Metadata Production & Electronic Access Specialist

Toronto, Ontario
0 other recent jobs
Created: July 11, 2016


The University of Toronto Libraries (UTL) system is the largest academic library in Canada and is ranked third among peer institutions in North America, behind just Harvard and Yale. The system consists of 44 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of 215 graduate programs, over 60 professional programs, and more than 700 undergraduate degree programs. More than 150,000 new print volumes are acquired each year. The Libraries data centre houses more than 200 servers with a storage capacity of 1.5 petabytes.

POSITION SUMMARY: The Metadata Production and Electronic Access Specialist is responsible for coordinating the access and management of e-journal and e-book packages, and individual e-resources, within electronic resource management systems (currently Serials Solutions and a local e-resource management system). Works proactively to find and resolve problems in vendor-supplied title lists and data feeds. Searches online databases and source files for suitable cataloguing copy and retrieves MARC records from vendor websites and/or FTP sites. Reviews derived records for completeness and accuracy and makes necessary additions and/or adjustments. Loads bibliographic records within the ILS system and exports data to external discovery services as required. Compiles statistics and provides accurate reports as required. Troubleshoots access issues, responds to user inquiries and follows up on access and maintenance problem resolution. Develops scripts to aid in the automation of tasks, transforms data from one format to another, and batch processes metadata. Creates metadata for inclusion in various discovery systems. Maintains and updates policies and procedures. Participates in the evaluation, implementation and the monitoring of new technologies. Performs other duties as required.

QUALIFICATIONS: University graduation required.

EXPERIENCE: A minimum of five years related experience working in a research or academic library setting required. Experience working within and ILS, Electronic Resource Management Systems (i.e. Serials Solutions) and relational database environments required.
SKILLS: Knowledge of MARC formats and MARC record editing software required. Experience searching online bibliographic utilities such as OCLC required. Working knowledge of Excel, MySQL, Perl scripting and XML. Working knowledge of system utility software, e.g. Windows, UNIX and Linux required.

OTHER: Excellent analytical skills and problem-solving skills; demonstrated accuracy, attention to detail and ability to prioritize tasks; excellent judgment and ability to apply policies; ability to work independently and effectively with technology in a fast-paced environment while managing competing priorities; strong written and oral communication; ability to develop clear, concise, accurate technical documentation; strong user-focused service orientation; evidence of initiative, innovation and flexibility to respond to workflow demands; ability to work cooperatively and effectively with supervisors and colleagues in a culturally diverse and rapidly changing environment; demonstrated good work performance and attendance record. Training experience an asset.

HOURS: Monday – Friday (8:45-5:00)

SALARY RANGE: (3U) $65, 817 - $68, 734 - $71,793

This position is in the CUPE 1230 Full-time and Part-time Bargaining Unit

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Applicants interested in applying for this position must submit their cover letter and resume to Library Human Resources by email application to

Applications will be accepted until July 31, 2016 (11:59pm).

How to apply


Andy Ling

Metadata Marc Records


Published: Monday, July 11, 2016 19:57 UTC

Last updated: Tuesday, February 28, 2017 23:40 UTC