Full time Remote / Telecommute

Assistant Librarian

Baltimore MD
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Created: December 8, 2022


Job Details



The Space Telescope Science Institute (STScI) is a multi-mission science and flight operations center for NASA’s flagship observatories. Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. Visit our website to learn more about our missions. This position can support hybrid work. Candidates must reside in or be willing to relocate to our local market. (MD, DE, VA, PA, DC & WV). 

STScI is seeking a Collection Management Librarian to create, maintain, and develop balanced electronic and print collections that meet the needs of the STScI community and support the missions of the institute and wider astronomical community. 

Responsibilities include: 

In coordination with STScI Library staff: 

  1. Makes digital and print purchases for relevant subjects; tracks library expenditures related to those specific budget lines. 
  2. Performs original and copy cataloging of print and online materials using Library of Congress (LC) classification scheme and subject headings.  
  3. Referring to collection development guidelines, assesses low-use materials for retention or removal and identifies rare materials for transfer to other libraries.  
  4. Uses judgment and takes initiative in cataloging, rule interpretation, and selection and removal decisions. 
  5. Maintains accuracy of the STScI Library catalog by identifying and rectifying problematic records or collections; deletes records/holdings for material being removed; verifies the accurate loading of e-resource records; enhances records for discoverability. 
  6. Sustains accurate and timely journal access in print and electronic formats: checks in print journals and applies journal-specific retention policies. 
  7. Performs Interlibrary Loan functions. 
  8. Collaborates with other library staff to provide content for library promotions and to understand the impact of marketing and usage statistics on collections.  
  9. Carries out day-to-day functions of library, including routine circulation and reshelving duties, working with STScI staff and visitors to find requested resources, and providing reference services in a supportive role as necessary; coordinates schedules with other library staff. 
  10. Assists with and may lead additional library projects as needed, such as submitting and updating records in the Astrophysics Data System (ADS), bulk catalog enhancements, or inventory. 
  11. Participates in STScI and professional trainings as appropriate. 
  12. Follows developments and future trends for bibliographic standards and frameworks, e.g., linked data models and Bibframe; informs library staff of major changes in the greater metadata world. 
  13. Maintains membership in one or more professional organizations such as American Library Association (ALA) or the American Astronomical Society (AAS). 

Works under the general direction of the Principal Librarian with regularly scheduled check-ins. This position is non-supervisory but may direct or lead the work of short-term interns. 


Technical Skills 

  1. Knowledge of RDA (formerly AACR2) standards is required. Must understand MARC21 format and its implementation by OCLC and the Library of Congress and apply them in a local setting.   
  2. Intermediate knowledge of Integrated Library System (ILS) or Library Services Platform (LSP) functions is required.  
  3. Experience performing original and copy cataloging of multiple formats is required. Exposure to the Library of Congress classification scheme, experience working with scientific materials, or knowledge of astronomical materials is desirable but not required. 
  4. Demonstrated experience in monograph acquisitions, collection assessment, de-acquisition, or serials management. 


  1. Routinely demonstrates skill in verbal and written communication.  Communicates effectively through multiple channels (chat, phone, email) in a hybrid work environment.  
  2. Routinely demonstrates technical proficiency and initiative. Uses judgement and asks for assistance as appropriate. 
  3. Demonstrated ability to adapt to changing tools, methodologies, and requirements in information delivery.  
  4. Ability to collaborate with a diverse group of technical, scientific, and non-technical personnel within the institute as well as external colleagues and vendors. 

Education/Experience: An ALA accredited Master’s degree in Library /Information Science. A minimum of 2 years’ experience in library or information center.  Prior experience in an academic, federal, research, or special library is desirable but not required.  

This position can support hybrid work. Candidates must reside in or be willing to relocate to our local market. (MD, DE, VA, PA, DC & WV). 

The starting position and salary are commensurate with education and experience. We offer an excellent and generous benefits package.  

TO APPLY: Share your experience by uploading a resume and completing an online application. Applications received by January 15, 2023 will receive full consideration. Applications received after this date will be considered until the position is filled.  

Direct link:  https://recruiting2.ultipro.com/SPA1004AURA/JobBoard/2451ecb6-af3b-4d72-805a-eeeca596042b/Opportunity/OpportunityDetail?opportunityId=3c39497c-e0a3-40ec-95e2-933332fcd562


Explore all career opportunities through our website at www.stsci.edu/opportunities 

COVID-19 Working Protocols: https://outerspace.stsci.edu/display/CWP 

STScI offers a flexible and welcoming workspace for all. STScI embraces the diversity of our staff as a strategic priority in creating a first-rate community. We reflect this deep dedication by strongly encouraging women, ethnic minorities, veterans, and disabled individuals to apply for these opportunities. Veterans, disabled individuals, or wounded warriors needing assistance with the employment process can contact us at careers@stsci.edu EOE/AA/M/F/D/V. 

As a leader in the astronomical community, AURA is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the astronomical scientific workforce www.aura-astronomy.org/diversity.asp  

As a recipient of U.S. Government funding, AURA is considered a government contractor subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers do not discriminate based on race, sex, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below, as well as the requests for self-identification, are required under these regulations. We encourage your participation in meeting these federal reporting requirements for protection and assisting us in our record-keeping and reporting. Your responses are kept strictly confidential.   #LI-HYBRID 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Last updated: Thursday, December 8, 2022 18:00 UTC