Archivist/Records Manager

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Created: September 9, 2015


The Archivist/Records Manager manages the College’s archival collections and records. This position is directly responsible for accession, preservation, and provision of access to permanently retained archival collections as well as oversight of temporary records. Primary responsibilities include (1) preserving archives and special collections, (2) preserving and disposing of records as scheduled, (3) locating and providing information and evidence needed to support College operations, to meet public information requests, and to advance scholarship, (4) complying with federal and state laws and regulations, (5) ensuring that the College’s history is effectively documented and well understood, (6) supporting the College’s curriculum by making rare materials available for teaching and learning.

The Archivist/Records Manager serves as a member of the library management team, collaborating on planning, implementing, and problem-solving all service areas. Secondary areas of responsibility include reference, collection development, and library-wide support.

The Archivist/Records Manager supervises part-time student employee(s).

Examples of General Duties:
1. Oversees and performs all aspects of collecting, maintaining, cataloging, and providing access to the College’s archives
2. Manages all aspects of scheduling, collecting, maintaining, providing access to, and destroying, the College’s institutional records
3. Educates College departments in records-management procedures and policies
4. Implements schedule of records retention and disposal
5. Handles all aspects of using offsite records storage
6. Acts as liaison to the State Records Center, State Archives, and State Records Conservation Board
7. Coordinates preservation activities for the archives, special collections, and the general library collection
8. Provides general library reference assistance in cooperation with library staff, and assists with bibliographic instruction as needed
9. Serves on the Library Program Area Committee (library team governance structure)
10. Provides backup for other library departments as needed
11. Collaborates with the MassArt Foundation and the Communications and Technology Departments
12. Trains library staff in areas relevant to archives, records management, special collections, and preservation
13. Creates and updates policies and procedures for archives, records management, and special collections
14. Manages designated budgets and any other funds appropriated for areas of responsibility
15. Collects and analyzes statistical data on archives, records management, special collections, and reports on departmental activity
16. Serves as a member of the library’s Collection Development Team and acts as liaison to two to three academic departments
17. Serves on college and consortial committees and represents the library in other capacities as needed
18. Works on special projects as established during the library strategic planning process, and performs other duties as assigned

The Archivist is accountable for ensuring that affirmative action, equal opportunity and diversity are integrally tied to all actions and decisions for which they are responsible and which fall within the scope of the Affirmative Action/Equal Opportunity/Diversity Plan.

Review of applications will begin on Monday, October 19, 2015 and will continue until filled.

Required Minimum Qualifications
1. ALA – accredited master’s degree in library and information science, or equivalent, with coursework preferably in archival practices, records management, and special collections
2. A minimum of 1 year of experience in archives, records management, or special collections
3. Knowledge of current resources and practices relative to archives and records management
4. Experience with tools for archival description, cataloging, metadata creation, and standards such as DACS, EAD, Dublin Core, and MARC
5. Excellent interpersonal and communication skills with an enthusiasm for working with a diverse community
6. Demonstrated leadership experience
7. Flexibility appropriate for a dynamic work setting, with desire to participate in collaborative problem solving
8. Ability to lift and carry at least 25 lbs

Preferred Qualifications
1. Background in visual arts; BFA, BA in Art Education or Art History, and/or advanced art related degree
2. Supervisory experience


Published: Wednesday, September 9, 2015 02:41 UTC

Last updated: Tuesday, February 28, 2017 23:41 UTC