Lead Archivist, National Center for Atmospheric Research

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Created: April 28, 2016


Lead Archivist

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Job Description

Lead Archivist

PLEASE NOTE:  This is a full-time position.  Initial consideration will be given to applications received prior to 4:00 p.m. on May 13, 2016, or until a sufficient number of applications have been received.  Thereafter, applications will be reviewed on an as-needed basis.

NCAR – Library

Partial relocation costs paid per UCAR’s relocation policy.

UCAR/NCAR will not sponsor a work visa (e.g., J-1, H1-B, etc.) to fill this position.

The Lead Archivist is a key member of Integrated Information Services (IIS) and has primary responsibility for management of the NCAR Archives. This position is responsible for researching, planning and implementing operations that develop, manage, and preserve archival collections using current archives management and repository systems.  Responsibilities include research and development in the use of tools, strategies and protocols for information systems that enable archival resources to be organized, preserved, searched and retrieved. This position is responsible for planning and achieving project requirements, milestones and goals; specifying and designing efficient and effective technology, systems and processes; leading implementation and testing of archival systems.

Duties also include leading or serving NCAR/UCAR committees and task forces and representing the NCAR Library and Archives and NCAR/UCAR regionally and nationally in the scholarly and professional community.

  • Manages the processes and systems for the development, curation, and utilization of archival collections:
    • Sets direction and priorities for appraisal of records in relation to their organizational and historical value for retention and preservation in archival collections.
    • Establishes priorities and develops work plans to implement collection development, collection management, arrangement and description, preservation and access, aligned to institutional priorities and goals.
    • Establishes best practices and quality control for use of descriptive systems – data standards, metadata schema, encoding schema, controlled vocabularies, etc.
    • Ensures access to digital and physical archival resources.  Develops sustainable strategies for the curation and preservation of archival assets, including but not limited to physical and electronic resources, digitized preservation master copies of analog materials, and metadata documenting assets held in repositories.
    • Recommends system requirements for hardware, software, database design, networking, data/disaster recovery, etc.
    • Builds relationships with key donors and stakeholders across the institution to develop archival collections through donations of scientific and institutional records.
    • Assess trends and standards in archival theory and practice, and long-term preservation to ensure that local archival practice is in line with best practices.
    • Develops and implements plans for marketing archival collections and services and evaluation of their effectiveness, including social media.
    • Ensures adherence to national metadata standards, interoperability standards for data exchange and compliance with intellectual property, copyright, and ownership rights for all archival content.
    • Coordinates with UCAR Office of General Counsel to manage access restrictions, copyright, rights management, and licensing.
  • Develops and implements policies for collections preservation, long-term migration, and access.
    • Documents digital preservation processes, including provenance, authenticity, technical specifications, and rights management.
    • Researches requirements and implement technologies and best practices for migration or emulation of digital objects to ensure future access.
  • Promotes IIS activities and reports on NCAR/UCAR archival and preservation activities through publications and presentations at seminars and professional meetings.  Represents UCAR in state regional and national forms in discussions of scholarly archival management. Serves on relevant NCAR/UCAR and external committees, boards and professional groups.


Education and Experience:
  • Graduate degree in Library and Information science. At least 3 years of progressive experience in archival management.
Knowledge, Skills and Abilities:
  • Advanced knowledge of archival theory and practice related to the appraisal, management, and preservation of records of institutional value, regardless of format.
  • Demonstrated working knowledge of frameworks for archival description and preservation (DACS, EAD, MODS, PREMIS).
  • Working knowledge of markup languages for encoding documents such as XML.
  • Knowledge of current technologies used in archives management, such as collection management databases and web-archiving tools. Familiarity with ArchivesSpace and Archive-It is a plus.
  • Advanced knowledge of strategies and practices for preservation of digital assets, ensuring migration for long-term access.
  • Advanced knowledge of historical research methodology.
  • Knowledge of strategies for promoting access and use.
  • Experience in developing digital collections, including knowledge of standards for digital capture and delivery.
  • Ability to identify stakeholders and their information needs.
  • Demonstrated experience in leadership positions.
  • Demonstrated experience managing and prioritizing multiple projects
  • Working knowledge of copyright, fair use, privacy and intellectual property issues.
  • Advanced organizational and analytical skills.
  • Excellent communication and interpersonal skills.
  • Evidence of scholarly and professional achievement such as presentations, publications, and involvement in appropriate professional organizations.

Decision Making and Problem Solving:
  • Develops strategic and implementation plans; recommends policies and procedures for institution wide application.
  • Acts with considerable independence in developing and implementing plans.
  • Has the ability to initiate, plan, coordinate, and implement projects in a shared decision making environment.

Other Requirements:
  • Willingness and ability to travel domestically for meetings and conferences (approx. one week/year or less)

Official Job Posting: https://ucar.silkroad.com/epostings/index.cfm?fuseaction=app.jobInfo&version=1&jobid=217933

The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.

Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.

Job Location
Boulder, Colorado, United States

Position Type

Appointment Type
Regular, Full-Time (R1)


Published: Thursday, April 28, 2016 15:26 UTC

Last updated: Tuesday, February 28, 2017 23:40 UTC