Archives Specialist

Description

The mission of The Jim Moran Foundation Archives is to preserve and share the story of Jim Moran, the organizations he created, his vision, his philosophies, and his philanthropic contributions, through the identification, collection, and cataloging of memorabilia and other property (both physical and intellectual) of historical significance.  

Responsibilities:

• Collaborate and communicate with the Archives team to ensure the collection is properly cataloged and preserved

• Survey, inventory, and process physical and digital archival collections

• Arrange and describe collections using archival descriptive standards

• Apply appropriate archival metadata standards within the collection management system and digital preservation solution

• Digitize materials utilizing best practices

• Proactively identify incomplete or inaccurate catalog records and participate in data cleanup

• Contribute to physical preservation activities including collection care

• Contribute to the coordination and documentation of special archival collections

• Provide research assistance, as needed, in support of archives inquiries and requests

• Lead educational tours

• Assist in the creation, preparation, and maintenance of exhibits and displays

• May provide administrative support to The Jim Moran Foundation Board of Directors and assist with special projects as assigned  

Qualifications:

• Demonstrated knowledge of archival standards and best practices including content management, access, data migration, preservation, and auditing procedures

• Ability to contribute to the development and implementation of policies and procedures related to archival digital preservation

• Ability to analyze technology and/or operational objectives and establish or improve workflows

• Knowledge of metadata and data structure standards relevant to archival digital preservation and content description

• Demonstrated proficiency in the use of archival collection management systems, digital asset management systems, and/or digital preservation solutions; experience using Axiell Electronic Museum (EMu) database, and/or Axiell DAMs, Preservica, Archivematica, etc., preferred

• Proficient in Adobe Acrobat Pro, Adobe Photoshop, and Microsoft Office (Excel, Powerpoint, Publisher, Word)

• Ability to learn new technologies and apply knowledge to archival and preservation work

• Knowledge of the proper care and handling of archival collection materials

• Demonstrated ability to survey and process archival collections

• Proven ability to arrange and describe archival collections with a strong background in archival descriptive standards and controlled vocabularies

• Ability to leverage systems-based solutions to optimize data in the archival collection management system

• Evidence of strong project management skills including the ability to organize, prioritize, be proactive, follow through, and meet deadlines in a time-sensitive environment

• Strong research, analytical, and problem-solving skills

• Exceptional and highly effective written and verbal communication skills, professional demeanor, and extremely detail-oriented

• Strong interpersonal skills with the ability to work collaboratively with others at all levels, including internal and external partners

• Excellent presentation and public speaking skills

• Ability to work independently on multiple projects

• Must exercise good judgment, common sense, and sound decision-making

• Must maintain a very strict level of confidentiality

• Must be willing to work overtime, including weekends, as needed

• Must be able to physically lift and carry objects up to 25 pounds

• Degree in Library and Information Science, Museum Studies, History, or relevant field preferred and/or a minimum of three years equivalent professional experience in archival processing, collection management, and digital preservation