Visiting Metadata Services Specialist for Illinois Digital Public Library of America

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Created: March 28, 2016


Position Available: As soon as possible after the closing date of the search. This is for a regular 100%, 2.5-Year Visiting Academic Professional appointment, with the potential of becoming permanent.

Duties and Responsibilities: The University of Illinois at Urbana Champaign seeks an innovative and experienced professional to serve in the position of Metadata Specialist, who will be responsible for the overall metadata quality control for the Illinois Digital Public Library of America (DPLA) Service Hub. The DPLA Service Hub is made up of four partner institutions (the Illinois State Library, the Consortium of Academic and Research Libraries in Illinois (CARLI), the Chicago Public Library, and the University of Illinois at Urbana-Champaign Library) that support all institutions participating in the Illinois DPLA Hub. Working closely with the senior Metadata Librarian, the successful candidate will develop and establish the Illinois DPLA Hub metadata best practices and help provide metadata training for all participating institutions. Working with metadata providers and employing metadata remediation methods as appropriate, this position will ensure high standards for all metadata contributed to the DPLA through the Illinois Hub. Reporting to the Library’s senior Metadata Librarian, the Metadata Specialist will work in the Content Access Management unit within the Technical Services Division and will work with metadata personnel in participating institutions of the Illinois DPLA Hub.

The Metadata Specialist will be responsible for:

  • • Developing and creating metadata best practices documentation for the Illinois DPLA Hub
  • • Providing metadata training, including controlled vocabulary, metadata standards, and mapping of data to metadata, to staff at participating institutions
  • • Analyzing metadata quality and mapping practices to identify required metadata clean-up work
  • • Performing metadata remediation to improve the metadata quality
  • • Participating in and leading Illinois DPLA Hub meetings relating to metadata, including metadata best practices, policies, and workflows
  • • Synchronizing metadata-related tasks to ensure efficiency among the participating individual institutions, the Illinois State Library, and CARLI in providing metadata to DPLA using REPOX

Academic Professional employees are encouraged to use “investigation time” to pursue areas of interest, not directly in support of an immediate program need, in accordance with the University Library’s policy on Investigation Time for Academic Professional Employees <>. Some investigations originating in this manner may evolve into regular work assignments or production activities.

As the information landscape changes, this position may be asked to cover additional and evolving services or functions related to enhancing the discovery and delivery of participating institutions’ digital content.

Environment: The University of Illinois at Urbana-Champaign (UIUC) Library is a leader in the delivery of user services, and active programs in information, instructional, access, and scholarly services help the Library to maintain its place at the intellectual heart of the campus. The Library also holds one of the preeminent research collections in the world, encompassing more than 13 million volumes and a total of more than 23 million items. The Library is committed to maintaining the strongest collections and service programs possible, and to engaging in research, development, and scholarly practice - all of which support the University's missions of teaching, research, and public engagement. The Library employs approximately 90 faculty members, and more than 300 academic professionals, staff, and graduate assistants. For more information, see:

The Content Access Management (CAM) department consists of nine faculty and academic professionals, 20 FTE civil service staff, and 7 FTE academic hourly and student employees engaged in cataloging and metadata creation to facilitate the discovery and delivery of the Library's information resources. The various units in CAM include: Monographic Cataloging, Serials Cataloging, Foreign Language Cataloging, Electronic Resources Cataloging, Metadata Services, and Authority Control. Members of CAM also contribute to large-scale digitization projects, web scale discovery services, and the creation, harvesting, enhancement, remediation, and transformation of Library metadata. The unit participates in cooperative cataloging programs to support national and international resource sharing.



  • ALA accredited master’s degree in library or information science
  • Experience with MARC, Dublin Core, MODS, or other metadata schemas and standards
  • Experience with digital assets management systems, such as CONTENTdm, SharedShelf, Omeka, or Veredian
  • Demonstrable knowledge of XML, XSLT, or other data processing technologies
  • Familiarity with current metadata issues and trends
  • Strong computer skills including spreadsheet and database applications
  • Effective organizational, interpersonal, and communication skills
  • Ability to work independently as well as cooperatively and flexibly with a wide variety of stakeholders in a rapidly changing environment


  • At least two years of working experience with metadata creation and management in an academic or research library setting
  • Familiarity with and understanding of linked data development and practices
  • Experience with managing multi-institution collaborative research projects
  • Experience with metadata harvesting and metadata clean-up projects
  • Familiarity with the Europeana Data Model
  • Experience with providing metadata-related training and instruction

Salary and Rank: Salary commensurate with credentials and experience.

*This position is funded by the Library Services and Technology Act (LSTA) from the Institute of Museum and Library Services (IMLS).

Terms of Appointment: Twelve-month appointment; 24 annual vacation days; 11 annual paid holidays; 12 annual sick-leave days (cumulative), plus an additional 13 sick-leave days (non-cumulative) available, if needed, each year; health insurance requiring a small co-payment is provided to employee (with the option to purchase coverage for spouse and dependents); required participation in State Universities Retirement System (SURS) (8% of annual salary is withheld and is refundable upon termination), with several options for participation in additional retirement plans; newly-hired employees are covered by the Medicare portion of Social Security and are subject to its deduction. Campus and Community: The University of Illinois at Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs 3,000 faculty members who serve 31,000 undergraduates and 12,000 graduate and professional students; approximately 25% of faculty receives campus-wide recognition each year for excellence in teaching. More information about the campus is available at

The University is located in the twin cities of Champaign and Urbana, which have a combined population of 100,000 and are situated about 140 miles south of Chicago, 120 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit:<>.

To Apply: To ensure full consideration, please complete your candidate profile at<> and upload a letter of interest, resume, and contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. For questions, please call: 217-333-8169.

Deadline: In order to ensure full consideration we urge candidates to submit application materials on or before April 22, 2016.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

Illinois is an Affirmative Action /Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity.<>


------------------------------------------------------------------------------------------------ Michael Norman

Head of Content Access Management University of Illinois at Urbana-Champaign Library 1408 West Gregory Drive Main Library Room 220 Urbana, IL 61801 217-333-8350 (work phone)


Published: Monday, March 28, 2016 10:35 UTC

Last updated: Tuesday, February 28, 2017 23:40 UTC