Digital Archivist

San Francisco, CA
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Salary: $68,885-$149,167
Created: July 10, 2023


Digital Archivist

Job description:

The UCSF Archives & Special (A&SC) collections team seeks a dynamic, creative, and service-oriented professional for the position of Digital Archivist. The Digital Archivist is responsible for the continued development and leadership of the Digital Archives Program that covers born-digital and digitized holdings; the development and implementation of UCSF-wide policies, procedures, and workflows for processing and preserving digital collections; and the management of born-digital and hybrid collections. The Digital Archivist facilitates appraisal, acquisition, and transfer of born- digital materials to the A&SC in support of the Archives' wider collecting initiatives, and lead preservation, arrangement, description, and access workflows for born-digital and digitized materials. The Digital Archivist also performs outreach and education activities across UCSF, the UC System, and the wider user community to facilitate engagement with the A&SC collections and build donor and user relationships. The Digital Archivist aligns their work, and the work of the Digital Archives Program, with the Statement on Inclusion and Equity in Special Collections, Archives, and Distinctive Collections in the University of California Libraries, and integrates Inclusion, Diversity, Equity and Anti- racism best practices and values into their activities in support of the university’s mission.


Management & Preservation of Born-Digital Collections - 30%

• Applies professional digital curation practices and national and international standards for existing and ongoing acquisition of born-digital collection holdings with a focus on long-term preservation and access.
• Establishes guidelines and workflows in collaboration with archives staff for accessioning, arrangement, description, access, and preservation of digital records. Collaborates on implementation of these guidelines and workflows.
• Accessions born-digital records and performs digital preservation tasks to ensure their integrity and long-term preservation.
• Assesses content on obsolete formats and legacy digital media and migrates data when necessary.
• Sets guidelines and identifies tools and techniques to review, process, and redact born-digital content with protected health information (PHI) and other confidential or sensitive information.

Collection Development for Born-Digital Assets - 20 %

• Provides guidance and organizes collection development initiatives for the capture, organization, management, and preservation of selected web-based resources and social media.
• Operates and oversees web archives program and associated software.
• Collaborates with UCSF records managers and the Data Science and Open
Scholarship team to realize and implement preservation, management, discovery, and access initiatives for institutionally created email, media (i.e., web pages, images, moving image, and audio) and other born-digital materials.
• Advises and consults with creators of born-digital content on transfer methods.

Outreach, Education, and Research – 20%

• Provides expertise and training sessions on workflows, tools, and best practices to support the management and preservation of digital content.
• Collaborates on designing and delivering curriculum facilitating the use of A&SC collections in digital scholarship, health sciences, and humanities projects.
• Consults on the appropriate presentation of born digital material for instructional and research use, and exhibits.
• Supervises and mentors interns.
• Participates in scholarly, professional, and service activities that enhance
diversity, equity, and inclusion across education, research, library and archives programs, and the profession.

Management of Digital Assets Created by Digital Reformatting - 10%

• Leads and oversees digitization program of textual, photographic, architectural, and audio-visual materials.
• In collaboration with the archives team, prepares guidelines and establishes procedures for digitization projects involving diverse collection materials and formats (manuscript documents, photographs, bound volumes, oversize, sound recordings, video recordings).
• Serves as lead for grant and private philanthropy funded large-scale digitization projects.

Technical Support for Digital Preservation Systems - 10%

• Administers A&SC information systems and software (such as ArchivesSpace, Nuxeo, Omeka, etc.).
• Collaborates with UCSF IT experts and CDL teams to maintain technical support for digital preservation systems.
• Oversees selection of equipment and software used in digital preservation.
• Plans sufficient file storage, digital preservation actions, and ensures that
metadata requirements are in place.

Lead Development of Digital Archives Program - 10%

• Participates in the development and submission of grant applications in support of born-digital initiatives and the Digital Archives Program.
• Maintains and analyzes relevant statistics in the interest of continuous improvement.
• Liaises with staff from California Digital Library on needs and implementation for shared systems.
• Participates in relevant UC Common Knowledge Groups, particularly Born-Digital Content group and Web-Archiving group.
• Serves as UCSF Representative on relevant UC-wide digital preservation and archival practice initiatives.


• ALA-accredited Master's Degree in Library or Information Science OR an advanced degree in an appropriate subject discipline with relevant special collections or archival training.
• Three or more years of progressively responsible experience in an archives or special collections department in a research library or similar setting.
• Experience managing a web archiving program, including creating and monitoring web crawls, performing quality control checks and supervising others in quality control checks, and creating descriptive metadata for web content that accords with professional standards.
• Familiarity with an archival collection management database, such as ArchivesSpace.
• Experience accessioning and processing born-digital materials.
• Knowledge of key operations for born-digital archives, including appraisal and
selection; accessioning; preservation; and access.
• Knowledge of standards, best practices, and principles in the fields of digital
technologies, digital asset management, digital curation, digital forensics, metadata standards, information architecture, as well as the ability and desire to continue cultivating their expertise in these areas.
• Ability to analyze born-digital content for the presence of personally identifiable information and other confidential and sensitive information; and implement procedures to redact or otherwise restrict access to this information for public accessibility or internal use.
• Ability to transfer born-digital materials into the archives using format, carrier, and content-appropriate methods, including disk imaging legacy physical media, utilizing networked transfer methods (file shares, cloud services, SSH, FTP, APIs, etc.), crawling web sites, and other methods.
• A high degree of technical facility, and the demonstrated ability to learn new technical skills.
• Excellent oral and written communication skills.
• Ability to assist with teaching staff and contractors engaged in digitization and
digital preservation tasks.

• Knowledge of legal and ethical issues affecting privacy, records restrictions, and access, as they pertain to born-digital materials.
• Ability to articulate highly technical concepts and requirements to a variety of audiences.
• Experience preserving born-digital materials, including web sites, email, and social media.
• Demonstrated ability to develop written project documentation, process procedures, reports, etc. and training staff.
• Supervisory and/or mentoring experience.

Administrative Information:

About the Library

The UCSF Library is one of the preeminent health sciences libraries in the world, containing an expansive collection of the world’s health sciences knowledge base. At its core, the UCSF Library connects people to stimulate inclusive learning, advance scientific inquiry, and enable open access to historical and current health sciences information resources. The Library facilitates connection to information and people by delivering a diverse range of human-centered services to the UCSF community and public visitors. Through its digital and physical spaces, the Library cultivates experiences that nurture progressive learning, meaningful engagement, and open creativity. As a vital campus resource, we are dedicated to supporting the UCSF mission of advancing health worldwide.

We commit to building a diverse and inclusive Library as a means of promoting health equity and counteracting historic and current systems of oppression. This commitment also applies to materials related to archives and special collections.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

See [Table 26B]( for the salary range for this position. A reasonable estimate for this position is $68,885-$149,167.

Please apply online at: with a cover letter, CV, statement of contributions to diversity, and contact information for three references. Applicant materials must list current qualifications upon submission. The selected candidate must meet all of the qualifications at the time of application.

UC San Francisco seeks candidates whose experience, teaching, research, or community service has prepared them to contribute to our commitment to diversity and excellence.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

How to apply


Published: Tuesday, July 11, 2023 00:30 UTC

Last updated: Tuesday, July 11, 2023 00:30 UTC