Digital and Archives/Special Collections Manager

San Diego
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Created: July 4, 2012


Under the supervision of the University Archivist/Special Collections Librarian, the Digital and Archives/Special Collections Manager is responsible for creating Copley Library's digital collections.  This includes planning, scheduling, implementing, and establishing production work flows for digital projects and supervising and training support staff.  He/she must collaborate with librarians on digital projects. The Digital and Archives/Special Collections Manager participates in the creation of documentation, finding aids, and web guides for print and digital collections. He/she provides research assistance and monitors the Archives/Special Collections Reading Room. This individual also assists with the accessioning, arranging, processing, cataloging and preserving of archival and special collections material.  The Digital and Archives/Special Collections Manager works Monday through Friday from 9:00 a.m. to 5:00 p.m. in the University Archives/Special Collections Department.  This employee works under the supervision of the University Archivist/Special Collections Librarian.  This employee may supervise a staff member, graduate student or students while working in the University Archives/Special Collections Department.

Essential Duties and Responsibilities:

1.  General management of digital collections for Archives/Special Collections and other digital library projects
  • Responsible for general management of digitization projects
  • Collaborates with the University Archives/Special Collections, Cataloging, IT Services and other library departments on digital projects
  • Coordinates and supervises the planning, production, and preservation of  the library's digital collections, especially those deemed to have enduring value or unique  significance
  • Provides input on logistics and resource allocation for creating digital collections
  • Analyzes costs/benefits of using various digital collections management systems
  • Documents standards, policies and best practices related to digital collections
  • Works with University Archivist/Special Collections Librarian and Cataloging Department to devise and implement appropriate metadata schemes for digital collections
  • Supervises staff and student assistants working on digital projects
  • Oversees quality control of digital work
  • Designs appropriate project websites, if necessary
2.  Assists with Archives/Special Collections Work                                                        
  • Aids with reference and research assistance for Archives/Special Collections Department
  • Monitors Archives/Special Collections Reading Room
  • Assists with  accessioning, arranging, processing, and preserving archival collections
  • Assists with cataloging and preserving Special Collections materials
3.  Other duties as assigned

Job Requirements 
  • Bachelor's degree
  • One year academic/research library, art library, archives or museum experience
  • Supervisory experience
  • Experience in digital scanning, image editing, and/or web page design
  • Experience using a digital asset management system (e.g. Content Pro, CONTENTdm, DSpace)
  • Bachelor's degree plus digital training
  • 1-2 years of relevant experience in digital scanning, image editing, and/or web page design
  • Knowledge of copyright, intellectual property and privacy laws
  • Knowledge of digital content standards and metadata schema (e.g. Dublin Core, MARC, RDA, METS, EAD)
  • Knowledge of digital asset management systems (e.g., ContentPro, CONTENTdm, DSpace)
  • Knowledge of integrated library systems (e.g. Millennium, Voyager, Horizon)
  • Experience cataloging with OCLC and the Millennium cataloging module
  • Experience providing reference service in an archives or special collections environment
  • Experience working in a secured environment
  • Demonstrated ability to work with confidential information
  • Knowledge of preservation standards and best practices
Performance Expectations: Knowledge, Skills and Abilities:
  • Possesses knowledge of digital scanning, image editing, and/or web page design
  • Possesses knowledge of digital content standards and metadata schema (e.g. Dublin Core, MARC, RDA, METS, EAD)
  • Possesses knowledge of digital asset management systems (e.g., ContentPro, CONTENTdm, DSpace)
  • Possesses knowledge of Archives and Special Collections work routines
  • Possesses knowledge of copyright law and Copley Library/USD copyright policy
  • Trains, supervises, and evaluates student workers
  • Ability to provide reference and research assistance
  • Strong customer-service orientation and problem solving skills
  • Ability to handle complex analytical and detailed work
  • Ability to be flexible and nimble
  • Ability to work with sensitive and confidential information in an appropriate manner
  • Possesses a positive attitude and ability to be future-oriented and embrace change
  • Excellent interpersonal, oral, and written communications skills
  • Demonstrates a commitment to continuous learning and to current trends related to digitization
  • Enforces and follows Copley Library and University policies
  • Certificates, Licenses, Registrations:
Digital Certification (desirable)
Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.  Serious candidates are encouraged to request official transcripts to help expedite the hiring process.  
Additional Details 
Salary: Commensurate with experience; Excellent Benefits.

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Finance & Administration: Human Resources: Benefits

Hours: 37.5 hours per week.  Monday - Friday 9:00 a.m. - 5:00 p.m.

Closing date: July 25, 2012

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

Last updated: Tuesday, February 28, 2017 23:47 UTC