Digital Accessions Specialist

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Created: April 7, 2015


Digital Accessions Specialist: Under the direction of the Head of Archives Processing and Digital Access, and in collaboration with the Director of the Digital Library Development Center, the Digital Accessions Specialist (DAS) is a liaison between content providers and the Library's Digital Repository, helping to set policies, priorities, and best practices for both collection management and technical processes. The DAS establishes physical and intellectual control over electronic records, born digital collections, and retrospectively digitized materials received by SCRC, and performs pre-accessioning and accessioning procedures for files deposited by Library and other University staff in the Digital Repository. The DAS participates in designing, refining, and implementing workflows and procedures for acquiring and accessioning electronic records and born digital materials.

Intellectual Access for Electronic Records:
With the Head of Archives Processing and Digital Access, manages and establishes relationships with University offices and Library donors to ensure the orderly, systematic transfer of electronic records to SCRC
With others, consults with University offices and Library donors on best practices for storage, maintenance, and description of digital objects
Coordinates and consults with other Library units, ensuring digital files created or received by these units are transferred, preserved, described, and organized correctly
Transfers electronic records to the digital repository; determines appropriate migration procedures for obsolete files/formats
Creates and ensures accuracy of accessions records, inventories, files, and databases for electronic accessions, collaborating with the Archives and Manuscripts Accessions Specialist for collections containing both analog and digital materials;
Creates collection and accession level records for deposits in the digital repository
Evaluates content of unprocessed electronic records with special focus on identifying sensitive and restricted material
Evaluates and makes recommendations for developments and implementations of procedures and workflows for electronic record accessioning, description, and management
Researches, recommends and implements policies and practices for electronic records and digital collections
Identifies, evaluates, and recommends tools and resources for new digital collection initiatives, including collection of email and web resources
Edits XML-encoded archives and manuscripts finding aids to incorporate links or references to digital files
Responds to staff questions about status, content, and storage location of electronic records

Electronic Records Accessioning, File Management and Processing:
Performs pre-accessioning evaluations on deposits: Evaluates and determines constraints, such as rights and permissions & embargo periods; Reviews descriptive metadata; Evaluates valid structural metadata; Ensures consistent naming structures
Evaluates and determines when to convert files to formats suitable for long-term preservation
Generates descriptive, technical, and structural metadata for new accessions
Creates rights statements for new accessions
Recommends and implements workflows for deposit and accessioning best practices
Evaluates and recommends tools to facilitate and improve unit work
Manages workflow compliance through collaboration with depositors, including evaluating deposits for quality and completeness of files and metadata
Serves as a member of the digital repository management team

Submits reports on electronic records accessioning and related Digital Repository responsibilities
Serves as a member of Library committees and working groups
Pursues and maintains knowledge of current developments in information technology, digital curation, and electronic records management.

Requisition Number: 098113


Published: Tuesday, April 7, 2015 19:16 UTC

Last updated: Tuesday, February 28, 2017 23:42 UTC