Preservation Project Manager- deadline to apply March 29

San Francisco, CA
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Created: March 11, 2014


Help manage the unique audio and video projects that are preserved and digitized by a Bay Area arts and media institution while helping to build the field of moving image and audio preservation and distribution. Work preserved at BAVC comes from some of the country’s most important independent media artists and cultural archives. If you are collaborative, understand moving image and/or audio preservation, have a strong project management background, and believe in power of  to make social change, BAVC is looking for you.

The role of the Preservation Project Manager is to coordinate BAVC’s preservation activities, oversee the timelines and workflows of fee-for-service client projects as well as deliverables of grant-funded projects. The Preservation Project Manager is responsible for the supervision of on-call technicians, and works closely with the Director of Technology to ensure BAVC's preservation services are of the highest quality.
Ensure that the department’s practices are aligned with current standards and industry practices in the field so that the department can properly and swiftly address client needs

Develop and periodically re-assess workflows and train Preservation Technicians on said workflow, as needed.
Update BAVC’s internal Salesforce instance with project documentation .
Provide training to and and oversight of digitizing technicians and student fellows to be sure projects are completed on time and within budget.
Manage and track preservation projects -- both fee-for-service and grant-funded -- in order to meet client deadlines and manage internal resources.
Oversee a technician to be sure supplies are inventoried and supplies are ordered in a timely manner.
Maintain relationships and build strategic partnerships with experts in the field of preservation.

Travel and present on behalf of project and organization.
Maintain and clean equipment as needed, liaising with outside repair technicians.
Manage preservation client relationships and develop new project leads in conjunction with the Director of Technology .

Work closely with technicians and clients to ensure proper project documentation and meta data.
Perform supervised transfers and keep a log of errors with the legacy elements, as well as any other metadata, are requested by the client.
Identify and differentiate between errors in legacy tapes and artifacts and errors in digital transfer.
Answer client questions and perform supervised transfers with clients present.
Evaluate, clean and label legacy audio and videotapes, and preservation master elements (at their various instantiations: masters, access copies, and so on).

Graduation from a four-year college or university
Minimum of two years experience in a mission driven organization and/or higher education environment
Demonstrable familiarity with the media preservation field
Strong project and people management skills
Proven project management experience
Experience setting up and managing deliverables and timelines for clients and/or grant-funded projects
Experience overseeing documentation of technical projects
Understanding of development and implementation of project workflow and quality controls
Understanding of budgets and budget management
Experience developing strategic partnerships or client relationships
Understanding of Salesforce or similar system for client relations
Understanding of standards and practices of analog & digital preservation
Experience producing/ managing technical metadata
Experience managing maintenance of video and computer hardware
Familiarity with Preservation standards (PREMIS, OAIS, PBCore), post production workflows (FinalCut, Compressor, MPEG Streamclip) and FFmpeg, OSX, Linux, Windows Server administration
Understanding of preservation of analog video and equipment, including format identification, tape and hardware care and handling and cleaning, playback and storage best practices.
Knowledge of the creation and implementation of metadata standards, controlled vocabulary, and cataloging guidelines.
Ability to prepare and understand technical documentation
Ability to work effectively as part of a team and independently
Strong attention to detail
Ability to communicate effectively, both orally and in writing and to establish/maintain effective working relationships with all segments of the BAVC community

Familiarity with complex technical systems
Understanding of the independent and community media fields
Public presentation skills
Sales experience
Experience negotiating with vendors
Knowledge of Preservation funders and providers in the nonprofit space


BAVC is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. For the purposes of ADA, the “Responsibilities” and “Qualifications” are essential job functions.
Significant work is performed in a typical interior community meeting space or classroom work environment, with typical noise and other disruption. Required to lift, carry and transport technical and specialized equipment and handle with appropriate caution.
Both standing and sitting are required for long periods of time. High use of computers and related equipment is required.
Various types of equipment/supplies are used to accomplish the job requirements and include, but are not limited to, video and editing equipment, instruction supplies, computers, classroom materials, telephones and other common communication devices.

All applicants must send a resume and cover letter by March 29  to, with the subject line: Preservation Project Manager.
BAVC believes in a diverse workforce and applicants from diverse communities are encouraged to apply.


Published: Tuesday, March 11, 2014 18:32 UTC

Last updated: Tuesday, February 28, 2017 23:43 UTC