Digital Assets Librarian

Washington, D.C.
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Created: February 25, 2016


Working within the Collections Division, the Digital Assets Librarian will develop, implement and sustain an institution-wide digital strategy; initiate and carry out the preservation of born-digital and digitized assets (built in a primarily Microsoft environment) of the organization; and provide critical expertise to support the growth of the digital collections and archives. The Digital Assets Librarian will be responsible for the research, planning, execution and management of all digital asset management and preservation activities, including outreach and training initiatives to support and promote internal and external awareness, understanding, and use  of Hillwood digital collections.

Key Job Elements:

Establish processes and procedures for the selection, intake, long-term preservation of and access to all of the institutions’ digital content.

Lead the ongoing assessment of digital resources; and develop an engaged and collaborative community for building digital collections and archives.

Act as Project Manager in the development of a digitization program.

Manage departmental budget.

Establish institutional standards and guidelines for creating, managing, preserving, describing, and delivering digital collections.

Manage and coordinate the development, implementation, maintenance, and preservation of future digital projects, associated databases, and born digital records.

Manage the current integrated library system (Koha), digital asset management system (Piction), and digital repository (Preservica).

Manage and maintain Hillwood’s digital partnerships with the Google Art Project, Artsy, and Archive-It; identify and pursue additional means of digital outreach on behalf of Hillwood’s digital collections.

Establish digitization and metadata workflows for all digital resources in a variety of formats.

Work with staff and vendors to develop a digital repository for assets, participate in collections development, assessments, and acquisition.

Develop processes for accessioning and preserving digital material including, but not limited to, historic photographs and documents, email, social media, webpages, and other institutional electronic assets, in current and legacy formats.

Determine digital project staffing needs. Hire, train, and supervise project interns, volunteers and/or staff.

Lead program planning efforts, collaborative grant writing digital program initiatives, and identification of additional funding sources.

Process and coordinate external and internal rights and reproductions requests.

Perform other duties as required.

Organizational Relationships

Reports to Head of Archives & Special Collections

Cultivates and interacts with a diverse range of staff including senior managers, curators, horticulturists, the exhibitions department, registrar, photographers, research staff, technologists, librarians, and external partners to ensure long-term access to both born-digital and digital content created in house.



MLS from an ALA-accredited library school or the equivalent combination of education.

Significant relevant experience in developing, preserving, and managing digital collections in a library and/or archives environment.

Extensive knowledge of digital resource management standards and best practices for digital capture, scanning, metadata creation, description, access, storage and preservation, and software and copyright laws.

Skills and Abilities

Knowledge of and ability to access and utilize integrated library systems (Koha preferred), digital asset management systems (Piction preferred), and digital preservation repositories (Preservica preferred)

Reading and writing proficiency consistent with noted educational requirement;

Excellent technical and interpersonal skills, including the ability to foster a collegial work environment that encourages change and innovation

Last updated: Tuesday, February 28, 2017 23:40 UTC