Asst Director, Special Collection Metadata Services

New Haven, CT
0 other recent jobs
Salary: $97,500 - $120,000
Created: July 27, 2023


Asst Director, Special Collection Metadata Services

University Job Title: Assistant Director, Data Mgmt, Analysis, Content

Bargaining Unit: None - Not included in the union (Yale Union Group)

Time Type: Full time

Duration Type: Regular

Compensation Grade: Administration & Operations

Wage Ranges: Click to see our Wage Ranges

Work Location: University Library System

Worksite Address: 344 Winchester Avenue
New Haven, CT 06511

Work Week: Standard (M-F equal number of hours per day)

Searchable Job Family: Library

Total # of Hours to be Works: 37.5

Position Focus:

The Beinecke Rare Book and Manuscript Library at Yale University seeks a highly collaborative and inclusive manager for the newly created position of Assistant Director of Special Collections Metadata Services unit (SCMSU). The Assistant Director, reporting to the Director of Special Collections Technical Services (SCTS), will provide vision, leadership, and strategic direction for the unit. SCMSU provides a comprehensive, cross-collection, and service-centered approach to enabling and enhancing the discovery of Yale Library's special collections through metadata services, data reporting and analysis, and special collections systems and tool management. The work of the unit necessitates a high level of collaboration with colleagues across Yale University Library, as well as broader communities developing and maintaining data standards, practices, and tools for special collections.

The Assistant Director provides vision, strategy, and policy for SCTS and Yale Special Collections data and data management systems. Leads operational aspects of the SCMSU, including leading and coordinating special collections metadata initiatives in support of collection stewardship, discovery and access; defining special collections metadata strategies and best practices; implementing metadata creation, transformation, remediation, and maintenance workflows; integrating and supporting training on evolving standards; collaborating on the optimization of information management and discovery systems; overseeing data reporting and analysis to support operational work. Ensures that policies and practices are in alignment with Yale University Library Technical Services and the Library's metadata guidance structure and enterprise systems. Serves as product owner of Yale's ArchivesSpace.

They participate in recruitment, managing, training, developing, and directly supervising unit staff; plans, manages, and assesses process and workflow change; fosters a team approach to the work; and establishes metrics, tracks progress, and regularly reports on the unit's work.

The Assistant Director manages projects and participates in library- and university-wide committees and task forces, especially as they relate to the needs of special collections at Yale; participates in regional, national, and international professional activities-both to contribute to the profession and to grow individually as a professional librarian.

As part of the Special Collections Technical Services leadership team, the Assistant Director participates in the development and implementation of department- and library-wide goals and initiatives; contributes to the establishment and implementation of frameworks for responsible stewardship; develops leadership and management skills in support of growing organizational development and health; and contributes to the development of an organizational culture that promotes inclusion, collaboration, transparency, continuous learning, and productivity.

This position will be assigned a rank of Librarian 3 or Librarian 4. Librarian ranking information can be found at

Application review will begin on July 17, 2023.

Essential Duties:

1. Under the general direction of the Director for Special Collections Technical Services, manages all aspects of special collections metadata related to collections management, discovery, and access. 2. Provides leadership, vision, and administrative management for the unit. 3. Sets annual goals, strategies, metrics, productivity targets, policies, procedures, and priorities for the unit. 4. Develops and leads multiple projects while meeting deadlines. 5. Manages staff including hiring, evaluation, training, setting priorities, and staff development. 6. Develops strong and supportive teams in collaboration with other departmental managers. 7. Plans for budget in collaboration with Special Collection Technical Services Leadership Team. Manages budget. 8. Collaborates with Digital Special Collections Access; Preservation and Conservation Services; YUL Technical Services; and other Library departments to ensure department products and services meet collection and staff needs. 9. Promotes the use of current and emerging technologies. 10. Works independently with varied user groups in a complex organization, and functions collaboratively in a team environment. 11. Serves on Library and University committees. 12. Participates in professional activities outside of Yale and monitors developments and best practices elsewhere to encourage innovation and ensure the excellence of the Library.

Required Education and Experience:

Master’s degree from an ALA-accredited library school or equivalent accredited degree and a minimum of 5 years of professional experience as a librarian or archivist. Demonstrated experience with special collections metadata management, born-digital material stewardship may be substituted for formal training. Demonstrated experience with library and archival systems used to manage and describe special collections materials. Demonstrated experience with standards and best practices related to special collections metadata, born-digital material stewardship, and/or systems that support special collections data and management. Demonstrated experience in metadata policy formation, strategy and best practice definition, and metadata creation, transformation, remediation, and maintenance. Experience in the creative integration of automated and manual technical services processes. Demonstrated experience with planning for and managing complex projects and workflow assessment. Experience utilizing and tailoring communication-- oral, written, and interpersonal skills--to work effectively and collaboratively with various stakeholders.

Required Skill/Ability 1:

Demonstrated ability to provide leadership and direction in a research library or similar institution.

Required Skill/Ability 2:

Proven ability to manage, lead, and direct staff in accomplishing both individual and collective goals. Ability to train staff at all levels. Ability to prioritize effectively among competing demands. Ability to solve problems collaboratively and creatively.

Required Skill/Ability 3:

Demonstrated excellent customer service skills, flexibility and a strong commitment to innovation, creativity and excellence.

Required Skill/Ability 4:

Demonstrated ability to collaborate and build consensus. Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work harmoniously and as a team player, thrive in a team-based environment, and foster teamwork among others.

Required Skill/Ability 5:

Ability to promote and engage in Yale University Library’s staff values of access, diversity, and creativity.

Preferred Education, Experience and Skills:

Experience with budget planning and funds management. Experience managing a unionized workforce.

Drug Screen: No

Health Screening: No

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit

Yale is a tobacco-free campus.

Copyright ©2022 Inc. All rights reserved.

How to apply


Published: Friday, July 28, 2023 14:29 UTC

Last updated: Friday, July 28, 2023 14:29 UTC