Hanover, NH: Records Manager, Dartmouth College

Description

To implement and maintain Dartmouth's comprehensive, campus-wide records and information management program for both physical and electronic records; assuring cost-effective retention, accessibility and protection for the vital recorded information of Dartmouth College. To provide leadership, training, guidance, and technical assistance to speed adoption of Dartmouth's institutional tools and policies for digital records management. Is a member of the Library Management Group.

Program Planning & Management

Provides oversight to the College Records Center program, facility, staff, and operations. Oversees maintenance and security of the facility.
Manages and develops the College records infrastructure for physical and digital records in coordination with the College archives.
Monitors the record systems of the College, and guides departments in the application of improved methods, systems and technologies.
Oversees the implementation of digital and automated records management technologies. Serves as advisor on document imaging, workflow processing, and document management systems.
Designs, specifies, and/or implements systems for cataloging stored record material and daily information retrieval for College departments.
Provides long range planning for Records Center operations and designs the physical layout of the Records Center. Determines storage space and equipment needs and initiates appropriate procurement actions.
Compiles statistics on all aspects of the Records Management program and operations.
Records Management Standards
Works with department representatives and the College Records Management Policy Committee to develop documented standards for the transfer, storage, retention, disposition, and preservation of Dartmouth College records.
Insures that the disposition of information is in accordance with approved records retention schedules and policies: collaborates with the College Archivist, Records Custodians, and the Records Management Policy Committee to identify records to be forwarded to the College Archives; and coordinates the destruction of confidential information campus-wide.
Records Management System Support
Designs, configures, and maintains the Records Management system, currently OnBase, for comprehensive information retention, retrieval, and disposition to handle request tracking, record accessioning, disposition management, and all other aspects of the Records Management operation.
Collaborates with Computing Services and departmental personnel to insure Records Management issues (such as retention, disposition, and preservation) are adequately addressed in the design of campus information systems.
Specifies and maintains computer hardware and software for the local area network in the Records Center.
Education and Training
Provides education and training on records issues to the campus community, including periodic seminars on all aspects of responsible record keeping, such as, records management in an office environment, using Records Management services, vital records identification and protection, disaster recovery, digital records management, and using OnBase.
Trains College personnel in records management techniques and individualized training to offices as necessary.
Develops, maintains and publishes the College Records Management Web site.
Staff Development
Hires, supervises, trains, and evaluates staff to meet changing department needs.
Provides direct supervision to the Records Center Supervisor.
Minimum Experience
Five years of relevant experience in records management and information management.
Strong background in digital records management system design, document imaging, workflow processing, content management, disposition, and preservation.
Demonstrated experience in running a records and information management program, ideally in a higher education environment.
Demonstrated experience in running a Records Center operation, including circulation, storage, retention, and disposition.
Minimum Education
Bachelor's degree in information management or related field; or bachelor's degree with equivalent experience.
Certified Records Manager (CRM) certification expected within 2 years of employment.
Certified Document Imaging Architect (CDIA) and/or AIIM Master of Enterprise Content Management or Master of Enterprise Records Management desirable.