Records Management Specialist

Vandenberg Air Force Base, California
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Salary: $45,000-$55,000
Created: November 9, 2020


Records Management Specialist

A Records Management Specialist position is available with the Center for Environmental Management of Military Lands (CEMML) at Vandenberg Air Force Base (VAFB), California. The Records Management Specialist shall be responsible for evaluating and organizing digital and paper records, identifying long-term curation needs and requirements, standardizing data sets, uploading CRM and site monitoring reports to the Digital Archaeological Repository (tDAR), and building metadata records for tDAR to ensure effective and efficient long-term curation and management of VAFB Cultural Resource data.

The Records Management Specialist will support the VAFB Archaeologist, providing technical expertise related to the management and update of digital records, multiple databases, and all related metadata. The purpose of this position is to provide technical and administrative support to the Cultural Resource Management program at VAFB, which is responsible for maintaining and preserving VAFB archaeological records. The incumbent will examine and correlate large volumes of data, requiring detailed focus for many hours at a time in order to evaluate existing digital records, documents, and reports; correct digital information, as needed; standardize data sets; and prepare records/data for long-term digital curation. The Records Management specialist will also be responsible for building metadata and uploading associated files to tDAR. Additional administrative tasks may include developing templates, protocols, and training modules, as well as assisting with reviewing projects to evaluate potential effects of federal undertakings on historic properties.  This is a sedentary job, defined as one which involves sitting, with occasional walking and standing to carry out job duties.

For more career opportunities, and to learn more about CEMML’s contributions to land management, our mission, vision, and values, please visit


  • Bachelor’s Degree and 3 years of relevant experience.
  • Demonstrated experience with relational database technology (e.g. Microsoft Access or FoxPro), performing multi-table queries, concatenating fields in queries, and working with a multi-form user interface is required.
  • The successful candidate must demonstrate a broad knowledge of concepts, principles, and practices for data and records management, as gained through education and relevant job experience.
  • Knowledge of, or interest in, archaeological principles and methodology is required.
  • Adept at managing hardcopy and digital files following complex instructions and learning new technology quickly and efficiently.
  • Must possess skill in oral and written communication sufficient to receive and convey information, communicate effectively with diverse group of people, provide concise and thorough guidance, and receive and explain information in order to make recommendations regarding digital records management.
  • Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes.
  • Basic knowledge of ArcGIS (e.g. know how to use ArcCatalog, bring feature classes into ArcMap).


  • Highly qualified candidates will demonstrate skills and ability to comprehend archaeological resources, documentation produced as a result of an archaeological investigation or historic built environment inventory and/or evaluation, and technical knowledge related to the field of archaeology.
  • Demonstrated experience and ability to tackle an immense body of data and provide end-user database support primarily in the form of data retrieval (i.e. database querying) to assist management and scientific analysis.
  • Preferred candidates will know how to use various tools in ArcMap, such as buffering or intersecting feature classes, and joining and relating data tables to feature classes.
  • Experience working in highly structured organizations such as governmental agencies, the military, or corporations with clearly established lines of authority, procedures, and protocols is preferred.
  • Knowledge of Department of Defense policies and processes, and military culture in general, is desirable.
  • Experience performing tasks under tight deadlines and managing shifting priorities.
  • Experience with National Historic Preservation Act (NHPA) and National Environmental Policy Act (NEPA) is beneficial.
  • Familiarity with California Department of Parks and Recreation (DPR) 523 forms for historic buildings and archeological sites is also beneficial.

Salary is commensurate with experience and qualifications. Annual salary range: $45,000 - $55,000.

How to apply: Interested applicants apply online at by November 23, 2020 for full consideration.

We do not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. CEMML/Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce, and complies with all federal and Colorado state laws, regulations, and executive orders regarding non-discrimination and affirmative action.


How to apply


Center for Environmental Management of Military Lands (CEMML):


Published: Wednesday, November 11, 2020 15:32 UTC

Last updated: Wednesday, November 11, 2020 15:32 UTC