Hohbach Processing Archivist

Redwood City, CA
0 other recent jobs
Salary: up to $85,000
Created: March 25, 2022


Code4Lib members,

I wanted to let you know that we have posted one of two new continuing appointment positions for the Department of Special Collections at Stanford Libraries. This is a great opportunity to join our collection services team on Stanford's Redwood City Campus and tackle our growing backlog of collections, particularly those on the history of Silicon Valley, Science, and Technology.  


The starting salary will be up to $85,000. Please apply online at: https://careersearch.stanford.edu/jobs/hohbach-archivist-16269


Stanford Libraries seeks a full-time Hohbach Processing Archivist to join the Special Collections Department at Stanford Libraries. The Libraries’ values are rooted in a commitment of mutual respect and the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the Position:

Under the direction of the Assistant Director for Special Collections but working independently, the Associate Archivist is responsible for processing (arrangement and description) the physical and digital components of collections, with a focus/priority on those in the history of science & technology and Silicon Valley and would also be responsible for publication of finding aids and other outreach for these collections. The Archivist is responsible for maintaining awareness and engagement with the programs, staff, and goals of the Silicon Valley Archives (SAV) Program on the main campus. 

The Associate Archivist is responsible for reviewing records and recommending processing plans as well as access and delivery based on legal agreements, privacy and preservation issues, and copyright law including the level of descriptive detail necessary to facilitate discovery and access. Our collections include a wide array of materials and formats including audio-visual and born-digital materials, posters, papers, and artifacts. 

The Associate Archivist will work with cognizant curators, Conservation, and other SPEC staff in the preservation assessment and selection of materials for conservation treatment or digitization projects. They will be responsible for completing and publishing finding aids, blogs, and assisting with online exhibits. They will also work with the Digital Libraries Systems & Services Department on managing workflows for digitization projects and creation of all metadata for digitization. They may supervise and train hourly employees. They will be based primarily in our Redwood City complex.

They are expected to participate in department and division-wide meetings and processes as well as maintain regular contact with Silicon Valley Archives staff relating to processing priorities and pre-processing activities. Professional contributions beyond their primary responsibilities are required for advancement in the Librarian series. The successful candidate will show promise or evidence of such contribution.

Core Duties*:


  • Responsible for processing and end-processing for medium- and large-size collections 
  • Manage time in order to complete organization and description of assigned collections 
  • Participates in the creation of intellectual access to these materials via the online catalog and finding aids
  • Excellent English language writing skills
  • Prepare any audio and video for reformatting/preservation and file JIRA with Stanford’s Media Preservation Lab under the guidance of the Lead Processing Archivist
  • Re-house slides/negatives/photographs and prepare folder-level description for use in any future digitization efforts
  • Apply basic preservation measures during the processing of the collection
  • Coordinate special re-housing efforts with Preservation/Conservation Department – or notify them with issues requiring treatment
  • Work independently and make judgments and recommendations about content appraisal, especially with consideration for future digitization efforts
  • May assist with appraisal or surveys of incoming materials and, possibly with creating/updating collection-level cataloging records, particularly for SVA collections
  • Coordinate with curatorial assistant for SVA program to track collection backlog and status 
  • Perform end-processing tasks for collections they are working on; including barcoding containers and labeling boxes for SAL3 (Stanford’s remote shelving facility) and entering barcodes into SirsiDynix
  • Publish articles on project discoveries and updates on SUL blogs or twitter feed
  • Perform other duties as assigned
  • May manage staff or student staff

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Education & Experience:

Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience. MLS from an ALA-accredited program or equivalent required; a concentration in archives preferred; a second master’s or other advanced degree is desirable.

Knowledge, Skills and Abilities:

  • Minimum of three (3) years’ experience processing and cataloging archival or manuscript collections required.
  • Some experience working with digital archival materials
  • Experience working with collections in the history of science, technology or medicine is desirable
  • Knowledge of current library and archival descriptive and metadata standards (e.g. Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), Dublin Core, MODS) required.
  • Familiarity with collections management and tracking applications (e.g. Aeon, ArchivesSpace, Voyager) required.
  • Knowledge of relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies.
  • Theoretical and practical knowledge of current cataloging procedures and principles as defined in AACR2, the MARC Bibliographic, Holdings, and Authorities formats, and LC subject headings and classification. 
  • High level of proficiency with computers and desktop applications, including Microsoft Office suite, Acrobat, Trello, etc.
  • Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity.
  • Ability to work independently and as a team member in a rapidly changing environment on a variety of simultaneous workflows.
  • Demonstrated understanding of the broad scope of library operations with ability to understand how their role interacts with the rest of the organization.

Physical Requirements*:

  • Constantly sit, perform desk-based computer tasks. 
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings, and weekends.

Work Standards:

  • Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote culture of safety: Demonstrates a commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu/.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.

● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

How to apply


Glynn Edwards (she/her/hers)
Assistant Director, Department of Special Collections,
Born-Digital Program & Collection Services
Director, ePADD Project
Stanford Libraries - Redwood City campus
415 Broadway, Floor 1, 8406
Redwood City, CA 94063
(650) 521-2255 | gedwards@stanford.edu


Submitted by: mgolson@stanford.edu

Published: Tuesday, March 29, 2022 14:37 UTC

Last updated: Tuesday, March 29, 2022 14:37 UTC