Portland, OR: Archives Specialist (short term), Oregon Historical Society

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Created: April 7, 2016


The Oregon Historical Society Davies Research Library is hiring a temporary Archives Specialist!

We are seeking an Archives Specialist for a temporary, full-time position to work on library projects.  This position has an expected duration of less than six months, however, we are also seeking additional funding that may extend this position as fixed-term for up to one year.  This position will only be extended if grant funds are secured. 

Working under the supervision of the Library Deputy Director, the Archives Specialist will assist with library archival collections processing, cataloging, and/or digitization projects as assigned.

This position is full-time, non-exempt with a limited duration dependent upon funding.  This position qualifies for participation in the OHS benefits package.  This position does not provide relocation assistance.

Essential Duties for the Archives Specialist are:

Process archival collections as directed and following OHS library practices.
Using national archival standards, including Describing Archives: a content standard, create finding aids using Encoded Archival Description.
Using the MARC format, create a catalog records for OCLC and the OHS Library's online catalog.
Digitize photographs and other archival materials and create associated metadata following OHS library procedures and adopted standards.
Additional Job Duties and Responsibilities include but are not limited to:

Report progress to Library Deputy Director
Attend Library staff meetings and OHS all-staff meetings
Maintain punctual, regular and predictable attendance 
Work collaboratively in a team environment with a spirit of cooperation 
Display excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers, including the ability to communicate effectively and remain calm and courteous under pressure 
Respectfully takes direction from the supervisor
Performs other duties as assigned.
Required education, skills and experience for this position include:

Bachelor's degree in history or a related discipline from a four year college or university is required.
Knowledge of current principles and methods of professional archival and special collections library procedures.
Demonstrated experience processing, cataloging, describing, digitizing, and preserving archival collections.
Knowledge of description and metadata standards including MARC, RDA, EAD, DACS, Dublin Core, and XML.
Knowledge of cataloging and descriptive software such as OCLC Connexion and Xmetal required.
Familiar with online searching techniques and resources.
Preferred education and experience include:

Master's degree in library science or equivalent, from ALA-certified program.
Experience with processing, describing, digitizing, and preserving visual and media archival collections.
Knowledge of US history and historical research methods, especially the use of archives.
Knowledge of the Oregon Historical Society Library's collections and procedures.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds unassisted and climb or balance.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Must be able to use a loupe to perform assigned tasks.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. This position occasionally requires the employee to work near moving mechanical parts.  The employee is occasionally exposed to fumes or airborne particles such as dust. The employee is occasionally exposed to toxic or caustic chemicals such as nitrate film stock.

This position will work as needed between the OHS facility in downtown Portland and the Gresham Support Facility (GSF) as assigned.  Must be able to work in a confined space shared with other workers and/or volunteers.


Published: Thursday, April 7, 2016 04:50 UTC

Last updated: Tuesday, February 28, 2017 23:40 UTC