Repository Manager

Stanford, CA
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Created: February 25, 2019


The Repository Manager supports the operations and services of the Stanford Digital Repository: a system built, operated and maintained by Stanford Libraries for the long-term management of digital content of enduring value to teaching and research at Stanford. The Repository Manager role has two primary and complementary areas of focus: (1) running applications, workflows, systems, and tools that enable accessioning of digital content from a variety of sources to the SDR where the content is actively managed, preserved, transferred, and indexed to access systems for discovery and use; and (2) supporting content depositors from across the Stanford Library and beyond to Stanford departments, including faculty, students, and administrative staff. 

In this role, the Repository Manager collaborates closely on an ongoing basis with a team of project managers, service managers, and technical analysts to plan, organize, and carry out work to deliver repository services. The Repository Manager also works routinely with system architects, software engineers, operations engineers to ensure repository operations and supporting infrastructure run smoothly, and to guide the development of system and service enhancements to meet the evolving needs of the research community. 

Technical tasks may include: scripting; data wrangling; data analysis; data extraction, transformation, and loading; data remediation. Functional tasks may include: responding to user requests; creating and updating documentation; running reports; training users; project and capacity planning; troubleshooting and reporting issues; issue tracking and prioritization; testing system changes. The Repository Manager will also, under the guidance of senior management, capture and model/map business requirements, and work with business partners to understand directions and priorities to assure the delivery of quality solutions. S/he will also serve as project leader on small to medium-sized projects or on a portion of a larger project, as assigned. A combination of strong technical skills and an orientation to operations and customer service are needed to successfully fulfill the role. 


● Serve as a lead on content accessioning or data processing projects. 
● Operate, and as needed, develop scripts, workflows, as well as supporting documentation and training materials.
● Collaborate with and support other team members managing content accessioning projects or developing systems and data processing workflows.
● Act as single point of contact between IT and the customer.
● Communicate with a broad range of stakeholders.
● Perform necessary business and system analysis to gather all pertinent data related to issues in production system, patches, upgrades, and enhancements.
● Collaborate with business partners to gather requirements and identify gaps between requirements and the application. Assist business partners with determining deliverables, creating system test plans, identifying test scenarios, managing user acceptance testing and conducting production roll out of resolution.
● Collaborate with developers on application specifications and system enhancements to ensure appropriateness of design and delivering resolution of issues; work with business partners to test and deploy resolution in a timely manner.
● Assist with initial determination of the feasibility of requests and ensure user requirements are thoroughly and accurately documented in accordance with standard techniques.
● Interact with team members, the user community and others on an ongoing basis to ensure accurate identification and delivery of business requirements.
● Make formal recommendations, and write application specifications, including conversion, upgrade and interface routines.
● Develop functional specifications to ensure compliance with system development
lifecycle methods.
● Team up with business partners and developers to set realistic response time and/or deliverable expectations. Manage the implementation of the approved development in partnership with developers and business partners.



Education & Experience:

Bachelor’s degree and eight years of relevant experience or combination of education and relevant experience.

Knowledge, Skills, and Abilities:

● Strong capabilities in the following: data mapping, conversion, table structure knowledge, running and analyzing traces,configuration settings, page customizations, security updates, custom coding logics, issues analysis and recommendations, running SQL queries, documentation skills, test scripts development, functional analysis,
coordination of user acceptance and signoff, business process improvement, fit/gap analysis, requirements documentation and process flow charting, presentation of options and solutions facilitation.
● Strong understanding of the components of web applications.
● Strong understanding of the software development life cycle.
● Strong verbal and written communication skills.
● Ability to work effectively and collaboratively with minimum direction. Ability to establish effective, ongoing relationships with clients, staff and management.
● Ability to manage multiple competing priorities and work under pressure in high stress situations.

Other Relevant Knowledge, Skills, and Abilities May Include:

● Experience working in a digital archives or digital library environment, creating, enhancing or transforming content and metadata
● Knowledge of library metadata standards, linked open data, and semantic web technologies
● A strong service orientation, with demonstrated experience working with customers to deliver products and services on time with a high level of professionalism.

Physical Requirements*:

• Constantly perform desk-based computer tasks. 
• Frequently sit, grasp lightly/fine manipulation.
• Occasionally stand/walk, use a telephone.
• Rarely writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

• Work extended hours.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

How to apply


Hannah Frost
Manager, Digital Library Product and Service Management


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Published: Monday, February 25, 2019 15:41 UTC