF Library and at IDL’s partner institutions. As one of UCSF’s librarians you’ll belong to the Librarians Association of the University of California (LAUC) and be encouraged to participate in research, teaching, presentations, and professional development opportunities.

The IDL is a unique digital archives project with a strong commitment to free access to information, truth and transparency, and health justice. We’re an open-minded, supportive, and productive team based in multiple time zones, and we use a variety of tools including Zoom, Confluence, Smartsheet, and Slack to coordinate our work. We welcome qualified U.S.-based applicants from all backgrounds and experiences. Come and join the team!


40% of time
• Collaborate with the IDL Processing and Reference Archivist to process large volumes of digital records (including PDF, email, spreadsheets, presentations, audiovisual materials, and social media files) and associated metadata.
• Perform file management activities for JUUL and opioid industry collections to ensure that incoming materials are appropriately acquired, stored, documented, and backed up.
• Document changes to digital processing and preservation workflows as needed.
• Develop and apply knowledge of document production methods used in legal
proceedings to understand the context and provenance of the JUUL and opioid industry
• Gain subject expertise in the content of collections to understand the actions and
decisions of companies in the tobacco, opioid, and other industries.

30% of time

• Conduct quality control processes on redacted documents in the JUUL and opioid industry collections to comply with university administrative restriction policy, Office of Legal Affairs recommendations, and federal laws, including HIPAA, FERPA, and local regulations.

10% of time

• Evaluate newer file formats such as Slack messages and social media content; research, develop and recommend solutions for digital preservation and public access.
• Based on project activities and outcomes, recommend improvements to existing digital preservation practices and policies based on the specific needs and requirements of the IDL.

10% of time

• Contribute to IDL outreach and education efforts through the development of research and user guides for the JUUL and opioid industry collections, instructional workshops/webinars, blog posts about the collections, or presentations, aligning this work with the UCSF Library’s commitment to diversity, equity, inclusion, and accessibility (DEIA).

10% of time
• Maintain accessioning records, appraisal notes, and other collection documentation for the JUUL and opioid industry collections.

Required Qualifications:

• Master’s degree from an ALA-accredited institution in library and information science, or Master’s degree in a related field with relevant experience.  
• Minimum of 2 or more years of experience in a special collections and archives setting with focus on accessioning, appraising, arranging, describing, and preserving digital archival collections.
• Understanding of and commitment to the standards, ethics, security guidelines, and best practices in use by special collections professionals and related professional groups including the Society of American Archivists and the Digital Preservation Coalition.
• Demonstrated willingness and ability to learn new tools and workflows and try out different approaches.
• Demonstrated ability to organize and prioritize work, with strong project management and problem-solving skills, and the ability to use considerable judgment and take initiative.
• Demonstrated ability to work collaboratively with colleagues across domains and subject specialties.
• Excellent verbal and written communication skills to successfully participate in a remote team environment.

Preferred Qualifications:

• Experience working with ArchivesSpace and other collection management systems.
• Experience accessioning or processing digital collections containing web archives, social
media files, and/or audiovisual materials.
• Experience with legal records such as depositions and exhibits.
• Demonstrated ability to develop written project documentation, process procedures,
reports, etc.

Administrative Information:
Limited-term full-time exempt position, lasting 2 years from the date of hire. See Table 26B for the salary range for the Assistant Librarian-Temp Status and Associate Librarian-Temp Status. A reasonable estimate for this position is $61,920-$108,349.

This position is eligible for full benefits (see In addition, this position is eligible to receive funding support for conference attendance and other professional development activities.

Please apply online at: with cover letter, CV, statement of contributions to diversity, and contact information for three references.

About the Library
The UCSF Library is one of the preeminent health sciences libraries in the world, containing an expansive collection of the world’s health sciences knowledge base. At its core, the UCSF Library connects people to stimulate inclusive learning, advance scientific inquiry, and enable open access to historical and current health sciences information resources. The Library facilitates connection to information and people by delivering a diverse range of human-centered services to the UCSF community and public visitors. Through its digital and physical spaces, the Library cultivates experiences that nurture progressive learning, meaningful engagement, and open creativity. As a vital campus resource, we are dedicated to supporting the UCSF mission of advancing health worldwide.

We commit to building a diverse and inclusive Library as a means of promoting health equity and counteracting historic and current systems of oppression. This commitment also applies to materials related to archives and special collections.

About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

UC San Francisco seeks candidates whose experience, teaching, research, or community service has prepared them to contribute to our commitment to diversity and excellence.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.


Published: Friday, October 6, 2023 16:40 UTC

Last updated: Friday, October 6, 2023 16:40 UTC