Library Services Assistant

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Created: December 4, 2012


Type of Employment: Full-time 100% (40 hours/week)

Salary: Starting salary is $15.106 per hour ($31,541 annual) plus excellent benefits. This position is in pay schedule and range 02-11. A six month probationary period will be required.

Contact: Brian Schroeder, Human Resources Specialist

Telephone: 608-264-6409

Area of Competition: Open

Deadline to Apply: Completed applications materials must be received by 11:59 pm Friday, December 21, 2012.

The Wisconsin Historical Society, Library/Archives Division is located at 816 State Street in Madison, Wisconsin on the University of Wisconsin campus. For additional information about the Wisconsin Historical Society Library-Archives, please see the website.

Job Duties
View a copy of the Library Services Assistant-Advanced
(PDF, 186 KB) position description. This is a paraprofessional position supervised by the Chief Cataloger (Librarian-Supervisor). Under general supervision this position is devoted to:
  • preparing edited and original catalog records and coordination of the processing of materials into the library's general collection
  • maintaining the online and paper public catalogs
  • coordinating the processing of materials for the Library's special collections
  • performing administrative and other library tasks and special projects
Special Notes

Verification of any academic degrees will be conducted prior to an offer of employment.
A criminal background check will be conducted prior to an offer of employment to determine if the circumstances of any conviction may be related to the job.

The Immigration Reform and Control Act of 1986 requires employers to hire only individuals who are eligible to work in the United States. An individual will be expected to present proper evidence establishing employability.

Job Knowledge, Skills and Abilities:
  • Knowledge of accepted library descriptive cataloging practice.
  • Knowledge of accepted library subject cataloging practice.
  • Advanced knowledge of bibliographic formats and standards for the OCLC international bibliographic database; ability to search, update, correct, upgrade, and input ISBD/AACR2 records with proper MARC tags.
  • Advanced knowledge of the capabilities of Voyager and MadCat, the University of Wisconsin's online public access catalog, or other online catalog; ability to search, update, and correct records.
  • Ability to effectively locate, read, evaluate and use bibliographic records and databases.
  • Ability to analyze publications for subject content and assign appropriate subject headings.
  • Ability to analyze terms for conformity to Library of Congress name and subject headings in order to assure consistency in cataloging records.
  • Ability to adapt readily and effectively to the rapidly changing world of information systems, and to each succeeding generation of tools needed for locating and accessing information and data.
  • Ability to train and coordinate the work of employees.
  • Attention to detail.
  • Ability to work effectively in a team environment.
  • Excellent organizational skills and the ability to manage several projects at once.
  • Knowledge of modern office procedures.
  • Ability to use computer applications, including Microsoft Office Suite. (Word, Access, Excel).
  • Ability to utilize the World Wide Web (Internet).
  • Ability to work independently without supervision.
A Well Qualified Candidate Will Have:
  • Professional work experience in a library setting.
  • Training in and understanding of the principles of descriptive and subject cataloging.
  • Knowledge and experience in working with library materials in various formats.
  • Excellent computer skills.
  • Excellent attention to detail.
  • Ability to work both collaboratively on a team as well as independently.
How To Apply

You must complete the online exam to be considered for this position. If you have not already done so, you will need to create an account at Wisc.Jobs. You will be asked to provide your personal information, attach a current résumé, and then complete the online exam. Your responses to the online Objective Inventory Exam are considered an examination and will be used to determine your eligibility for this vacancy. Please follow the instructions below.

To apply online, visit the Wisc.Jobs website. During the application process, you'll be asked to create a login and submit your application materials online by copying and pasting your responses into appropriate fields. Follow the online application instructions below.

If you have a WiscJobs account:

Click "Log In to Apply" at the top of the job announcement and log into your account. When you have logged in, find and view job announcement 12-04573
Click "Apply Now" at the top of the job announcement.
Review your Job Application and make any necessary updates and click "Continue."
Complete the Job Preferences screen and click "Continue."
A résumé is required to apply for this position, follow the prompts to upload an existing résumé and click "Continue."
You will be taken to the first page of the exam. Follow the exam instructions and click "save and continue" at the bottom of every page.
When you have answered all of the questions, click "Finalize Exam" to submit your application for this job. Your responses to the questions are considered an examination and will be used to determine your eligibility for this vacancy.
If you do not have a WiscJobs account:

Click "Log In" at the top of the job announcement web page.
Click the "Create New Account" button and follow the steps to create a new account.
Once your new account is complete, you'll be returned to the job announcement webpage. Click "Apply Now" at the top of screen and complete steps 3 - 7 from above.

Completed applications materials must be received by 11:59 pm on Friday, December 21, 2012.

If you have any questions please contact:

Brian Schroeder, Human Resources Specialist
Wisconsin Historical Society
816 State Street
Madison, WI 53706-1482

Phone: 608-264-6409

Application materials and the examination will be evaluated and the most qualified candidates will be invited to participate in the next step of the selection process.

Last updated: Tuesday, February 28, 2017 23:46 UTC