Archivist for University Archives

— Irvine
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Created: October 2, 2013


The University of California, Irvine Libraries seeks an energetic, skilled professional for the position of Archivist for University Archives in the Department of Special Collections and Archives to acquire and make available materials documenting the history and functions of the UC Irvine campus. The first two years of the position will be focused on exhibits, outreach, and collection development related to the 50th anniversary of the UC Irvine campus.

Duties and Responsibilities

Reporting to the Head of Special Collections & Archives and University Archivist, the Archivist for University Archives is responsible for overall management of the University Archives collections. The successful candidate will participate in active collection development to acquire the most significant materials of permanent historical value for documenting the history and functions of the UC Irvine campus, collaborate actively with the UCI Administrative Policies & Records unit, and provide and coordinate appraisal, accessioning, preparation of processing plans, arrangement and description, and preservation of materials in all formats for the University Archives. The Archivist for University Archives implements archival management of records in electronic formats, coordinates University Archives public service, engages in active outreach to campus schools and units, provides instruction in use of University Archives materials, and prepares exhibits. The Archivist for University Archives has responsibility for encoding finding aids using Encoded Archival Description (EAD) for contribution to the Online Archive of California. In addition the Archivist for University Archives supervises processing assistants including paraprofessional archival processors and part-time students and serves on the Department's reference desk. The successful candidate may also participate in digitization projects, acquisition of manuscript and archival collections, donor relations, and grant proposals as appropriate.


  • A graduate degree in library science from an ALA-accredited institution, or a graduate degree in archival studies, or an equivalent combination of education and experience.
  • Formal coursework or training in archival management and theory.
  • Experience processing archival collections and preparing finding aids.
  • Familiarity with concepts related to the management of university archives.
  • Familiarity with concepts related to archival management of electronic records.
  • Familiarity with basic records management principles and current trends.
  • In-depth knowledge of efficient processing procedures, such as those outlined in Greene and Meissner's "More Product, Less Process."
  • Ability to learn new technologies quickly and effectively.
  • Strong written, verbal, and interpersonal communication skills.
  • Ability to work effectively within a culturally diverse academic community.
  • Ability to work effectively in teams and in a dynamically changing environment.
  • Ability to meet the University of California criteria for advancement and promotion.
  • Advanced skill in using the Archivists’ Toolkit and encoding finding aids using Encoded Archival Description.
  • Familiarity with ArchivesSpace.
  • Familiarity with the Guidelines for Efficient Archival Processing in the University of California Libraries.
  • Experience providing reference service in a research or academic library.
  • Experience working with archival collections in non-textual formats, such as photographs, audio recordings, and video recordings.
  • Experience supervising archival processing assistants.
  • Experience working with electronic records.
  • Experience working with university schools and units.
  • Experience processing university archives.
  • The Department of Special Collections and Archives
Special Collections and Archives houses the UCI Libraries' collections of manuscripts and archives, rare books, and notable subject collections. Archival collecting areas of particular strength and distinction include regional history (emphasizing Orange County and Southern California), the Southeast Asian Archive, the Critical Theory Archive (including the papers of Jacques Derrida, Wolfgang Iser, Paul de Man, and others), the University Archives (documenting the UC Irvine campus), dance and the performing arts (including the papers of Robert Cohen and choreographers Donald McKayle and Eugene Loring), and distinguished UCI faculty (including Nobel Laureates Frederick Reines and Sherwood Rowland).


Published: Wednesday, October 2, 2013 11:55 UTC

Last updated: Tuesday, February 28, 2017 23:44 UTC