Associate Dean of Library Operations

Description

This posting may close at any time after review of applications begins. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time after the review date.
Note: The College will be closed on Monday, January 21, 2013 in observation of Martin Luther King Jr. Day.

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff and has both a non-discrimination policy and an affirmative action plan. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.

SPECIAL NOTE
There is currently one full-time, overtime-exempt Associate Dean of Library Operations position available on the Olympia Campus of The Evergreen State College. This position is an “at-will” appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

COLLEGE PROFILE
The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. Current enrollment is approximately 4,800. For more information about Evergreen, please visit our college catalog or our website:  http://www.evergreen.edu  

COMPENSATION

Salary is $5,179 to $5,956 per month of full time work.
Experience and training may be considered in salary placement.
A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.  For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll/employeebenefits.htm.
Exempt employees that work more than 0.5 FTE will become eligible for the tuition waiver program.

POSITION PURPOSE
Under administrative direction, the Associate Dean for Library Operations manages daily operations of the Library, assuring effective, efficient general services and responsive support of the instructional role of the larger organization. This position manages the operational and service side of the library, working collaboratively with the instructional team within an alternative interdisciplinary liberal arts environment.  It provides general oversight of circulation, interlibrary loan, collection care and management, archives, technical services, security and building safety.  This position provides personnel and budget oversight, assists the Dean in identifying and planning strategic initiatives consonant with instructional agendas, maintains awareness of contemporary trends in information technology and academic librarianship generally, and represents the Library in library consortia and professional organizations.

NATURE AND SCOPE
Organization Fit
The position reports to the Dean of Library and Media Services, along with:

Library Faculty
Director of the Writing Center
Director of the Quantitative and Symbolic Reasoning Center
Associate Director, Media Services
Administrative Assistant to the Library Dean
Fiscal Specialist

Subordinate Summaries
Direct Reports:

Head of Circulation (Program Manager B): Assures effective access to materials and collections.
Head of Acquisitions (Library and Archives Paraprofessional 6): Monographic purchasing.  Manages $250,000 annual book budget and workflow associated with purchasing, based on direction from subject selectors.  Assures auditing and other legal requirements are met for expenditure regulations.
Head of Serials & Electronic Resources (Library and Archives Paraprofessional 6): Electronic Resources acquisition and management (.5 FTE). Manages $315,300 serials budget based on direction from subject selectors.  Purchases and tracks usage of serials collections, primarily electronic, assures appropriate online access.  Advises subject selectors on developments in electronic publishing, monitors budget.
Head of Technical Processing (Library and Archives Paraprofessional 6): Processing materials for the collection (2.5 FTE). Manages the process of receiving and processing materials so that they can be appropriately organized and located through the Library catalog.
Cataloging Librarian: Creates original cataloging for materials added to the collection when appropriate cataloging from other sources is not available.
CLIO System Manager: Manages Library computer systems (Library catalog, circulation system and interlibrary loan system) which support consortial partnerships.
Library Archivist: Manages College Archives and records management function.

Balance
This position has responsibility for maintaining awareness of the instructional function of the college and Library within a distinctive pedagogical context to assure that operational decisions support the organizational mission.  At the same time, this position requires attention to developments externally in the profession and in fields associated with information technology so that the organization can take advantage of service improvements and efficiencies which will support that mission.  Because the instructional and reference functions of the Library organization will be outside this position’s purview, the position requires very strong skills in collaboration.  In the immediate future, this position will manage transition to an Ex Libris integrated library system shared with the Orbis-Cascade Alliance of academic libraries in the Pacific Northwest.  The transition will create opportunities for the reconfiguration of some work flow and job duties in the areas managed by this position.

MINIMUM QUALIFICATIONS

Masters in Library Science (ALA accredited) or equivalent. 
Four years recent experience managing major functions in libraries.
Broad experience and expertise across a range of library services and operations.
Substantial experience in technical services, library systems, and/or collection management.

ESSENTIAL FUNCTIONS

Manage all Library services and operations other than instruction, reference and media services, including personnel management, budgets, planning, and policy development and adherence.
Develop, maintain, and clearly communicate vision, priorities, and outcome expectations for Library Operations staff within the instructional priorities and mission of the larger Library organization.
Supervise and oversee all activities of the Library operations staff.
Manage the transition to an Ex Libris integrated library system.
Maintain current Performance Development Plans (PDPs) for staff reporting directly to the position, and assure PDPs are kept current by supervisors reporting to this position.  Assure active staff development across the operation.  Seek out valuable educational opportunities for staff to enhance and broaden their level of expertise and their knowledge of the academic context for their services.
Meet consistently with the Library and media instructional team and the Library administrative team to stay apprised of projects, priorities, and service requirements throughout the larger Library organization.
Consult with the Library instructional team and Library administration when considering service changes, developments, or reductions to assure consistency with institutional goals.
Assure consistency between specific Library operations and the instructional role of the larger Library organization as determined by the Dean of Library and the Library instructional team.
Manage the Library Operations budget to assure the best possible use of resources in meeting institutional priorities.
Assure that up-to-date Library policies and procedures are posted and easily found on the Library web pages.
Maintain current awareness of professional standards and best practices of the profession of librarianship, and seek service improvements and efficiencies appropriate to the larger mission of the Library.
Represent the Evergreen Library in library consortia, professional organizations, fundraising organizations, and other external groups.
Participate in college-wide committees, advocating for and fostering a collaborative working relationship between Library operations and the larger Library and college organization.
Work on specialized and/or complex projects.

ADDITIONAL DUTIES

Serve as Acting Dean as requested in the absence of the Dean of Libraries.
Serve as a Reference Librarian as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Expertise in managing complex library organizations, including organizational change, human resources, budgeting, planning, and policy implementation.
Knowledge of professional academic library practices across all library services and functions.
Excellent skill and ability in supervising the work of others.
Ability to work collaboratively with colleagues focused more directly on the curriculum and academic mission in order to assure strong agreement between instructional practices and library operations.
Ability to provide for smooth, effective library service to the college community and other patrons.
Ability and skill in team-building and fostering effective communication and collaborations across significant differences and with people with broadly varying technical skill levels.
In-depth knowledge and ability in academic library planning, implementation, policy development, and best practices.
Current awareness of professional trends and best practices especially in the rapidly developing field of information technology.
Ability to work collaboratively with work units outside the Library, such as Computing and Communications, Facilities, Student Services, and College Relations.
Ability to facilitate inclusive decision making.
Commitment to working for and with diverse populations.
Understanding of the role of libraries in the context of the liberal arts college.
Current awareness of ALA stances and other professional commitments on issues such as patron privacy, fair use, academic freedom, service to underserved populations, and other aspects of the Library as a service organization.
Exceptional service orientation and commitment to collaboration and teamwork.
Knowledge of budgeting processes and fiscal management.
Excellent presentation, written, and interpersonal communication skills.
Ability to employ analytic and creative thought processes to complex technical and process issues and problems.
Ability to establish and follow through on systematic course of action for self and others.
Understanding of the social and legal issues related to library service in an academic environment.

CONDITIONS OF EMPLOYMENT

Must provide proof of identity and employment eligibility within three days of beginning work.
May be required to submit to a preemployment background check.

APPLICATION PROCESS

TO SUCCESSFULLY APPLY AND BE CONSIDERED FOR THIS POSITION YOU MUST COMPLETE AND SUBMIT ALL THE FOLLOWING REQUIRED APPLICATION MATERIALS:

1.    A letter of application that addresses the extent to which you meet the Minimum Qualifications and the Desired Qualifications, and that thoroughly describes how your qualifications, education, training and work experience has prepared you to demonstrate the first four (4) Knowledge, Skills, and Abilities statements listed above.
2.    A resume that includes a chronological work history that details your education, training and professional experience, including months and years in each position.
3.    At least three work-related references including name, address, and telephone number. Note: By providing this information you are authorizing the college to contact your references.
4.    An Affirmative Action Data Sheet (Word | PDF) Note: This optional information will be separated from your application materials and kept confidential.

Please carefully read the job bulletin and submit all requested items by the review date for first consideration; this posting may close at any time after review of applications begins. The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials.  By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge.  You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired.  If invited for an on-campus interview, you may be required to pay your own travel expenses.

Materials may be submitted using any one of the following options:

Email: jobline@evergreen.edu
Mail: The Evergreen State College
Human Resource Services, Library Bldg Room 3102
2700 Evergreen Parkway NW
Olympia, WA  98505
Fax: (360) 867-6823
Or in person to the Human Resource Services office, Library Building room 3102.

Application materials submitted to the College become property of the College and will not be returned.

To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.