Digital Repository Coordinator

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Created: July 12, 2016


The Digital Repository Coordinator oversees the growth and management of Scholarly Commons, a University of the Pacific digital repository based in University Libraries, including development and oversight of workflows. Curated repository content includes scholarly and creative works, publications, presentations, and reports contributed by faculty, students, staff, and administrative units. In addition, a University Libraries publishing program utilizes the repository platform to publish journals, conference proceedings, monographs, open educational resources, and other curated content. The position also interprets, creates, and implements copyright law compliance protocols. The Digital Repository Coordinator reports to the Information & Educational Technology Services Director in the Stockton Campus Library.

Essential Functions
1. Designs and oversees strategic and operational plans for the University Libraries digital repository.
2. Formulates, documents, and implements workflows and creates, interprets, and assesses quality control policies and procedures for the digital repository.
3. Develops and oversees a publishing program for e-journals, conference proceedings, electronic books, open educational resources, and other digital content created by the University of the Pacific community.
4. Develops and implements complex copyright clearance and permissions checking workflows on publications created by faculty, students, and staff or affiliates of University of the Pacific, including distribution rights held by authors, editors, and publishers.
5. Promotes the digital repository to the University community through presentations, social media, annual reports, and other outreach and educational strategies (such as status reports, content solicitations, and usage reports) to increases visibility and impact of university research and scholarship.
6. Facilitates interoperability with other systems, working collaboratively with library faculty and staff, faculty and staff from other university departments and offices, and external service providers.
7. Provides training and education to university faculty, students, and staff in using digital repository software, open access, and scholarly communications issues.
8. Serves as the primary point of contact with the repository software provider to customize and configure repository and troubleshoot technical issues.
9. Creates policies and designs controls for metadata describing curated content in the digital repository, and (as needed) uploads new content to the digital repository.
10. Provides readership reports to support evaluation, promotion and tenure, external reviews, and accreditation.
11. Provides information and assistance to repository contributors and users

Minimum Qualifications
Education/Work Experience/Certifications:
Graduate degree in library science, information science, or other related field
Two years of relevant professional experience in library, museum, archives, or other cultural organization

Skills/Knowledge and Expertise:
  • Strong knowledge of public access requirements from granting agencies, United States and international copyright law, and copyright policies of academic publishers.
  • Independent ability to interpret copyright law and publishers’ policies to determine whether previously published materials may be added to the repository.
  • Strong skills to develop necessary institutional policies, guidelines, and procedures in compliance with federal, state, and local copyright law.
  • Strong communication, marketing, public speaking, project management, and time management capabilities.
  • Understanding of faculty research interests and outcomes, including disciplinary differences.
  • Familiarity with digital media trends and initiatives relevant in an academic environment.
  • Demonstrated ability to develop and foster effective working relationships within a diverse and fast-paced academic environment.
  • Conversant with new trends, tools, and opportunities (including grant funding) impacting repository management and scholarly communication issues.
  • Familiarity with standards and best practices to promote the discovery of open online resources, including metadata standards and website usability.

Preferred Qualifications
  • Education/Work Experience/Certifications:
  • MLS or MLIS from an ALA accredited program

Skills/Knowledge and Expertise:
  • Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion
  • Previous experience creating policies and procedures for digital content with copyright protected and Creative Commons author rights.
  • Proven success utilizing repository software to showcase scholarship comprising different formats, using BePress Digital Commons and Selected Works software.
  • Demonstrated ability to ensure interoperability with a range of information systems that cross departmental and institutional units.
  • Previous experience developing tools and workflows to assist faculty in meeting granting agencies’ public access to scholarship requirements, including data management plans.
  • Previous experience creating slideshows and content carousels to highlight research focus areas and projects, embedding image galleries and streaming media, and developing metadata application profiles that effectively describes content and is optimized for search engines.
  • Knowledge of emerging data services in libraries, such as e-science, data visualization, and/or digital humanities.

Physical Requirements
  • Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking (or “walking across campus,” if applicable), climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.

Last updated: Tuesday, February 28, 2017 23:40 UTC