Outreach and Public Services Librarian for Special Collections & Archives - University of California, Irvine Libraries - Irvine, CA

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Created: May 6, 2016


The University of California, Irvine Libraries seeks a knowledgeable, innovative, dynamic, and service-oriented professional for the position of Outreach and Public Services Librarian in the Department of Special Collections and Archives.

Qualified candidates from diverse backgrounds and life experiences are encouraged to apply. The UCI Libraries is committed to recruiting a diverse workforce and advancing UCI’s Commitment to Inclusive Excellence.

Duties and Responsibilities

The Outreach and Public Services Librarian is responsible for coordinating instruction, outreach, programming, reference, and access services for Special Collections and Archives. Reporting to the Head of Special Collections and Archives, the Outreach and Public Services Librarian provides educational, programmatic, and promotional outreach to faculty, graduate and undergraduate students, visiting scholars, and others whose research, teaching, communications, and learning activities benefit from engagement with Special Collections and Archives. In consultation with the Department Head, the Librarian is also responsible for development and implementation of policies and procedures for reference, duplication, access, and reading room services in Special Collections and Archives in accordance with identified standards and best practices.

As the public services lead for the department, the Outreach and Public Services Librarian is responsible for developing and participating in new and innovative approaches for effective outreach and reference services; managing and performing user education, orientation, and instruction activities for individuals and classes in collaboration with UCI Libraries’ subject specialists and the Education and Outreach department; promoting and marketing Special Collections and Archives initiatives, collections, programming, and services through tours, presentations, publications, social media, and other appropriate means; coordinating collection management activities including book and periodical processing, stacks maintenance, and other related functions supporting the use of Special Collections and Archives materials in consultation with the Head and departmental staff; serving a lead role in curating and mounting the department’s physical and digital exhibits programs and assisting the UCI Libraries Exhibits Program with physical and digital exhibits as appropriate; and serving as the collection development lead for book and serial collections in the department in consultation with the Department Head. The Outreach and Public Services Librarian may participate in donor relations and grant proposals as appropriate.



• A graduate degree in library science from an ALA-accredited institution, or a graduate degree in archival studies, or equivalent combination of education and experience.
• Minimum of two years of recent experience in a special collections setting with experience in reference, instruction, and outreach.
• Formal coursework or training in archives management, rare books, and/or special collections librarianship.
• Understanding of and commitment to the standards, ethics, security guidelines, and best practices in use by special collections professionals and related professional groups including ACRL’s Rare Books and Manuscripts Section and the Society of American Archivists.
• Commitment to planning, implementing, and assessing user-centered services.
• Excellent organizational and time management skills, as well as effectiveness in balancing and completing multiple assignments and projects.
• Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within the UCI Libraries and the campus.
• Ability to analyze, learn, and implement evolving technologies.
• Ability to successfully train and direct the work of library assistants and student assistants.
• Strong written, verbal, and interpersonal communication skills.
• Strong interest in information literacy, primary source literacy, open access, and scholarly communication.
• Ability to meet the University of California criteria for advancement and promotion.


• Three or more years of professional experience in an academic special collections and archives environment.
• Formal coursework, training, or experience in the management and/or description of rare books.
• Formal coursework or training in primary source literacy, object-based pedagogical strategy, and/or active learning techniques using primary sources and/or special collections.
• Familiarity with reference statistics reporting tools and guidelines, such as the Reference Effort Assessment Data (READ) Scale and/or assessment of outreach and public services.
• Experience in curating exhibits.
• Familiarity with archives management software including Archivists’ Toolkit and/or ArchivesSpace.
• Familiarity with the digital and archival collections of the University of California, including the Online Archive of California and Calisphere.
• Strong foundation in intellectual property issues related to libraries, archives, and special collections.

The Department of Special Collections & Archives

Special Collections & Archives houses the UCI Libraries' collections of manuscripts and archives, rare books, and notable subject collections. Archival collecting areas of particular strength and distinction include regional history (emphasizing Orange County and Southern California), the Southeast Asian Archive, the Critical Theory Archive (including the papers of Jacques Derrida, Wolfgang Iser, Paul de Man, and others), the University Archives (documenting the UC Irvine campus), dance and the performing arts (including the papers of Robert Cohen and choreographers Donald McKayle and Eugene Loring), and distinguished UCI faculty (including Nobel Laureates Frederick Reines and Sherwood Rowland).

The UCI Libraries

The UCI Libraries are committed to innovation and excellence and are in a major period of change. The Libraries consist of the Langson Library, the Ayala Science Library, the Library Gateway Study Center, and the Grunigen Medical Library. These buildings contain over 3,600 public seats for study and research and provide more than 600 public access computers. The UCI Libraries have a staff of approximately 140 FTE plus approximately 30 student assistant FTE. The library collection consists of over 3.4 million volumes and over 137,000 journals and serial titles and an aggressively expanding electronic resources collection. The UCI Libraries are a member of the: Association of Research Libraries (ARL), California Digital Library (CDL), HathiTrust Digital Library, Center for Research Libraries (CRL), Coalition of Networked Information (CNI), Digital Library Federation (DLF), Council on Library and Information Resources (CLIR), Scholarly Publishing & Academic Resources Coalition (SPARC), Pacific Rim Digital Library Alliance (PRDLA), and International Federation of Library Associations and Institutions (IFLA).

University of California, Irvine

The University of California, Irvine, is nestled in over 1,500 acres of coastal foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles. Founded in 1965, UCI has more than 28,000 undergraduate and graduate students and about 1,100 faculty. Nearly 67% of UCI students identify themselves as Asian American, African American, Chicano/Latino, or Native American. The University offers graduate degrees in more than 100 academic disciplines and interdisciplinary programs in addition to the M.D. and J.D. UCI’s academic programs are ranked nationally among the top universities; several doctoral programs are ranked in the top ten.

Librarians at the University of California Irvine are academic appointees and receive potential career status at the time of their initial appointment. Librarians periodically receive administrative and peer review for merit increases based on the following criteria: 1) professional competence and quality of service within the Library; 2) professional activity outside the Library; 3) university and public service; and 4) research and other creative activity.

Salary & Benefits: Salary commensurate with qualifications and experience based on the University of California pay scales. Appointment is anticipated to be at the Assistant, Associate Librarian, or Librarian rank with a salary of $47,722 - $73,238.

Librarians are entitled to two days per month of annual leave, thirteen paid holidays, and one day per month sick leave. The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans. Benefits are equal to approximately 40% of salary.

Consideration will be given to applicants with a wide range of years of experience, including qualified early career librarians.

Deadline for Applications: Applications received by June 1, 2016 will receive first consideration, but applications will continue to be accepted until the position is filled.

To Apply: Qualified applicants who wish to be considered for this position should submit the information requested: cover letter; complete résumé; a statement that addresses past and/or potential contributions to diversity, equity, and inclusion; and a list of three references (names and contact information only) via UCI AP Recruit at: https://recruit.ap.uci.edu/apply/JPF03384.

Upon application, candidates should be in possession of proof of their legal right to employment in the U.S. In compliance with the Immigration Reform and Control Act of 1986, verification of legal right to work will be required between the time of final selection and hiring, and is absolutely essential in ultimately being hired.
This position description is listed on the UCI Libraries web site at http://www.lib.uci.edu/job-openings-uc-irvine-libraries with links to additional web sites featuring campus and community information.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.


Irvine, CA

More information about this recruitment: http://www.lib.uci.edu/


Cover Letter - Please address your qualifications for this position in a cover letter

Curriculum Vitae - Your most recently updated CV – resume style preferred

List of reference contacts - Names of 3 potential references including contact information and brief statement of relationship to the applicant. Do not include letters of recommendation here.

Statement of Contributions to Diversity - Statement addressing how past and/or potential contributions to diversity will advance UCI's Commitment to Inclusive Excellence.


Published: Friday, May 6, 2016 00:40 UTC

Last updated: Tuesday, February 28, 2017 23:40 UTC