University Archivist - Drexel University (Philadelphia, PA)

0 other recent jobs
Created: October 22, 2015


Position Title: University Archivist

The University Archives selects and preserves records in a variety of formats that document the founding, growth and function of the University as a leading STEM focused institution, founded in the late 19th century as the Drexel Institute of Art, Science and Industry. Since the institution’s founding, its greatly expanded enrollment, campuses, and focus on experiential learning reflect a history of responsiveness to societal and individual needs and a tradition of innovation.

The Archives was developed into a formal program within the University Libraries just 15 years ago, and implemented a formal University Records Management program three years ago. The Archives includes 65,659 digital objects and 2,606 linear feet in multiple formats. There are 2 FTE staff and occasional project based student employees. As part of the division for Data and Digital Stewardship, its focus for growth is data and digital records; its digital repository (iDEA) provides access to Drexel theses, dissertations, and other digital collections. The Archives also includes small special collections, including the history of library education and professional organizations and the history of the book. Researchers and users include Drexel administrative units, faculty and students, alumni and families, and those studying the history of science, technology, library science, and education. Similar campus units managing historic artifacts and offering collaborative opportunities include those focused on the history of women in medicine, of audio works, of fashion and historic costume, of Drexel’s art and museum collections, and the Academy of Natural Sciences of Drexel University.

Drexel University Libraries seeks a creative, entrepreneurial archivist to lead the continued growth and increasing impact of the Archives collections and programs. We seek managerial leadership for the discovery, use and interpretation of its resources by the Drexel community, facilitating the exposure of Drexel University content to learners and researchers globally.

Key Responsibilities

The University Archivist, reporting to the Director, Data & Digital Stewardship, is responsible for managing and interpreting its digital and special collections, while ensuring preservation of and access to University records of enduring value. Duties include:
• Lead the University Archives program through articulation of program mission, goals, and impact; manage and coordinate daily functions, policies, and program operation in accordance with professional standards and best practices and identify issues related to digital objects and collections and implementation of digital strategy for the Archives;
• Leverage Drexel’s entrepreneurial culture and opportunities in concert with the Director, Data & Digital Stewardship to develop long-term plans and funding strategies for archival collections and records management; expand collections by acquiring new collections of Drexel material and relevant special collections and serve as liaison with University Administrative departments to develop partnerships for collaboration;
• As a member of a campus federated collaborative effort for data stewardship, cultivate the Libraries’ digital repository, iDEA, by soliciting content, assessing user needs and offering services and functions that support scholarly communication at Drexel;
• Lead campus collaborative efforts to efficiently and effectively manage the University’s historic artifacts;
• Partner with liaison librarians to expose Drexel learners to primary research materials;
• Serve as University Historian, collecting core stories and traditions in multiple formats to illustrate the unique mission of Drexel University, its academic and research experience and impact on the world;
• Promote Drexel University Libraries and University Archives in partnership with Manager, Communications through an active outreach and educational program including exhibitions, programs, presentations and articles;
• As supervisor of Archives staff and student employees, create supportive team environment that encourages communication, participation, and engagement;
• Support Libraries’ matrixed organizational environment through proactive communication, creative problem-solving, and innovative efficient service delivery;
• Participate in the Libraries' managerial leadership to evaluate and coordinate cross-functional activities; highlighting new opportunities for strategic review and prioritization;
• Participate in Service Quality improvement projects; identify, track, and report on metrics that describe success of program;
• Continued engagement in professional activities, including service, research, presentations, and/or publication.


• Master’s degree in a relevant discipline; such as programs focused on Archives, History, or Library Science;
• Minimum of three years’ experience working in archives, preferably college or university archives; experience working with both records creators and patrons;
• Familiarity with best practices and demonstrated technological expertise in digital archives, records management, and/or born-digital records;
• Demonstrated success bringing innovation to the workplace;
• Sound judgment and the ability to handle responsibilities with both discretion and independence;
• Record of successful contribution to the profession;
• Demonstrated ability to manage multiple high profile and complex projects simultaneously;
• Exceptional oral and written communication skills.

• Advanced degree in related field;
• Demonstrated supervisory ability;
• Experience with digital collection platforms, e.g. Islandora;
• Ability to thrive in a changing organization;
• Experience working in a collaborative or matrixed environment, including working with people with diverse backgrounds.

Supplemental Posting Information:

Drexel University is an Equal Opportunity/Affirmative Action employer, welcomes individuals from diverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic.  Please visit our website to view all University Policies and Workplace Postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made. Employment will be contingent upon the University's acceptance of the results of the background investigation.

Interested, qualified applicants may apply at:


Published: Thursday, October 22, 2015 15:15 UTC

Last updated: Tuesday, February 28, 2017 23:41 UTC