Archivist (Project Coordinator)

Created: September 23, 2013


The International Fellowship of Christians & Jews has an exciting opportunity available for a skilled, resourceful, and motivated individual who would like to make a difference in the lives of others in helping a non-for-profit humanitarian organization fulfill its mission. We are presently in search of a Archivist (Project Coordinator).

Reporting to the Manager of Communication Resources, the Archivist will be responsible for acquiring, organizing, distributing and maintaining the digital assets and archives of The Fellowship in a manner that advances the objectives of the organization.

Key responsibilities for this role include, but are not limited to:
  • Organizing, researching and retrieving electronic and hard-copy archival material as needed for Fellowship projects, activities and publications.
  • Creating and maintaining searchable logs of electronic and hard-copy archival material; monitor and record asset usage.
  • Entering and retrieving data from electronic and hard copy assets, including scanning, uploading and adding metatags to text material, photographic images and videos in the Digital Asset Management System.
  • Assisting with training staff, vendors and other end users on data retrieval; keeping them informed of available resources; summarizing, retrieving and distributing resources as needed.
  • Acquiring new assets from photo services, news outlets, partners, and vendors; handle related licensing issues and user compliance.
The ideal candidate will possess:
  • Associate’s degree or equivalent experience.  Bachelor’s preferred.
  • Preference of 2 years’ archiving or asset management experience
  • Basic level proficiency in Microsoft Office applications (Word, Excel, Outlook)
  • Familiar with data entry/data processing or content management systems and functions
  • Familiar with video and graphic file formats
  • Experience with basic office tasks such as typing, filing and scanning.
  • Good oral and written communication skills.
  • Highly organized with the ability to simultaneously manage multiple projects with competing deadlines.
  • Demonstrated ability for accuracy and attention to detail.
  • Must be self-motivated and proactive with the ability to work independently with minimal direction.
  • Strong ability to work collaboratively with a diverse team of end users.
  • Requires the ability to work effectively and maintain concentration while performing repetitive tasks.
If you possess the background and skills required for this position, please submit your cover letter, resume and salary requirements to

We offer a competitive salary, great benefits and an exciting, team-oriented work environment. The Fellowship's office is conveniently located in downtown Chicago within proximity to CTA bus and train lines, as well as Metra and South Shore train stations. We are an equal opportunity employer.


Published: Monday, September 23, 2013 10:04 UTC

Last updated: Tuesday, February 28, 2017 23:44 UTC