Image Services Coordinator

San Francisco
0 other recent jobs
Created: January 7, 2014


The Image Service Coordinator, reporting to the Head of Registration, will be responsible for creating, managing, distributing, and archiving the museum's image assets. S/he will work closely with the Museum Photographer, as well as vendors and cross-departmental staff (Publications Education, Marketing, Public Relations, Retail, and Curatorial) on photographic requests and digital images.

The Image Services Coordinator will:
  • Develops and manages an ongoing effective scheduling system for the Museum  to ensure photo-documentation of art objects and specified museum activities and events
  • Administers the AAMs photography policy and coordinates internal and external photographic requests
  • Establishes and maintains the integrity of the museum's collection image files; organizes and manages the records of reproduction rights for objects in the collection.
  • Fulfills photographic rights and reproductions requests.
  • Coordinates the acquisition of exhibition related images, obtains permissions and tracks and maintains files of (remove transparencies) images on loan to the museum.
  • Negotiates fees and terms of image use, generates contracts and invoices; works with the Finance Department to reconcile receivables.  Coordinates departmental budget.
  • Checks and cross-references images with accession records in the collections database; uses software (QScan) to tag and store digital images in various resolutions and file formats and to link images to records in the collections database.
  • Handles and assists with the set up studio equipment as required. Assists the photographer in maintaining photo studio and facilities.
  • Assists with database management software; checks and revises collection records for objects.
  • Bachelor's degree in Art, Art History, Museum Studies, Arts Administration, or closely related field from an accredited college or university
  • Two (2) years of related experience in image archiving methods and/or rights and reproductions issues in an art museum or similar institution, or an equivalent combination of academic qualifications and work experience. Some exposure to museum registration work is preferred.
  • Familiarity with legal matters related to collections; Knowledge of copyright law, with a primary focus on fair use within a museum context preferred. Related experience in a photography studio; good understanding of the principles, practices, routine procedures, and workflow of a photography studio, including experience producing digital images
  • Excellent computer skills and experience with collection database management programs; proficiency using Photoshop; understanding of digital file management applications preferred
  • Ability to operate photographic equipment (including lights, handheld cameras, and view cameras) as well as computer equipment used in a digital photo studio (including computers, scanners, and printers)
  • Ability to produce high quality scans, image files, and digital prints; to demonstrate consistent commitment to excellence in quality
  • Must be a self-starter who is punctual, dependable, and conscientious; reliable and trustworthy
  • Must possess effective interpersonal communication skills and have an interest in and appreciation of art.
  • Extremely accurate and detail-oriented
  • Strong interpersonal, planning, and organizational skills; excellent written and oral communication skills; effective problem solving and conflict resolution skills
  • Ability to actively promote the museum and its image related services by developing positive working relationships internal and external to the museum; successfully prioritize and work on multiple projects simultaneously; maintain a sense of perspective and humor while working under pressure


$* 21.75 to 26.13 per hour (annualized equivalent of $45,240 to 54,350) with generous benefits package

*Please note:  This position is represented by SEIU 1021. New hires start at the beginning of the salary range.


Apply online below or

Send a letter of interest and resume ASAP to:

Asian Art Museum
200 Larkin Street
San Francisco, CA 94102

Last updated: Tuesday, February 28, 2017 23:44 UTC