Records Management Archivist

Description

Emory University
Robert W. Woodruff Library
Job Location: Georgia
Apply By: 12-07-2014
Date Created: 10-06-2014

Reporting to the University Archivist, the Records Management Archivist will assist in the ongoing development and operations of university’s records management activities as part of a university archives program with the Manuscript, Archives, and Rare Book Library. The Records Management Archivist will take the lead in carrying out the operational requirements that result from policies and procedures governing the management of university records that exist in both print and digital form. The Records Management Archivist will manage development of records retention schedules, outreach to administrative offices academic departments, and the acquisition and preservation of vital University records. This position will provide the incumbent the unique opportunity to lead in various areas of archival enterprise including records management, archival appraisal, electronic records management, and policy and process development.  Specific duties of the incumbent include but are not limited to the following:

• Works with the University Archivist to set and implement policies governing the management of university records in both print and digital format
• Strategizes with the University Archivist to document university activities on an enterprise scale
• Reports periodically to the Office of Information Security on matters related to information security
• Consults with university offices to determine records management needs and to ensure compliance with requisite laws and institutional policies
• Leads on the preparation of records retention schedules and manages methods for disseminating information about retention schedules via the website and by offering trainings and workshops
• Monitors compliance with records retention schedules and updates schedules accordingly so that they support legal and regulatory requirements, university policies, and archival best practices
• Evaluates and selects tools to ingest, accession, process, and preserve born­digital records
• Lead in emerging areas of activity in the Emory University Archives including the re-establishment of records management activities, appraising and ingesting University records, and integrating workflows with Library and University systems and processes.
• Collaborates with the Collection Services and Digital Archives units to improve collection control of both official University records and University-related materials.

Required Qualifications

• Master’s level degree in archival science, library science, or records management or equivalent and related fields
• At least two years’ experience in developing, implementing, and evaluating archives or records management processes and systems
• Knowledge of archival theory and practice including appraisal, arrangement, description and preservation of archival records in all formats
• Knowledge of functional approaches to archives and records management
• Knowledge of the creation and management of records retention schedules
• Knowledge of archival metadata and metadata management
• Knowledge of college and university organizational structures, functions, and cultures
• Familiarity with issues involving information security for electronic records in a networked environment, as well as legal issues governing university records
• Commitment to service-oriented process development for the benefit of the University Archives, MARBL, Emory Libraries, and Emory University as a whole.
• Excellent ability to lead and manage multiple complex projects simultaneously, meeting milestones and benchmarks on time

Preferred Qualifications

• Deep understanding of the challenges and opportunities in developing processes for effective capture, preservation, and management of electronic records and media, as well as web archiving best practices, as part of an institutional archives program
• Experience in creation and management of records retention schedules
• Knowledge of web-page development and design
• Familiarity with outreach strategies
• Certified Records Manager certification
• Certified Archivist certification

Application Procedures
Applications and nominations for the position are welcome and must be sent to Linda Nodine via email (eul-libjobs@emory.edu).  Applications may be submitted as Word or PDF attachments and must include:

1) letter of application describing qualifications and experience;

2) current resume/vita detailing education and relevant experience; and

3) on a separate document list the names, email addresses, and telephone numbers of 3 professional references including a current or previous supervisor.