PT Digital Archives Assistant

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Created: April 14, 2016


WiLS is hiring!

On behalf of the Recollection Wisconsin consortium, WiLS is seeking a Digital Archives Assistant for a one-year, part-time position. This position will work in conjunction with the Recollection Wisconsin Program Manager to carry out the activities of the National Endowment for the Humanities grant project, “Listening to War: Uncovering Wisconsin’s Wartime Oral Histories.”

I. Administer a statewide survey to identify oral history collections documenting Wisconsin residents’ experiences of war in the 20th century, held by Wisconsin libraries, archives, historical societies, museums, schools and other cultural heritage institutions.

II. Through phone conversations or site visits, conduct follow-up assessments with cultural heritage institutions to gather information about intellectual content, formats, condition and accessibility of collections, including information regarding degradation, obsolescence risk factors, and research and instructional value of the collection.

III. Provide administrative support for Grant Advisory Committee, including scheduling meetings; creating meeting notes; developing, maintaining, and monitoring project plans.

IV. In conjunction with the Grant Advisory Committee, compile best practices for small cultural heritage institutions related to the creation and dissemination of oral histories.

V. Promote the project to the cultural heritage community and the general public.


  • Bachelor’s degree or higher in a humanities discipline.
  • Ability to collaborative effectively with staff and volunteers representing a broad range of experience, resources and skills.
  • Ability to complete tasks independently, with minimal supervision and with a high level of accuracy.
  • Ability to effectively communicate in person, in writing, by phone, and through distance technologies.
  • Ability to plan and manage projects.
  • Access to high speed Internet.
  • Access to own transportation, ability to travel around the state as needed, and a valid Wisconsin driver’s license.
  • Relevant knowledge and experience with audio and video archival materials, including best practices, standards, and current trends in preservation and digitization.
  • Familiarity with oral history standards and best practices
  • Knowledge of Wisconsin history and/or 20th century military history
Salary is $27,000 for a one-year, 75% position (30 hours/week) beginning June 6, 2016.

To learn more about the goals and outcomes of the planning grant, see the Grant Narrative.

If you have specific questions about the job, please contact Recollection Wisconsin Program Manager Emily Pfotenhauer at 608-616-9756 or

To apply, send a letter of inquiry, resume or cv, and contact information for three professional references to

Last updated: Tuesday, February 28, 2017 23:40 UTC