Programming & Information Management Archivist

Description

The University of Regina invites applications from proactive and results oriented archivists for an exciting one year term opportunity as a Programming & Information Management Archivist. Reporting to the University Librarian, this position oversees the management of university records throughout their entire lifecycle.  Key to the role is the continued development, implementation, and maintenance of an effective and integrated records management program that meets the University’s current and future records and information management needs.  This includes the research, development, implementation and promotion of records schedules, policies, and procedures that ensure alignment of the University’s record-keeping systems and technology with current standards, legislation and archival considerations.  The position also oversees the transfer, processing and reference of university records collections and contributes to archival outreach initiatives developed for the university and broader communities.

Context

The University of Regina is a modern, comprehensive University with a growing national reputation for excellence in teaching and research. We prepare our students to excel in the global community and our research opportunities attract the best and brightest minds. Our campus is in the heart of one of North America’s largest urban parks – a striking natural setting energized by our students, faculty and staff and an ideal place to make your career.  The University of Regina Archives & Special Collections is located in the Dr. John Archer Library.  We are across the street from Wascana Park, which features beautiful Wascana Lake with extensive walking and bicycling trails. The city of Regina is home to numerous museums and parks, the Kramer IMAX Theatre, and the Regina Symphony Orchestra. Regina boasts a relaxed lifestyle with short commute times.

Archives & Special Collections is responsible for preserving, promoting and providing access to the recorded academic and cultural heritage of the University of Regina.  The archival collection consists of original materials relating to the University, its faculty, staff, and students, dating from the inception of Regina College in 1911 to the present day.  This includes both official records from all areas of the University and private papers with a special focus on the visual arts, journalism, and Saskatchewan literature.  A digital repository and a comprehensive thesis collection are also included.

Archives and Special Collections is also mandated to advise and assist University units in the management of their records from the time of creation through to disposition.  A comprehensive records management program is under development with a Records & Information Management Policy approved by the Board of Governors in 2009 and the commencement of function-based record classification and retention schedule design on a unit-by-unit basis.  To date, twenty-one records schedules have been approved for use and the list of units that are eager to engage in the process is continuing to grow.

University of Regina archivists work closely with faculty and staff in the University Library.

About the Position

The Programming and Information Management Archivist oversees the management of university records throughout their lifecycle and contributes to archival outreach initiatives and other functions of the University Archives.  This is an in-scope academic position.  Archivists are members of the University of Regina Faculty Association and are encouraged to take part in scholarship, research or professional activities.

The Programming and Information Management Archivist will have a range of duties, including:

• Working with campus stakeholders and Archives staff, lead the continued development, implementation, and maintenance of an effective and integrated records management program that meets the University’s current and future records and information management needs.  This includes the research, development, implementation and promotion of records schedules, policies, and procedures that ensure alignment of the University’s record-keeping systems and technology with current standards, legislation and archival considerations.
• Overseeing the transfer, processing and reference of university records at the Archives.
• Supervising assigned staff and students in executing projects related to university records.
• Serving as Secretary to the University Records and Information Management Committee.
• Cultivating relationships and identifying potential partnerships with both internal and external communities in the context of the assigned responsibilities.
• Working with Archives and other library staff, provide, coordinate, and contribute to the delivery of presentations, instruction sessions, and/or exhibits to members of the campus and the general public, utilizing and highlighting the collections of University Archives.
• Working with the University Librarian, the University Archivist, Associate University Librarians, other library staff, and Information Services staff, contribute to the digital presence of University Archives.
• Working collaboratively with University Library colleagues on committees and working groups that advance all aspects of library planning, policy formulation, service delivery and effective working relationships.
• Contributing to institutional planning as a member of library and university councils and committees.
• Managing the University Archives whenever the University Archivist is absent.

Qualifications:

• A graduate degree in archival studies is required.

The following qualifications are all assets for the applicant’s success in this position:

• Demonstrated experience developing and/or implementing records classification and retention schedules in a complex setting, including analyzing client functions, procedures and activities to determine classification, retention and disposition requirements;
• Strong interpersonal skills in order to work flexibly, discretely, and effectively with senior staff and administrators, colleagues, donors, and clients.  This includes the ability to build consensus amongst a diverse group of stakeholders;
• Proven ability to analyze record-keeping legislation (national and/or provincial) and develop or apply policies to ensure institutional compliance with this legislation;
• Demonstrated success creating and delivering creative outreach and instruction to targeted communities of users;
• Demonstrated leadership and project management skills;
• Demonstrated analytical and problem-solving skills;
• Supervisory experience in a unionized academic environment;
• Knowledge of current trends, approaches, and issues in the profession.

Benefits:

Archivists are members of the University of Regina Faculty Association and are encouraged to take part in scholarship, research or professional activities. As URFA members, Archivists are also eligible for the following:

• Two weeks of study leave per year
• Sabbaticals
• Accountable Professional Expense Account of $1400 annually
• Vacation, sick leave, dental, extended health care, basic group life insurance plan and other benefits
• A cost shared Academic and Administrative Pension Plan

For additional information please refer to the University of Regina Faculty Association Collective Agreement (U of R Academic Contract 2008-2011) and the Human Resources Benefits website
Archivists also receive full support for administrative travel and additional support for professional development according to the Library’s Travel Policy and Guidelines (available upon request)
Salary is based on the academic rank assigned which is commensurate with the candidate’s experience and qualifications.

Application Procedure: Applications must be made through the University of Regina Human Resources website.

Applications must be received by September 14, 2012.

The University of Regina is achieving a representative workforce and qualified diversity group members are encouraged to self-identify on their applications. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

For further information, please contact:
William Sgrazzutti
University Librarian
Dr. John Archer Library
University of Regina
Regina, SK S4S 0A2
FAX: (306) 585-4878
E-mail: William.Sgrazzutti@uregina.ca