Chair, Cataloging and Discovery Services

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Created: August 5, 2015


Posting Details
Posting Number: 0800488  
Job Title: Digital Collections Curator (Staff Assistant, SL-2)  
Application Deadline: 08-30-2015
Department: Library  
Full-Time or Part-Time: Full-Time  
Part-time %:
Salary: 50000 to 53000 (salary commensurate with experience and qualifications)  
Purchase College Library seeks an energetic and detail-oriented individual for the full-time, temporary (two year) position of Digital Collections Curator. The Digital Collections Curator manages Purchase College Library's locally created digital materials, taking a lead role in the creation, maintenance, and stewardship of digital collections, including the digitization of student scholarship and creative products, campus publications, visual resources, and special collections. Under the general supervision of the Art Librarian, the Digital Collections Curator will work collaboratively to maintain current discovery tools related to these initiatives and to investigate new tools. Additionally, the Digital Collections Curator will work collaboratively to select collections to be digitized; provide expertise in the acquisition of born digital collections; assure adequate storage for the digital collections and implementation of backup strategies; create and update documentation; promote the digital collections program; and assist in evaluation of the program. The successful candidate will establish priorities, manage projects, create workflows and identify digital collection development opportunities as informed by emerging trends and best practices in digital collection creation and management.

Additional responsibilities to include: Act as Project Manager in the development of a digitization program; establish institutional standards and guidelines for creating, managing, preserving, describing, and delivering digital collections; establish processes and procedures for the selection, intake, long-term preservation of and access to the Library's digital content; lead the ongoing assessment of digital resources and develop an engaged and collaborative community for building digital collections and archives; manage and coordinate the development, implementation, maintenance, and preservation of future digital projects, associated databases, and born digital records; establish digitization and metadata workflows for all digital resources in a variety of formats; develop a digital repository for assets, participate in collections development, assessments, and acquisition; develop processes for accessioning and preserving digital material including, but not limited to, historic photographs and documents, campus publications, student scholarship and creative products, and special collection materials; determine digital project staffing needs; hire, train, and supervise project interns, student workers, and/or staff; assist with collaborative grant writing and identification of additional funding sources for digital program initiatives
Required Qualifications:

Chair, Cataloging and Discovery Services
Job no: 492354
Work type: Faculty Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Library/Physical/Social Science
Department:55160100 - LB-CATALOG CHAIR

Classification Title:

Job Description:

The George A. Smathers Libraries, University of Florida, seeks applications and nominations for the position of Department Chair for Cataloging and Discovery Services. The Department provides descriptions for and access to materials and resources held at the University of Florida in all formats and subjects, including unique and cultural heritage collections. The Department actively supports the digital publishing and data curation programs of the Smathers Libraries.

Reporting to the Associate Dean for Discovery and Access & Fackler Director, Health Science Center Libraries, the Department Chair for Cataloging and Discovery Services is a tenure track library position which provides leadership, strategic vision and direction for the department by blending traditional academic library practices with innovation to direct the department's cataloging operations and workflow; manages the department's resources; and coordinates the ongoing development of departmental staff committed to continual improvement. The Chair works collaboratively with departmental colleagues to achieve the department's goals, establish policies and procedures to integrate and enhance discoverability of collections in all material formats in accordance with library-wide priorities and support the Smathers Libraries' commitment to cooperative cataloging programs. These initiatives require wide consultation throughout the department and the library and considerable delegation of responsibilities to staff project groups. Additionally, this position is a key member of the Library's management team, ensuring organizational effectiveness, efficiency, and development of policies for library operations.

The faculty in the department are actively engaged in standards development at the national and international level. The successful candidate will be a forward thinking leader who is knowledgeable and enthusiastic about the changing nature of librarianship, the format of library collections, and the role of cataloging and metadata in extending discovery. The Cataloging and Discovery Services Department is active in the national and international cooperative cataloging initiatives of the Program for Cooperative Cataloging (PCC) — BIBCO, NACO, SACO, and CONSER. The expectation is that the strong participation in these programs will serve to shape, transform, change and redefine the purpose of cataloging and discovery both locally and nationally.

The Chair will include individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in work activities to support all students and faculty and foster excellence in a diverse and global society. This position will pursue professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion.

  • Leads cataloging and discovery services operations by setting well-articulated goals in congruence with the Libraries' strategic objectives; coordinates communications related to department activities; regularly measures outputs through monthly statistical reports; and routinely assesses needed resources.
  • Directs the work of the units comprising the department of 18 faculty and staff, including evaluating the department's operational effectiveness through periodic reports, annual performance evaluations, staff development, and mechanisms for continual feedback from all staff who work with Cataloging and Discovery Services.
  • Fosters a collaborative approach to achieving the department's goals, establishing policies and procedures to integrate and enhance discoverability of the collections in all material formats in accordance with library-wide priorities and supporting the Smathers Libraries' commitment to cooperative cataloging programs. These initiatives require wide consultation throughout the department and the library and considerable delegation of responsibilities to staff project groups.
  • Provides leadership in cataloging and metadata standards and services, promotes emerging digital information environments and metadata standards, leads the Department in system implementations, and works with other departments throughout the Libraries to ensure that Cataloging and Discovery Services is meeting demonstrated user needs.
  • Leads the department's involvement in digitization projects. Ensures that workflows and projects are designed to produce appropriate metadata schemes for proposed projects, creates and revises metadata for digital products, derives metadata from authorized bibliographic tools and sources, across a wide range of material (manuscripts, photographs, ephemera, maps, datasets, prints and drawings, rare books, and archival material) to support the library's digitization initiatives.
  • Coordinates agreements with representatives of the cooperative cataloging programs in which the Smathers Libraries participates, including assuming primary responsibility for assessing performance and representing the Smathers Libraries in negotiating terms and conditions of commitments.
  • Researches, analyzes and integrates cataloging trends in information management, which are necessary to inform the Libraries' budgeting process, with the Smathers Libraries' collection and access priorities.
  • Maintains active involvement in appropriate professional and subject related national, regional, and state organizations. Professional activity and leadership is expected in identifying and discussing cataloging issues with colleagues throughout the world.
  • Performs scholarly research and provides service at the institutional and professional levels as related to assignment and in accordance with tenure and promotion criteria.
Advertised Salary:

Actual salary will reflect selected professional's experience and credentials,Minimum Salary at the Chair and Associate University Librarian rank is $67,000(inclusive of administrative stipend).  Minimum Salary at the Chair and University Librarian rank is $74,500 (inclusive of administrative stipend)

Minimum Requirements:
  • ALA-accredited MLS or equivalent advanced degree in a relevant information field.
  • Appointment at the Associate University Librarian rank requires a minimum of 8 years of relevant experience; and appointment at the University Librarian rank requires 12 or more years of relevant experience at an advanced level.
  • Demonstrated leadership role in an academic or other research environment.
  • Strong management portfolio with experience leading change, supervising and collaborating in a complex, rapidly changing environment.
  • Expertise in national metadata content standards (e.g., RDA, AACR2, DACS, etc.), expertise in MARC and non-MARC encoding/structural standards (e.g. MODS, XML, EAD, etc.), or expertise in integration of emerging standards related to machine-readability.
  • Demonstrated knowledge of digitization practices related to cataloging.
  • Experience using metrics to assess effectiveness.
  • Evidence of fostering staff professional development and growth.
  • Ability to work both independently and collaboratively with faculty, students, administrators and the general public.
  • Strong potential for meeting the requirements of tenure and promotion (outlined at
Preferred Qualifications:
  • Familiarity with the linked data environment, including emerging library initiatives (e.g. BIBFRAME) and name identifier systems (e.g., ORCID, ISNI).
  • Working knowledge of a foreign language.
  • Experience contributing bibliographic and authority records using national Program for Cooperative Cataloging standards or other national or international programs for descriptive, structural, and administrative metadata.
  • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service and other work.
  • Experience working in an environment advancing digital initiatives.
  • Record reflecting substantive scholarship and research.
Special Instructions to Applicants:

August 24, 2015 - review of applications will begin on June 17, 2015.

This position has been reposted. Previous applicants are still under consideration and need not apply.

Please note the specific instructions for the submission of application materials at: or in the APPLICATION PROCESS section below.  Failure to submit the required documents will result in the application not being considered.

Application Process

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: This information is collected by the University of Florida's Office of Human Resources to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.

To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement discussing: The role of the cataloger in addressing users expectation for a complete library discovery experience (250 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email). Apply by August 24, 2015 (applications will be reviewed beginning June 17, 2015). Incomplete applications will not be considered. If you have any questions or concerns about this process please contact Bonnie Smith, Smathers Libraries Human Resources Office, at

Health Assessment Required:

Last updated: Tuesday, February 28, 2017 23:41 UTC