Special Collections Digitization Coordinator

San Jose
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Created: January 23, 2013


The Library's Digitization Coordinator works respectfully and cooperatively with employees in the Dr. Martin Luther King, Jr. Library to perform duties under general supervision, but works independently to achieve specified outcomes reporting to the Director of Special Collections, University Library.  The King Library is a unique collaboration between the City of San José and the San José State University.

This position provides technical planning, implementation, project coordination, problem-solving, and quality control for Special Collections digitization projects. The Digitization Coordinator serves as the department's liaison to Technical Services, where the majority of the metadata creation takes place, and collaborates with the Head of Cataloging and the Associate Dean of Digital Futures on new digitization projects. This position administers the library's content management system for digital collections, CONTENTdm, works with the vendor to troubleshoot problems, and implements enhancements that add value to the collection. This position also hires, trains and supervises student assistants; maintains the online presence of Special Collections; helps with grant writing; stays abreast of new technologies and integrates them into department practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following: Digitization and Metadata Creation; Technology and Development; Grant Writing and Coordination; Team and Other Responsibilities; and perform other duties as assigned

Education and Experience

High School education or equivalent, and three years progressively responsible library experience involving digitization in a library or museum environment.  Any combination of education and experience that provides the required knowledge and abilities may be considered

Preferred Qualifications
  • Knowledge of digitization and metadata creation
  • Knowledge and experience using technology and social medial to promote digital collections
  • Knowledge and/or experience using content management systems such as ContentDM and OCLC
  • Knowledge and/or Experience coordinating team projects and grants
Knowledge, Skills & Abilities
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Ability to work independently, exercise sound judgment, make constructive recommendations, interpret and apply policies and procedures, and perform work in various situations where numerous and diverse demands are involved.
  • Ability to handle multiple work priorities, organize and plan work and projects.
  • Ability to make independent decisions and exercise sound judgment.
  • Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures.
  • Knowledge of technologies that is key to management and dissemination of special collections materials.
  • Knowledge of intellectual property rights, copyright, rights management, patron and donor privacy, and other legal issues, especially as they apply to primary materials in various formats.
  • Knowledge of the security and preservation needs of the collections, both in storage and during use.
  • Knowledge of the purpose, construction, and presentation of formal descriptions of special collections materials, such as bibliographies, bibliographic utilities, catalogs, and finding aids.
  • Ability to develop and maintain knowledge of the content and organization of the collections in the repository, including their bibliographic, historical, cultural, and institutional aspects.
  • Demonstrated awareness of issues, standards, trends, and current best practices regarding the full range of information technologies.
  • Knowledge of the methodologies, including digital imaging and recording technologies, for creating reproductions of primary source materials
  • Familiar with the use of digital asset management systems and metadata for providing access to digitized primary source materials
  • Ability to create and maintain of web sites using a content management system.
  • Demonstrated knowledge of digital library content and metadata standards such as EAD, MARC, and Dublin Core.
  • Demonstrated experience with current digital collection architectures and platforms such as CONTENTdm.
  • Knowledge of the basic history, theory, and professional practices relating to materials generally found in special collections research libraries, including but not limited to rare books, maps, prints, photographs, ephemera, archives, manuscripts, original artwork, audiovisual media, and digital materials.
  • Knowledge of the significance of original artifacts and the nature and value of primary materials for learning, teaching, research, and outreach.
  • Commitment to life-long learning as applied to professional development in a special collections environment.
  • Familiar with publishing trends related to digital resources.
  • Ability to maintain awareness of changes in the scholarly uses of information technology and user expectations
  • -Excellent customer service and public relations skills.
Posting Date

January 17, 2013

Last updated: Tuesday, February 28, 2017 23:46 UTC